Finance & Administrative Affairs Update Faculty Senate – April 14, 2016 Robin Van Harpen, Vice Chancellor
FAA – Who are We? • University Information • Facilities Planning Technology Services (UITS) Management (CIO Bob Beck) (AVC Geoff Hurtado) – Campus Planning & Mgt • Business & Financial – Facilities Services (BFS) – Transportation Services (AVC Jerry Tarrer) – University Safety & Assurances – Controller’s Office – Office of Sustainability – Bursar’s Office – Purchasing • University Police (Chief Joe LeMire) • Human Resources (AVC Tim Danielson) • Legal Affairs (Chief Legal Counsel Joely Urdan)
FAA Operational Plan 2015-17 • FAA’s Mission: Deliver essential business services and infrastructure that provide a foundation for UWM’s student success, research excellence, community engagement, climate and culture, and visibility and image.
FAA Operational Plan 2015-17 • FAA’s Four Main Goals for 15-17: (1) Influence UWM’s Culture and Climate for the Well- Being of UWM’s Employees (2) Drive More Efficient & Effective Delivery of FAA’s Core Services (3) Lead UWM to Financial Sustainability and Integrity (4) Partner Strategically to Effect Decision-Making and Transformation
FAA Operational Plan 2015-17 (1) Influence UWM’s Culture and Climate for the Well-Being of UWM’s Employees – Highlights – Safety Training (Chemical Hygiene, Lab Safety, Radiation Safety, and Biosafety) for 556 researchers in 2015 (up from 495 in 2014) – Compensation market analysis methodology for all faculty positions, in partnership with Faculty Economic Benefits Committee – Police/DOS-developed Safety Training for all faculty and instructional staff for Fall 2016 – New “Coffee with a Cop” program
FAA Operational Plan 2015-17 (2) Drive More Efficient & Effective Delivery of FAA’s Core Services – Technology and Automation – UITS infrastructure improvements • Installation of new WiFi in 26 new buildings on campus since Jan. 1, 2015 • New Tier 1 data storage facility accommodates non-UITS data systems within a scalable, security, enterprise-class environment – New electronic Facilities Management System (TMA) to track key indicators of productivity, enabling Lean Process Improvements • E.g. Predetermined cleaning path to improve standards (APPA Level 2) and reduce custodians needed by 12 FTE
FAA Operational Plan 2015-17 (2) Drive More Efficient & Effective Delivery of FAA’s Core Services – Technology and Automation – New space management software (INSITE) – Technology improvements in Transportation Services per study completed in 2015: • Paperless permits in all outdoor lots • Pay by phone technology • Online self-service – New lab inspection software (LAB ClIQ) to improve lab safety inspection process – Project to procure and implement new E-workflow tool that can be used for administrative and academic workflows on campus – New electronic onboarding portal for all FAA employees
FAA Operational Plan 2015-17 (2) Drive More Efficient & Effective Delivery of FAA’s Core Services – Restructuring – New Police Officer shifts with overlap during busiest periods, allowing reduction in Police Officers from 43 to 37 – Reducing leadership before line-positions • Not filling two newly-opened Director positions in Facilities Planning Management (Facilities Director, Director of University Safety & Assurances) • Not filling two newly-opened Director positions in UITS (UITS Chief Operating Officer, UITS Director of Network Ops) and another UITS Cabinet-level positions
FAA Operational Plan 2015-17 (2) Drive More Efficient & Effective Delivery of FAA’s Core Services – Shared Services – Integrated Shared Services (ISS) Project charged with reorganizing HR, IT, Procurement, and Finance services across campus • Currently assessing “As Is” state from perspective of service providers and users – Focus groups; surveys underway • Accelerating schedule per CCOET recommendations – Engaging consultant to help campus teams assess “as is” state, prepare recommendation for future state and implementation plan • More information at: http://uwm.edu/issp-integrated-support-services/
FAA Operational Plan 2015-17 (2) Drive More Efficient & Effective Delivery of FAA’s Core Services – Miscellaneous Other Highlights – Increased matters advised on by Legal Affairs from 757 in 2009 to 1294 in 2015 – Inter-campus subcontracting • Selling services to UW-Parkside – Campus Planning – Procurement – Exploring others • Procuring services from other campuses – Leadership training – Data storage
FAA Operational Plan 2015-17 (2) Drive More Efficient & Effective Delivery of FAA’s Core Services – Recent Highlights Upcoming: FAA Showcase for Efficiency and Effectiveness • Wednesday April 27, 9-11 a.m. in the Union Ballroom
FAA Operational Plan 2015-17 (3) Lead UWM to Financial Sustainability and Integrity – Recent Highlights – Lead Budget Model Working Group to develop new budget model – Increased Auxiliary contribution of indirect charges to campus overhead – Partnered with Academic Affairs to create standardized financial reports for each unit – Created 6-year financial forecasting tool in partnership with schools/colleges UBRs
FAA Operational Plan 2015-17 (4) Partner Strategically to Effect Decision-Making and Transformation – Recent Highlights – Southwest Quad Redevelopment Plan completed – Helped bring to fruition the Lubar Entrepreneurship Center gift and project plans – Budget and operational deficit planning and information dissemination – Developing 17-19 Capital Plan right now • To be finalized at August Board of Regents meeting – Achieved 2016 Green Ribbon Nomination (designation as top institution of higher education in Wisconsin for campus sustainability efforts) – UWM the System-Wide “Business Intelligence” Project (UWBI), a cross-campus effort
Finance & Administrative Affairs Update Thank you / Questions?
Recommend
More recommend
