Faculty Activity R eporting Workshop Brought to you by Hanna - - PowerPoint PPT Presentation

Faculty Activity R eporting Workshop

Brought to you by Hanna Jarsocrak, Office of Institutional R esearch

Goals

Logging into FAR Access your faculty FARs FTE Calculations& Guidelines Adjusting the activity Submit FAR

Logging into F AR

• Open a browser and navigate to MyWings
• Login to MyWings using your UNF ID and

password

Logging into F AR

For Administrative Users:

• Staff Tab
• Employee Self Service
• Employee Services
• UNF Administrative Applications
• Faculty Information
• Faculty Activity Reporting

For Faculty:

• Faculty Tab
• Faculty Self Service
• Faculty Activity Reporting
• Department Chair can select “Faculty Activity Reporting-

Department Chair” to approve at the Department Chair level

Accessing F ARs

• Select the Term, College, Department, faculty,

and Pay Plan you would like to view/edit from the drop-down menus, and then click “Submit”.

Goals

Logging into FAR Access your personal activity reports FTE Calculations& Guidelines Adjusting the activity Submit FAR

FTE Calculations

• The FAR data is pre-populated but needs to be

verified for accuracy. If any faculty member believes that a standard weight shown for any given activity does not reflect the percentage of their effort, he/she may adjust it as long as the adjustments are within some general parameters and the chair approves.

• These parameters can be found in the Faculty

Activity Report Guidelines document.

FTE Calculations

Standard Course Calculations

• Course Section Types C, D, L, O:

Reported FTE (GR)= (Course Credit Hours) X (Instructor %) X (0.1) Reported FTE (UG)= (Course Credit Hours) X (Instructor %) X (0.0833)

The UG FTE is reduced if:

• Repeated non-Gordon-Rule UG course with less

than 50 students

• Repeated non-Gordon-Rule UG course with 50+

students and a teaching assistant

Reported FTE = (Course Credit Hours) X (Instructor %) X (0.0667)

FTE Calculations

Standard Course Calculations

• Course Section Types G, I, R, S, & T:

Reported FTE =(Total Enrolled) X (Instructor %) X (0.04167) Reported FTE = (Total Enrolled) X (Instructor %) X (0.04167)

• Course Section Types P:

Reported FTE = (Total Enrolled) X (Instructor %) X (0.01667)

• Course Section Types Z:

FTE Calculations

Adjustments

• Adjustment for Summer Courses:

Reported FTE =(Standard Calculation) X (1.33) Reported FTE = (Standard Calculation) / (# of Cross-Listed Sections)

• Adjustement for Cross-Listed Course Sections:

FTE Calculations

Non-Instruction Related Activity

• Deparmental Research : 20% (.2)
• Public Service : 2% (.02)
• University Governance : 3% (.03)

Weighting

• Weighting Factor = 1/Total

Non-Instruction Related Activity- Instructors

• University Governance : 4% (.04)

Contact Hours

• Unweighted FTE X 12

FTE Calculations- Examples

Cross-Listed Courses

• Course activity split across multiple records

Why

• Taught by multiple instructors
• Taught by same instructor in same locations at the

same time

FTE Calculations- Examples

High weights

• If you see course activity is weighted extremely

high– there may be something missing from the pre-population!

• We try our best to account for the following:

▫ New Faculty course releases ▫ Academic Administration duties ▫ ORSP Grants/Cost Shares ▫ Sabbatical ▫ Medical Leave

• If it’s not in Banner, we have no way of knowing!

FTE Calculations- Examples

Realease Time/Leave of Absense

• Assigned under Non-Instruction Related Activity
• New instructor
• Sabbatical
• Medical Leave

Why

Unweighted FTE vs Weighted FTE

WEIGHTED FTE MUST EQUAL 1!

Goals

Logging into FAR Access your personal activity reports FTE Calculations& Guidelines Adjusting the activity Submit FAR

Adj usting the Activity

To adjust Course Activity

• Adjust the number in the Unweighted FTE box
• Click ‘Update’ to get new total.
• Take new Unweighted FTE Total and divide by 1 to get

new weighting factor.

• Multiply each item by the weighting factor and enter the

amount in the Weighted FTE box. You will need to do this for all activity OR

• Adjust the number in the Unweighted FTE box
• Call Hanna (x5071 hanna.jarsocrak@unf.edu)

OR

• Call Hanna (x5071 hanna.jarsocrak@unf.edu)

Adj usting the Activity (F AR with Grants)

To adjust Course Activity

• Adjust the number in the Unweighted FTE box
• Click ‘Update’ to get new total.
• Take new Unweighted FTE Total SUBTRACT ANY

SPORSORED RESEARCH FTE and divide by 1- SPONSORED RESEARCH FTE to get new weighting factor.

• Multiply each item EXCEPT THE SPONSORED RESEARCH

by the weighting factor and enter the amount in the Weighted FTE box. OR

• Adjust the number in the Unweighted FTE box
• Call Hanna (x5071 hanna.jarsocrak@unf.edu)

OR

• Call Hanna (x5071 hanna.jarsocrak@unf.edu)

Adj usting the Activity

To adjust Instruction-Related Activity, Non- Instruction-Related Activity, and/or Sponsored Activity:

• Delete activity:
• When you click ‘Update’, the activity will be

removed

• Please note: if you delete all the activity off of a

FAR, it will delete the individual from the system

Adj usting the Activity

To adjust Instruction-Related Activity, Non- Instruction-Related Activity, and/or Sponsored Activity:

• Add activity:
• When you click ‘Update’, the activity will be

added

• Make sure you enter a value in each field, or else

it will not work

• Avoid added multiple of the same item, unless

the Paying/Benefitting Org/Funds differ.

Adj usting the Activity

If a faculty member did not teach, but has activity to report:

• Previously needed to be added from faculty account
• Can now be adjusted from Administrative User

Accounts because all FARs are populated with 100% Release Time

• Any FAR with 100% Release Time and no Approvals

will be deleted from the system prior to state

• submission. This is currently acting as a place-

holder so we can have the ability to access all FARs.

Goals

Logging into FAR Access your personal activity reports FTE Calculations& Guidelines Adjusting the activity Submit FAR

S ubmitting F ARs

Click Approve:

• If you are submitting the FAR on behalf of the

faculty, print a copy and have the faculty sign.

• If you click approve by accident:

▫ Contact Hanna Jarsocrak, hanna.jarsocrak@unf.edu

• Goes on to Department Chair for approval
• Goes to Office of Research & Sponsored Projects

Goals

Logging into FAR Access your personal activity reports FTE Calculations& Guidelines Adjusting the activity Submit FAR