FACILITIES BOND BOARD WORKSHOP August 25, 2016, 3:30 p.m. Board of - - PowerPoint PPT Presentation

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FACILITIES BOND BOARD WORKSHOP August 25, 2016, 3:30 p.m. Board of - - PowerPoint PPT Presentation

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FACILITIES BOND BOARD WORKSHOP August 25, 2016, 3:30 p.m. Board of Trustees Meeting Dr. Paul Parnell, Chancellor Cultivating Lives Through Education 1 Cultivating Lives Through Education Fresno City College | Reedley College | Clovis Community

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

FACILITIES BOND

BOARD WORKSHOP

August 25, 2016, 3:30 p.m. Board of Trustees Meeting

  • Dr. Paul Parnell, Chancellor

1

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

2

JUNE 2016 MEASURE C BOND ELECTION

General Obligation (Prop 39) Bond Election Results

County Yes No Total % Approved Fresno 104,811 51,559 156,370 67.03% Kings 88 168 256 34.38% Madera 13,337 9,066 22,403 59.53% Tulare 2,326 1,451 3,777 61.58% Total 120,562 62,244 182,806

65.95%

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

  • Purpose
  • Teams, Structures
  • Upcoming RFPs, RFQs
  • Project Process Overview (*)
  • Campus Projects, Districtwide Projects, Process (*)
  • Pre‐Bond Sale Expenditures
  • Bond Oversight Update
  • Communication Process (*)
  • Procurement
  • Board Discussion, Input, Questions/Answers

(*) Make Note of Questions from Board Members

3

PRESENTATION OVERVIEW

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

Christine Miktarian, AVC, Business & Operations

4

BOND OVERVIEW

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

  • District:

– Chancellor, Cabinet, Facilities, Finance, Purchasing, Construction Services, Technology (IS), Executive Director of Public & Legislative Relations

  • Campus:

– Presidents, VPA/VPI, Faculty, Staff, PIOs

  • Community Advisors
  • Consultants:

– Financial Advisors, Underwriters, Environmental Consultants, Real estate consultants, Program Manager, Facilities Planners, Architects, Engineers, Project Inspectors, HazMat Inspectors

5

IMPLEMENTATION TEAM

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

  • Facilities:

– Coordination of Facilities Planning, Coordination of Land Selection and Environmental Process, Project Design, Scheduling, Construction, Expenditure Process

  • Current Staff: Christine Miktarian, Brian Speece, Shannon

Robertson

  • Financial:

– Procurement Department ‐ RFQ/Ps, Bid Distribution, Furniture & Equipment, Budget Structure, Financial Oversight

  • Current Staff: Ed Eng, Randy Vogt, Teresa Campagna
  • Communication:

– Communication, Information Liaison

  • Current Staff: Lucy Ruiz, Cris Monaham‐Bremer, Stephanie Babb,

Renee Delport

6

DISTRICT TEAM, RESPONSIBILITIES

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

7

UPCOMING RFPS & RFQS

  • Program/Construction Manager
  • Architectural Services

– Campus Planning Consultant

  • Environmental
  • Real Estate Consultants
  • Community Survey Consultant

Selection Process

  • Qualifications, Experience, and Abilities
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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

  • Program Manager

– Scheduling of Overall Projects

  • Provides input into the project sequencing, amount and

timeline of bond sales

– Coordination of Processes (project architect selection, programming facilitation, site acquisition coordination) – Design Review – Construction Management – Presentations, Communication – On Campus Team and Campus‐District Liaison

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PROJECT DEVELOPMENT, PROGRAM MANAGER

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

  • District Architect Selection

– District short list of Architects to Board for approval – Project Architect Recommendations to Campus

  • Facilities Design Process

– Campus‐District Team – Architect (or Design‐Build team)

  • Selection by College‐District Team (with Board Approval)
  • College Facilities Planning, Programming, and/or site selection input, if

applicable

  • Stakeholder Outreach
  • Design Development, with periodic review & updates
  • DSA/Bid/Award of Construction Contract (with Board

Approval)

  • Construction Phase
  • Furniture, Staff Move‐in

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PROJECT DEVELOPMENT PROCESS OVERVIEW

