SLIDE 1
Finance & Administrative Affairs Update
Faculty Senate – March 15, 2018 Robin Van Harpen, Vice Chancellor
SLIDE 2 FAA – Who Are We?
Technology Services (UITS)
(CIO Bob Beck)
- Business & Financial Services
(BFS)
(New: AVC Drew Knab)
– Controller’s Office – Bursar’s Office – Procurement (New: Director Tom Scrivener) – Budget Office
(AVC Tim Danielson)
– Title IX Coordinator
Management
(AVC Geoff Hurtado)
– Campus Planning & Mgt – Facilities (New: Director Tom Piccorelli) – Transportation Services – University Safety & Assurances – Office of Sustainability
(Chief Joe LeMire)
(Chief Legal Counsel Joely Urdan)
SLIDE 3
FAA Operational Plan 2015-17
FAA’s Mission:
Deliver essential business services and infrastructure that provide a foundation for UWM’s student success, research excellence, community engagement, climate and culture, and visibility and image.
SLIDE 4
FAA Operational Plan
FAA’s Four Main Goals for 17-19:
(1) Influence UWM’s Culture and Climate for the Well- Being of the Campus Community (2) Drive Operational Excellence & Efficiency (3) Lead UWM to Financial Sustainability and Integrity (4) Partner Strategically to Effect Decision-Making and Transformation
SLIDE 5
FAA Highlights
UW Colleges Restructuring
▪ Budget / Finances ▪ Human Resources – Employee Transitions ▪ Facilities Management ▪ Police/Safety ▪ IT / Student Financial Systems
SLIDE 6
FAA Highlights
Integrated Support Services Project
▪ Human Resources, IT, Finance & Procurement ▪ Prototype Hub Launch: June 2018
▪ Covered Units: SOE, CHS, CON, ZSPH, HBSSW, FAA
▪ Appointed:
▪ ISS Prototype Hub Manager – Jared Parker ▪ Interim ISS-IT Hub Manager – Jim Kavanagh
▪ Process Improvement & Training
http://uwm.edu/issp-integrated-support-services/
SLIDE 7
FAA Highlights
Facilities Planning & Management
▪ 19-21 Capital Budget requests:
▪ New Chemistry Building ▪ Union Renovation/Repairs ▪ Klotsche Annex
▪ Additional large projects requested from 17-19 System funding
▪ Chemistry Repairs ▪ EMS Repairs
▪ Next Steps for 19-21: System & then BOR approval, then State-wide Capital Budget Process
SLIDE 8
FAA Highlights
Facilities Related
▪ Lubar Center for Entrepreneurship & Welcome Center
▪ Ground broken! Construction planned for completion January 2019
▪ NWQ Infrastructure – Intensive Planning Underway
▪ Significant budgetary shortfall between $69M original project cost and $52M granted
▪ Disaster Recovery
▪ Theatre Fire (March 2017)
SLIDE 9
FAA Highlights
Facilities Related
▪ Building our Biological Safety Program
▪ Includes teaching/research involving use of any/all biological materials (growing nation-wide) ▪ New components at UWM: ▪ New full-time biological safety officer, Danielle Rintalla ▪ Regular meetings of bio-safety committee ▪ Increase bio-safety culture (lab visits, training, newsletters, guidance documents) ▪ New web pages: http://uwm.edu/safety- health/biosafety/ ▪ UWM Biosafety Manual
SLIDE 10
FAA Highlights
Budget & Finance
▪ Reducing Expenditures – “Strategic Position Control” ▪ Budget Model Work – transition from SPC to new budget model for FY 2020 budget year
▪ Strong APBC involvement
SLIDE 11
FAA Highlights
Audit Proliferation
▪ Information Security ▪ Clery ▪ Foundations ▪ P-Cards ▪ Cash Handling ▪ Research ▪ Procurement/Contracts ▪ Ethics ▪ GLBA ▪ Hotline Complaints / Individual Investigations
SLIDE 12
FAA Highlights
New Required Trainings / Compliance
▪ Title IX – Employees ▪ Title IX – Students ▪ Information Security ▪ Outside Activity Reporting
▪ UW System expects 100% Compliance
SLIDE 13
FAA Highlights
Culture & Climate Working Group
▪ Employee Training and Leadership/Professional Development across campus
▪ Including revamped professional development training for Department Chairs, annually
▪ Web Resources - Faculty/Staff Webpage: http://uwm.edu/faculty-staff/
▪ See, e.g., Workplace Wellbeing tab:
▪ Employee Recognition ▪ Employee Discounts
▪ Promotion of Guiding Values
SLIDE 14
FAA Highlights
Police/Safety
▪ Enhancement of Skills/Professionalism in Teams:
▪ Bicycle Patrolling ▪ Sensitive Crimes ▪ Community Policing
▪ Body Worn Cameras
▪ Implemented October 2017 ▪ http://uwm.edu/police/safety/bwc-faqs/
▪ Faculty/Instructor Classroom Safety Training
▪ 7 additional sessions this Spring – all faculty/staff encouraged to attend ▪ http://uwm.edu/safetytraining/
SLIDE 15 FAA Highlights
Police/Safety, cont.
▪ “Coffee with a Cop”
2017-18 Academic Year Partners
- Sept: ROTC/MAVRC
- Oct: CIE
- Nov: Environmental Svcs.
- Feb: African-American Faculty
& Staff Council
- April: HR/FAA
- May: Student Housing Admin.
Council (SHAC)
SLIDE 16
Finance & Administrative Affairs Update
Thank you / Questions?
