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Feb 08, 2023 123 likes •361 views

Emergency Preparedness Planning Shane Woodmancy Emergency Management Specialist Bureau of Planning, Training, and Exercise Planning Division Pennsylvania Emergency Management Agency (PEMA) State Guidance Title 35 PEMAs role in

SLIDE 1

Emergency Preparedness Planning

Shane Woodmancy

Emergency Management Specialist

Bureau of Planning, Training, and Exercise Planning Division Pennsylvania Emergency Management Agency (PEMA)

SLIDE 2

PEMA’s role in Emergency Planning for schools.

Title 35 Pa.C.S. Chapter 77 Subchapter B § 7701 Duties concerning disaster prevention.

(g) Plans.--Every school district and custodial child care facility, in cooperation with the local Emergency Management Agency and the Pennsylvania Emergency Management Agency, shall develop and implement a comprehensive disaster response and emergency preparedness plan consistent with the guidelines developed by the Pennsylvania Emergency Management Agency and other pertinent State requirements. The plan shall be reviewed annually and modified as necessary. A copy of the plan shall be provided to the county emergency management agency.

State Guidance – Title 35

SLIDE 3

Other state guidance on School Emergency Planning

PA Code Chapter 10. Safe Schools § 10.24. Emergency and nonemergency response and preparedness.

Guidance is broken into seven distinct sections, (a) – (g), highlighting steps that schools are required to take as part

f their emergency and nonemergency response and

preparedness. Section (g) has a list of 11 items that are to be provided to police and fire that are responding to an emergency within the district or the building. References back to Title 35 Pa.C.S. § 7701(g) multiple times.

State Guidance – PA Code Ch. 10

SLIDE 4

How PEMA helps schools meet Title 35 and Chapter 10 requirements:

Provide Emergency Operations Plan Templates

Multiple version to fit the needs of the schools School Vital Information Plan (Ch. 10.24 (g))

Provides Functional Annexes Templates

Parent-Student Reunification Annex Various School Functional Annexes

Coordinate School Planning Courses

Federal Emergency Management Agency(FEMA) Courses Commonwealth specific Courses

Various Tools for School Planning

Pre-Scripted Messages CEM Planner

PEMA’s Roles in School Planning

SLIDE 5

Readiness and Emergency Management for Schools(REMS) - Technical Assistance Center

Federal Guidance May cover items your school may not need

PEMA Emergency Operations Templates

Multiple Templates

School EOPs District EOP

PEMA Vital Information Packet

Created with School District of Philadelphia Intended to meet PA Code Ch. 10.24 (g)

Emergency Operations Plans

SLIDE 6

Parent-Student Reunification Annex School Functional Annexes

Evacuation Reverse Evacuation Lock-Down Shelter In Place Safe Cover Drop, Cover, and Hold Hold Students Accounting for All Persons Communications

School Functional Annexes

SLIDE 7

School Functional Annexes - Continued

Continuity of Operations Recovery Public Health, Medical, and Mental Health Security

Most Annexes Include these School Specific Components

Before, During, and After Segments Scripted Public Address Accountments Staff Duties and Responsibilities

School Functional Annexes cont.

SLIDE 8

FEMA National Incident Management System(NIMS) Independent Study Courses for Key Personnel (baseline):

IS-100.c: Introduction to the Incident Command System, ICS 100 IS-200.b: ICS for Single Resources and Initial Action Incidents IS-700.b: An Introduction to the National Incident Management System IS-800.c: National Response Framework, an Introduction Required to complete four courses in order for an individual or organization to be considered NIMS compliant.

School Courses - NIMS

SLIDE 9

NIMS Recommended for Incident Managers

Baseline courses plus ICS 300: Intermediate Incident Command System for Expanding Incidents(Mobile Course – 3 days) ICS 400: Advanced Incident Command System for Command and General Staff - Complex Incidents(Mobile Course – 2 days)

NIMS Recommended for Executive Leaders

ICS 402 Incident Command System Overview for Executives and Senior Officials (Mobile Course – 2 hours) IS-700: An Introduction to the National Incident Management System

School NIMS cont.

SLIDE 10

Executive Leaders Command Staff Incident Managers

General Personnel

Executive Leaders must be familiar with the comprehensive systems supporting emergency management, even though they may not have a designated role in ICS. They are responsible for making financial, administrative, and managerial decisions supporting the school or IHE emergency management program and will likely have high- level responsibilities before and after an incident, as opposed to command responsibilities in the field during an actual event. Command Staff are personnel assigned to lead any key campus emergency management effort; they have a specific role within the ICS. Personnel with a leadership role in command (ie: the Incident Commander or IC) during an incident General Personnel are those with any non-command or incident management role in emergency preparedness, incident management, or response. IS-100: Intro to ICS for Schools IS-100: Intro to ICS for Schools

IS-100: Intro to ICS for Schools

IS-700: NIMS, an Introduction G-402: Incident Command System Overview for Executives and Senior Officials IS-700: NIMS, an Introduction IS-200: ICS for Single Resources and Initial Action Incidents