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

  • Dr. Sandra Caldwell, President

Donna Berry, VP Administrative Services

10

REEDLEY COLLEGE

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

  • Programs include: Science, Dental, Nursing,

Math Center, Large Group Instruction (LGI), Faculty Offices

  • Going forward, Involvement:

– Faculty, Staff, Administration, Community, District

  • Architect Selection
  • Programming
  • Design
  • Equipment Needs, installation

– Communication, Coordination

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REEDLEY COLLEGE: LIFE SCIENCE EXPANSION (MS&E)

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

  • Programs include: Ag Science, Ag Mechanics,

Plant & Natural Resources, Farm Store, Winery

  • Going forward, Involvement:

– Faculty, Staff, Administration, Community, District

  • Architect Selection
  • Programming
  • Design
  • Equipment Needs, installation

– Communication, Coordination

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REEDLEY COLLEGE: AG SCIENCE COMPLEX

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

  • Programs include: Fine & Performing Arts,

Performance Space, Art Gallery, Meeting Space,

  • Approx. 750 seats
  • Going forward, Involvement:

– Faculty, Staff, Administration, Community, District

  • Foundation Fundraising
  • Architect Selection
  • Programming
  • Design
  • Equipment Needs, installation

– Communication, Coordination

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REEDLEY COLLEGE: FINE & PERFORMING ARTS CENTER

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

  • Academic Village Expansion

– Programs include: Lecture space, Library, LRC, LVN

  • Center For Advanced Manufacturing Addition

– Ag & Technology – Programs include: Welding, Manufacturing, Machinist, Ag Pathways

  • Going forward, Involvement:

– Faculty, Staff, Administration, Community, District

  • Architect Selection
  • Programming
  • Design
  • Equipment Needs, installation

– Communication, Coordination

14

MADERA COMMUNITY COLLEGE CENTER

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

  • Oakhurst Programs:

– Permanent Buildings

  • LRC, Student Services, Instructional Space, Labs, Wildlife

Display

  • Going forward, Involvement:

– Faculty, Staff, Administration, Community, District

  • Architect Selection
  • Site Selection
  • Programming
  • Design
  • Equipment Needs, installation

– Communication, Coordination

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OAKHURST COMMUNITY COLLEGE CENTER

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

  • Dr. Lori Bennett, President

Kelly Fowler, VP Instruction Lorrie Hopper, VP Administrative Services

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CLOVIS COMMUNITY COLLEGE

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

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CLOVIS COMMUNITY COLLEGE APPLIED TECHNOLOGY PH I

  • Programs include: Megatronics, Food and Safety,

and Water

– Continue to Analyze Local Labor Market Data and Work CTE Advisory Committees to determine Additional CTE Program Needs

  • Going forward, Involvement:

– Faculty, Staff, Administration, Community, District

  • Architect Selection
  • Programming
  • Design
  • Equipment Needs, installation

– Flexibility, Communication, Coordination

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

  • Phase II

– Follows Phase I planning process – Enhance/expand CTE options and support services

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CLOVIS COMMUNITY COLLEGE APPLIED TECHNOLOGY, PH II

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

  • Dr. Carole Goldsmith, President

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FRESNO CITY COLLEGE

“We shape our buildings; thereafter they shape us.”

  • Winston Churchill
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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

20

FCC BOND FUNDED FACILITIES PLANNING

  • Campus Planning

–Fire & Police –West Fresno –Parking –CTC –Math/Science

Community, Staff, Faculty Input

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

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FRESNO CITY COLLEGE – PLANNING ASSUMPTIONS

  • Utilize existing Facilities Master Planning

Committee Structure

  • Utilize the college planning documents and

surveys to help inform process (Ed Master Plan, Strategic Plan, Facilities Plan, Tech Plan)

  • Hire Project Manager to manage process
  • Hire Facilities Planner for the colleges
  • Prepare the college for the future
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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

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MODEL SCCCD FACILITIES MASTER PLAN PROCESS

Groups

Board Approval Campus Planning Board Approval Town Hall Meetings

ASG Academic Senate Classified Senate Management

ASG Academic Senate Classified Senate Management Community Employers Civic Groups

ASG Academic Senate Classified Senate Management Community Employers Civic Groups

