ERP & SIS Update Tuesday, May 23, 2017 0 ERP Progress - - PowerPoint PPT Presentation

Tuesday, May 23, 2017

ERP & SIS Update

• Dr. John Phillipo

Pam Willingham, NBCT

ERP Progress

Business Process Analysis/As Is Mapping Business Case/ Scope & Recommendations We are here Future Design & Requirements Selection/ Proposal Review Demonstrations Discovery Implementation Negotiations RFP

Apr 1 2016 Jul 1 2016 Oct 1 2016 Jan 1 2017 Apr 1 2017 Jul 1 2017 Oct 1 2017 Jan 1 2018 Apr 1 2018 Jul 1 2018 Oct 1 2018 Jan 1 2019 Apr 1 2019 Jul 1 2019 Oct 1 2019

ERP

Business Process - Draft RFP RFP Complete Implementation/Conversion GO Live PH1 - Fiscal GO Live PH2 - HR

SIS

Business Process - Draft RFP RFP Complete Implementation/Conversion GO Live SIS

Timetable

Progress

Focus Groups/Site Visits Analysis/Scope Recommendations We are here Future Design & Requirements Proposal Review Demonstrations Discovery Implementation Negotiations RFP

Tuesday, May 23, 2017

School Board Presentation

Student Information System (SIS) Procurement

4

Islands of Information and Technology

5

Integrated and Focused Perspective

6

Getting It Right – Required Level of Effort

7

• Needs Analysis and SIS Procurement

25%

• Process Improvement and Alignment

20%

• Data Governance and Management

20%

• Training and Ongoing Support Plan

15%

• Organizational Development Strategy

10%

• Project Management, Quality Assurance,

10% and Oversight 100% = Success

Level of Inquiry and Participation

8

VCS Document Reviews 30 Executive Key Stakeholder Interviews 10 Focus Group Participants 200 Site Visits with School Staff (Teachers, Administrators, Staff) 55 Meeting with Students and Parents 20 RFP Working Group Members 72 Vendor Selection Team Members 13

Approximately 250 VCS staff at all levels have been actively engaged in the SIS Needs Analysis Phase. It is important to note that this number will increase fourfold during the Implementation and Integration Phase.

VCS – Past and Future State for SIS

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Past Future

SIS is one of many isolated islands of information SIS is the electronic bionic heart of an ERP for Learning SIS has been an IT driven initiative SIS will be a curriculum and instruction driven initiative with support from IT Majority of SIS related reports were custom developed in a rather time-consuming way Nearly all SIS related reports are ad hoc based on school level queries in real time using executive level digital dashboards There is not a well-documented framework for aligning people, processes, programs, projects, and data VCS needs to adopt a comprehensive and distributed approach to Data Architecture, Process Improvement, Data Governance and Project Management Primary user of the SIS is the IT staff, school administrators and data entry clerks Primary user of the SIS will be classroom teachers, guidance counselors, parents and even students

Supporting a Community of Learners

10

SIS

Procurement

Data Governance

ERP

Implementation

Process Improvement Project Management, QA, Oversight Organizational Development Data Architecture (Ed-fi)

Concurrent Initiatives

What is Process Improvement?

12

Processes should be:

– typically done on a regular basis – performed in a consistent manner – carried out according to a schedule – initiated in response to specific conditions/policies – described in terms of data inputs and outputs – articulated by action steps via flow charts – assigned to an executive sponsor and process owner – continuously improved over time – also improving the process or method will improve the results!

What is Organizational Development?

13

Technology systems must be designed to do:

• the right things,
• in the right way,
• with the right people,
• within the right
• rganizational structure,
• for the right reasons,
• with the right technology

systems.

What is Data Governance and Management?

14

Data Governance and Management establishes the foundation that includes policies, standards,

• wnership, decision-making structure, and issue-

resolution process for collecting, managing and using data for improved quality, accessibility and learner- centered decision making!

Planning and Building VCS’s Learning Enterprise System

15

16

Education and Technology in Volusia County

There’s More to a SIS than Just Hooking Things Up

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Process Improvements Staff/Client Engagement Organizational Development

Q & A

19

Critical/Concurrent SIS Activities

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• Adopt a Comprehensive Approach to Process Improvement, Alignment, Management,

Documentation, and Access

• Improve Organizational Development via:
• Integrated Project Management Office
• Prototype for School-Level SIS Support
• Framework for School District Level Support in a web-hosted environment
• Build a Conceptual Model and Technical Specifications for a Data Management

Architecture that supports and integrates all of the major Administrative and Instructional Applications in support of personalized, blended, and virtual learning

• Construct a Total Cost of Ownership (TCO) framework for the “SIS for Learning” and

“ERP for Business” that supports Planning, Procurement, Installation, Implementation, Integration, and Utilization

• Implement a Data Governance, Management, and Ownership Program in order to

improve Data Accuracy and Reliability

*(Based on Focus Group Discussions, Key Stakeholder Interviews and Document Reviews, as well as CELT Research and Best Practices)

Addendum A

About CELT

21

For more than a quarter-century, the Center for Educational Leadership and Technology (CELT) has been the nation’s preeminent thought leader and field-based practitioner in the alignment of leadership, learning, and technology in support of improved student achievement and enhanced staff productivity with an emphasis on the research and planning related to personalized learning. CELT was created to help learning organizations attain their vision, mission, and goals by integrating high-quality, mission critical programs, services, and technology with the

• rganization's people and processes in the most timely, efficient,

and cost-effective way possible.

Addendum B

About the Presenter

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• Dr. John R. Phillipo is the founder and Executive Director of the Center for Educational Leadership

and Technology (CELT). CELT assists schools and universities in linking 21st century educational reforms with the effective use of information technology. Dr. Phillipo is nationally and internationally recognized as a resource consultant for learning organizations, businesses, and state/federal departments of education on issues related to architecting and implementing a "digital” infrastructure in support of contemporary teaching, learning, and management. He has taught graduate courses, authored journal articles, and made numerous presentations on interactive and virtual learning technologies and their impact on student achievement and educational leadership.

• Dr. Phillipo is a former science/math teacher and school administrator. He has served as director of a

national technology "lighthouse” program for at-risk youth, as well as a developer/demonstrator for three nationally validated (USDOE/OERI) education technology programs. Two of these programs received a Presidential award for their outstanding public/private sector partnerships. He has coordinated several national research projects focused on using web-based technology to improve the development of curriculum and management of personalized learning. He recently coauthored the article: Learning Management System: The Missing Link and Great Enabler and was recognized as Distinguished Alumni for Professional Achievement by Worcester State University.

• Dr. Phillipo completed his doctoral degree studies at the Harvard University’s Graduate School of

Education in the area of administration, planning, and social policy.

Addendum C

Contact Us

Center for Educational Leadership and Technology

65 West Boston Post Road Marlborough, Massachusetts 01752 Phone: (508) 624-4474 Fax: (508) 624-6565 www.celtcorp.com

23

• Dr. John Phillipo

Executive Director E-mail: jphillipo@celt.org Office: (508) 624-4474

Addendum D