IS-700: NIMS, an Introduction

Recommended: IS-700 IS-200: ICS for Single Resources and Initial Action Incidents IS-800: National Response Framework: an Introduction

Recommended: IS-200: ICS for Single Resources and Initial Action Incidents

IS-800: National Response Framework: an Introduction ICS-300: Intermediate ICS ICS-300: Intermediate ICS ICS-400: Advanced Incident Command G-364: Multi-Hazard Planning for Schools G-364: Multi-Hazard Planning for Schools

PEMA NIMS Implementation Strategy - 2017-2022 (Schools)

SLIDE 11

FEMA All-Hazards Courses

E360 Preparing for Emergencies: What Teachers Need To Know (Mobile Course – 3 days) E361 Multi-Hazard Emergency Planning for Schools (Resident Course at EMI – 4 days) E364 Multi-Hazard Emergency Planning for Schools (Mobile Course – 3 days)

FEMA Independent Study All-Hazard Courses

IS-360: Preparing for Mass Casualty Incidents: A Guide for Schools, Higher Education, and Houses of Worship IS-362.a Multi-Hazard Emergency Planning for Schools

School Planning Courses

SLIDE 12

PEMA Delivered Courses

G-235 Emergency Planning (Local delivery – 2 day) P-236 “CEM Planner” Comprehensive Emergency Management Planner (Local delivery – Length Varies) G-300 (ICS) Intermediate Incident Command System(Local delivery – 3 day) G-364: Multi-Hazard Emergency Planning for Schools (Local delivery – 2 day) G-400 (ICS) Advanced Incident Command System(Local delivery – 2 day) G-402 Incident Command System Overview for Executives and Senior Officials (Local delivery – 2 hours)

School Planning Courses cont.

SLIDE 13

CEM Planner

Web-based software program Makes the job of writing and maintaining school emergency operations plans (EOPs) easier Apple and Windows based computers are supported There is no cost or associated maintenance expense to the schools/user(s) Simple way to share plans with counties All Intermediate Units and School Districts are planning entities in the system Templates from All Hazards Planning Toolkit are in the system.

Tools for School Planning

SLIDE 14

CEM Planner continued

Each entity owns their plan

You control who has access to your plan Sharing your plan with other stakeholders, reinforces existing partnerships and builds new partnerships

Security

User accounts are tied to an email address System Administrator decides the level of access/editing capability of users for your plan All activities within system are logged and backed up

Additional Tools

REMS Pre-Scripted Messages Threat Hazard Evaluation and Annex Worksheet Basic School Vestibule Layout

Tools for School Planning cont.

SLIDE 15

What is a Tabletop Exercise (TTX)?

Discussion-based exercises They focus on strategic, policy-oriented issues. These types of exercises are used to familiarize participants with current plans, policies, agreements, and procedures or develop new plans, policies, agreements, and procedures.

How are they conducted?

Facilitators lead the discussion. Facilitators should have a good understanding of the material so they can keep the discussion on track. Facilitators are critical for keeping participants on track toward meeting exercise objectives.

Tabletop Exercise (TTX)

SLIDE 16

What are the benefits for a school?

TTX are so valuable because they are cheap

The only cost for a TTX would be a room and possibly food and drinks.

TTX can be written quickly.

Compared to a Operation based exercise that takes around 6 months to a year to write.

TTX can bring more stakeholders to the “table” which would give different views to the exercise. Possible Stakeholders

Local Emergency Services Leadership - Fire, EMS, Police Local & County Government – Various Resources Bus Company – Transportation Needs, Temporary Sheltering Faith Based Leadership – Assembly Areas, Safe Refuge, Counseling Services

Tabletop Exercise (TTX) Cont.

SLIDE 17

PA Consolidated Statutes Title 35

http://www.legis.state.pa.us/cfdocs/legis/LI/consC heck.cfm?txtType=HTM&ttl=35

PA Code Chapter 10 Safe Schools

https://www.pacode.com/secure/data/022/chapter 10/chap10toc.html

PEMA All Hazards School Planning Toolkit

https://www.pema.pa.gov/planningandpreparednes s/communityandstateplanning/Pages/All-Hazards- School-Safety-Planning-Toolkit.aspx

PEMA CEM Planner

https://www.vplan.state.pa.us/CPSLogin.aspx?Retu rnUrl=%2fDefault.aspx

State Online Links

SLIDE 18

REMS

https://rems.ed.gov/

FEMA School Program and NIMS

https://training.fema.gov/programs/emischool/emi school.aspx

REMS TA Center NIMS

https://rems.ed.gov/K12NIMSImplementation.

PEMA Website NIMS

https://www.pema.pa.gov/planningandpreparednes s/trainingandexcersises/pages/nims.aspx

Train PA (PEMA & Dept. of Health Training)

https://www.train.org/pa/home

Federal and State Online Links

SLIDE 19

State NIMS Coordinator

Kirsten Cohick (717) 346-4448 kcohick@pa.gov

SLIDE 20

CEM Planner System Administrators PEMA

Shane Woodmancy (717) 346-3103 swoodmancy@pa.gov

SLIDE 21

PEMA Safe Schools Program Manager