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

23

FCC ‐ FIRE & POLICE

Community • Faculty, students, community

  • Faculty, students, community

State Agencies

  • POST & Cal Fire
  • POST & Cal Fire

Employers

  • First Responder Agencies in Central

California

  • First Responder Agencies in Central

California

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

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FCC – WEST FRESNO PROGRAM PRIORITIES

Community •RFP‐Community Survey

  • RFP‐Community Survey

Existing Students

  • FCC Inst. Research – Focus Groups
  • FCC Inst. Research – Focus Groups

Employers

  • Integrated Data Review
  • Integrated Data Review
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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

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FCC ‐ EXPLORE PARKING OPTIONS

Community •Neighborhood Forums

  • Neighborhood Forums

Existing Students

  • FCC Student Focus Groups
  • FCC Student Focus Groups

Employees •Faculty/Staff of FCC

  • Faculty/Staff of FCC
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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

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FCC ‐ CAREER & TECHNOLOGY CENTER

Employees •Faculty/Staff of FCC & CTC

  • Faculty/Staff of FCC & CTC

Community •Employers, WIB, County EOC

  • Employers, WIB, County EOC

Advisory Groups

  • CTC Advisory Committees
  • CTC Advisory Committees
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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

27

FCC ‐ MATH, SCIENCE & ENGINEERING BUILDING

Employees •Faculty/Staff of FCC

  • Faculty/Staff of FCC

Community •Industry Leaders

  • Industry Leaders

Advisory Groups

  • MSE Advisory Committees
  • MSE Advisory Committees
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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

28

FCC – PROPOSED BOND PROCESS AND TIMELINE

  • Conduct community meetings to

receive input on prioritizing bond investment plans

  • Identify initial priorities for potential

Measure C investment

  • Present Campus Planning

recommendations of investment priorities for Board approval

90 days after selection of Project Manager 120 days after selection of Project Manager 150 days after selection of Project Manager

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

Pedro Avila, AVC, Enrollment Management, Admissions, Records, and Information Systems Christine Miktarian, AVC, Business & Operations

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DISTRICTWIDE PROJECTS

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

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DISTRICTWIDE TECHNOLOGY PROJECTS

  • Data Center Improvements

– Replace Air Conditioners – Uninterruptable Power Supply Upgrades – Fire Suppression Systems

  • Security

– Video Surveillance – Integrated Building and Door Security Systems – Upgrade & Expand Emergency Notification Systems

  • Energy Efficiency Measures

– Solar – Upgrade & Expand Building Management System

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

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DISTRICTWIDE PROJECTS

  • Infrastructure: 5‐Year Scheduled Maintenance plan

projects, following the FMP concepts and campus recommendations of priorities

– Roofing – Mechanical/Electrical/Fire – Utilities – Exterior

  • Accessibility (ADA): FMP/Transition Plan, Campus

input and recommendations of priority projects

– Elevators – Restroom Upgrades – Path of Travel for Access

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

Ed Eng, Vice Chancellor, Finance & Administration Lucy Ruiz, Executive Director of Public & Legislative Relations

32

DISTRICT PROCESS

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

SOFT COSTS (Planning & Design)

Architectural, Engineering, Surveying, Soil Testing

  • No official action required if Soft Costs are 20% or less of the proceeds of

the first series of bonds

HARD COSTS (Brick & Mortar)*

  • No official action required if amount expended is lesser of $100,000 or

5% of the proceeds of an issue (De Minimis Test)

  • If greater than $100,000, the Board must adopt a reimbursement

resolution within 60 days of the expenditure. Reimbursement allocation must occur within the lessor of:

  • 18 months after the project is placed into service; OR
  • Three years after the expenditure.

