Conference Contacts CREATIVE BRAINS, EXPERT HANDS � events that communicate and motivate Joanna Morgan Business Development Manager M: +44 (0) 7887 605722 E: Joanna@conferencecontacts.co.uk Conference Contacts Ltd Chartam House, 16 College Avenue, Maidenhead Berkshire, SL6 6AX, United Kingdom T: +44 (0)1628 773300 www.conferencecontacts.co.uk
About us Conference � Contacts events that communicate and motivate � CREATIVE BRAINS, EXPERT HANDS Conference Contacts the ¡people ¡who ¡know ¡people ¡ Conference Contacts: where it’s always showtime Here’s the thing about events. More often than not, they are held for the two most important audiences you will ever play to. The people who bring you business. And the people who are your business. And, being live, your event has to be absolutely right first time. From its concept and planning through to its execution and evaluation. Conference Contacts has led from the front for more than three decades. We have an energetic and vibrant team of personnel who pride themselves in ‘thinking outside the box’ providing effective business solutions for our clients. We have built our reputation on providing outstanding customer service by working with people and organisations intelligently.
Who we are Conference � Contacts events that communicate and motivate � CREATIVE BRAINS, EXPERT HANDS the expert team creating events with style right. first time. every time. Conference Contacts is one of the most experienced global event management companies in the UK. By understanding our clients’ goals, needs and cultures we have created hundreds of effective experiences. We’ve worked in over 5,000 venues across all 7 continents, for everyone from FTSE 100 companies and multinationals to thrusting young start-ups. We are also hugely proud that nearly 90% of our projects are repeat business – the result of knowledge, experience and outstanding client delivery.
Our Philosophy Conference � Contacts events that communicate and motivate � CREATIVE BRAINS, EXPERT HANDS think… plan… deliver . events that communicate and motivate Our detailed planning is a passion as much The key to a We provide individual as it is the key successful event is event management ingredient of a ensuring that EVERY services to suit your successful event. delegate is looked after requirements or so that they arrive with combine them to provide a positive mindset. a total event solution
Client Interface Conference � Contacts events that communicate and motivate � CREATIVE BRAINS, EXPERT HANDS working together to build a successful team inspiring confidence We aim to develop strong partnerships with our clients, so that we can gain a real understanding of their strategy, culture and the aspirations of their people. This is supported by a client service which we believe is second to none. We have forged excellent relationships with suppliers all over the world and this, allied to our venue knowledge and negotiation skills allows you to benefit. The company works closely with carefully selected strategic partners who share our business philosophy. This enables us to provide our clients with a well managed and seamless delivery.
What we do Conference � Contacts events that communicate and motivate � CREATIVE BRAINS, EXPERT HANDS A-Z of great events BIG or small EVENT VENUE DELEGATE TRAVEL MANAGEMENT FINDING MANAGEMENT INCENTIVES EVENT EVENT TEAM PRODUCTION ROADSHOWS BUILDING
What we do Conference � Contacts events that communicate and motivate � CREATIVE BRAINS, EXPERT HANDS chill out we have it covered… � Venue Finding � Transportation � Event Management � Delegate Registration � Budget Control � Audio Visual Production � Consolidated Billing � Event Collateral � Accommodation � Scanning & Statistics � Logistics � Onsite Support � Ground Arrangements � Debrief & Reconciliation ¡ � Exhibition Management
Our Experience Conference � Contacts events that communicate and motivate � CREATIVE BRAINS, EXPERT HANDS our clients are our biggest advertisement
Venue Finding Conference � Contacts events that communicate and motivate � CREATIVE BRAINS, EXPERT HANDS we’ll stick our neck out to find you the right venue making your event stand out Every great event needs a hand-picked venue. But it also needs to be in sync with your brand and the underlying theme of the occasion. Whether that’s simplicity and efficiency, jaw-dropping originality, or sumptuous luxury. Conference Contacts began life as a venue-finding service, and it remains one of our core specialisms. Having worked in thousands of venues around the world, we have an enviable first- hand knowledge of the very best. The result: expert, time-saving, creative venue-finding. And because we’re major buyers, we can also leverage excellent rates on your behalf.
Venue Finding Conference � Contacts events that communicate and motivate � CREATIVE BRAINS, EXPERT HANDS jersey birmingham washington copenhagen kuala lumpur abu dhabi frankfurt valencia miami st petersburg rome florence ho chi minh dubai athens monaco orlando Lausanne chicago naples paris moscow livingstone boston cape town we’ve worked the world lisbon krakow macau heidelberg amsterdam barcelona toronto cyprus johannesburg new orleans zagreb cannes casablanca munich porto warsaw reykjavik hong kong budapest dubrovnik capri berlin bratislava bangkok muscat tenerife marrakech london mauritius malta las vegas oslo Stockholm edinburgh venice brussels prague seville geneva madrid san diego zurich vienna manchester
Event Management Conference � Contacts events that communicate and motivate � CREATIVE BRAINS, EXPERT HANDS no skating over the details every element handled with care drilling down to the details A lot of our work goes unnoticed, and that’s just the way it should be. It means everything is working just as planned. In reality, inviting, flying, transferring, welcoming, feeding, accommodating, inspiring and delivering a fabulous experience for 1250 people in Istanbul demands exceptional organisational skills. But so too does a roadshow for 50 delegates in Exeter. From the design and production of the delegates’ lanyards to the speaker support, menus, exhibition stands, supporting sponsors, accommodation, delegate registration and overall financial control, we have a forensic eye for detail.
Delegate Management Conference � Contacts events that communicate and motivate � CREATIVE BRAINS, EXPERT HANDS looking good for your audience every guest is our client Your event actually starts from the day you announce it. The delegates’ experience begins with the invitation, and we make sure they’re made to feel special from that moment onwards. We offer our clients a branded online registration service that can be tailored to the specific needs and logistics of the event. We also create dedicated event apps, personalised communications, payment handling (if applicable), full status reporting and follow-up research to help clients measure the return on their investment.
Event Production Conference � Contacts events that communicate and motivate � CREATIVE BRAINS, EXPERT HANDS making an event an experience event production: bringing events to life It could be as simple as a lectern and a well-designed stage. Or perhaps your event needs highly creative content, brand experiences, customised room layouts, leading edge lighting and mind-blowing sound? Every event starts as a blank canvas, and our production team is geared up to give you just the right level of support you need.
Event Technology Conference � Contacts events that communicate and motivate � CREATIVE BRAINS, EXPERT HANDS ambitious? make your event stand out event apps: all your event essentials covered Mobile Agenda: Event participants can access your branded up-to-date mobile guide at any time and easily create their own personalised agenda with a few simple taps of their mobile device. Save money on printed paper guides and thrill attendees by providing a mobile schedule. Attendee Networking: Facilitate both digital and in-person networking within your event app. Attendees can connect with others based on interests, professional titles, and more. Surveys & Polling: Embed surveys and polls into your app and see completion rates increase. Incentivise attendees to provide feedback as it happens, all within a branded mobile conference app. Lead Generation: Exhibitor booth staff can scan attendee badges directly within an app. The list of scanned leads can be accessed in the app in real-time and is available for download. Easily import leads into your CRM or marketing automation system post-event.
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