*Preliminary expenditures do not include land acquisition, site preparation, and similar costs incidental to the commencement of construction

33

PRE‐BOND SALE EXPENDITURE GUIDELINES

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

  • Board of Trustees Acknowledges Certification of Measure C Election
  • Board of Trustees Approve Membership of CBOC
  • Board of Trustees Approval External Auditor for Measures E & C
  • Preliminary Meeting of CBOC

– Introduction of Members – Discuss Fiscal Responsibilities of Prop 39 Bond

  • CBOC
  • External Auditor

– Overview of Measures E & C (review projects) – Selection of Committee Member Terms – Chancellor Appoint Initial CBOC Chair (initial term one year) – CBOC Establish Meeting Times and Dates – Review Duties

34

CITIZENS’ BOND OVERSIGHT COMMITTEE (CBOC)

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

35

COMMUNICATION

HOW will it be Communicated:

  • Board Meeting Updates, Memos
  • Newsletters
  • PIO output:

– Twitter, FB, Rampage, Press releases

  • Community Open Forums (for

communication & input)

  • Bond Advisory Committee Updates
  • Bond Oversight Committee

Meetings

  • Measure C & E Website

WHAT will be Communicated:

  • Implementation Plan,

Progress Updates

  • Site, Design, Program:

– Requests for Input, Process, Updates

  • Project Details
  • Design Progress Updates
  • Construction Progress
  • Financial Updates
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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

36

COMMUNICATION Communication will go to:

  • Board, Bond Oversight Committee, Faculty, Staff,

Community Questions or Concerns:

– Website Updates – Board: Chancellor, Campus Presidents, Exec Dir. Public & Legis. Relations, AVC Bus. & Ops, VC‐F&A – Staff & Community: Campus PIOs, Exec. Director of Public & Legis. Relations, Campus President

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

Christine Miktarian, AVC, Business & Operations Randy Vogt, Director of Purchasing

37

PROCUREMENT ‐ OUTREACH, REPORTING

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

38

DIVERSITY OUTREACH EFFORTS

Defensible Diversity Outreach Efforts Include:

  • Board adoption of diversity procurement policy
  • RFP/RFQ Provisions Soliciting Diversity Policy Info
  • District Led Diversity outreach and training efforts

– Outreach Events

  • Various locations
  • Education for small, local, minority contracting community to foster

greater participation in bond procurements

  • Partner with local outreach efforts
  • Access & Opportunity: Expand Advertising and Targeted

Communication

  • Contract language

– Including appropriate reporting requirements

  • Annual Reporting
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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

39

ADDRESSING DIVERSITY IN PROCUREMENT AT SCCCD What We have Been Doing: Applicable Required Advertising, Outreach, SCCCD Website Information What We Will Do: Everything we have been doing, PLUS Additional Communication, Education, Access & Opportunity, through:

  • Targeted Advertisements and Communication through

Local Partners, Local Chambers, Diverse Organizations

– Consistent, Ongoing Outreach, Education, & Tracking

  • Different locations (Fresno, Reedley, Clovis, Madera, Oakhurst)
  • Will include education to community and local contractors for

participation assistance

  • Contract Document Reporting Requirements

– Allows Tracking of Outreach Effects and Annual Reporting

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

  • Dr. Paul Parnell, Chancellor

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BOARD POLICY RECOMMENDATION

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

41

DIVERSITY PROCUREMENT POLICY RECOMMENDATION

Example: NEW Board Policy (BP) 6345 “State Center Community College District is committed to diversity and the support of locally‐owned businesses. The District shall perform vendor outreach and training on a consistent and ongoing basis to ensure local businesses and veteran, minority, and women‐owned businesses are given equal opportunity and access to District contract solicitations, to the extent permissible by law. Annual reporting will be presented to the Board.”

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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

42

NEW BP  DISTRICT PROCESS (AR) CHANGE

  • New and ongoing Outreach and Training Events at

Various Locations throughout the District

  • Additional Requirements of Contractors, through Formal

Contract Documents, to Provide/Report Veteran’s, Minority, Women’s and Local Business Information

  • Additional Requirements through Professional Services

RFP/RFQs to provide Diversity Policies and/or Statements

  • Annual Reporting to the Board (of outreach efforts and
  • utcomes)
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Cultivating Lives Through Education

Fresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers

Cultivating Lives Through Education

43

BOARD FEEDBACK ON PROPOSED IMPLEMENTATION PLAN

  • Communication to the Board via Board Memos,

Presentations, with Board Feedback

  • Approval of Contracts: i.e. Upcoming RFPs, RFQs,

Construction Contracts, etc.

  • Diversity Policy Feedback
  • Bond Oversight Committee
  • Board Discussion, Questions, Input