Email Features and Functions What we will cover What is Email - - PowerPoint PPT Presentation

Email

Features and Functions

What we will cover

• What is Email
• What is Gmail
• Why do we have this new account
• Features of our accounts
• Hands on Tasks

Why use Email?

• More productive: Comes with an address book, instant

messaging, easy other communication options, calendar, profile, remembers information

• Email necessary for online things
• Group email
• Private
• Anytime, anywhere, on any device

What is Email?

• Electronic
• Personal
• Parts of an Email: 3 parts!
• username@emailprovider

For example: mprine@sdccd.edu , or Justin.Bieber@gmail.com

• Email providers can include public (gmail.com, aol.com), private

(sdceonline.com, qualcomm.com), educational (sdccd.edu)

Features of Gmail

• Spam filtering
• Conversation view (including grouping)
• Built in Chat (instant message or video/voice)
• Call phone: Can dial actual number in the world.

Free in US and Canada, lower rate in other countries

• Accompanying apps: calendar, profile, cloud

storage, and more!

Caution of Email

Beware of :

• Notes from your bank
• Notes about package deliveries
• PayPal and EBay notes
• Group emails with images
• Really short emails, even from friends
• Attachments and links in the email

Using Gmail

http://www.gcflearnfree.org/gmail/1.3

Mobile Gmail

• Inbox.google.com will show different view of the same Gmail box
• Designed for mobile screen
• Not as friendly for some of the upcoming tasks we will do, but

highlights include pinning notes, quick send to folder, search emails

• Quick run through: While signed into Google, type: inbox.google.com

into web address bar:

• Hide left navigation by clicking on 3 lines
• Before clicking email, search mailbox, show only pinned
• After clicking on an email: delete, pin, snooze until, mark done
• Or click on 3 horizontal lines to move to folder or create and more to new folder

Group Tasks

Can do on your own…We will demonstrate today!

Group task: Understanding the Email Window

Open your Email account and follow along with the parts of the window:

• Recipients (including CC and BCC)
• Subject
• Body
• Extras
• Don’t forget to SEND!

Group Task: Send an email

• Hit Compose
• Send an email:
• To: Person sitting next to you
• CC: Person next to you
• BC: Yourself
• Subject: I am in your class
• Body: Include greeting, message which describes a little

about yourself and what you like about email, final closer, your name.

• Don’t forget to hit “send”!

Remember me: Add as a contact

• Hover over the name of one of the people in your inbox
• Scroll down to “contact information” (can’t slide it down because

you will open the “circle” window) and click on it

• A window will open, and you will see that you can enter lots of
• information. Why not add a note which reminds you something

about the person, so you can remember it next time you see them.

• When done, click “add to my contacts”.
• Return to Email by clicking on “contacts” (on left) and then

“mail”.

Group Task: Add an attachment

• Click “compose”
• To: send to someone in the room that you haven’t sent to yet
• Subject: My favorite picture
• Body: Tell them this is your favorite picture and why. Make it

believable!

• Click on the paper clip (below)
• Go to picture library and double click on the folder of sample
• pictures. Single click on favorite picture and click “open”
• Sign your note and send

Opening an attachment

• Click and open the email with the attachment
• Put your cursor on the picture. You have 3 options:
• Single click once puts it on its own page where you have all possible
• ptions
• While hovering again, click on the down arrow. This will download

the picture to your computer. You will have to pick a folder and name the picture

• While hovering, click on the 3 sided arrow. This will copy the picture

to your Google Drive account, the one that is associated with this account.

• Save it to your computer AND save it to your Google Drive

Gmail extras: Those little icons at the bottom

• Click on “compose” and follow along:

9 3 4 5 6 7 8 2 1 10

• 1. SEND button
• 2. Formatting tool
• 3. Attachments
• 4. Insert from Google

Drive

• 5. Send & request money
• 6. Insert picture
• 7. Convert to a link
• 8. Insert an emoticon
• 9. Delete the note

10.Other (click down arrow)

Bonus: Add a signature

• Click on the gear icon on the top right, then click

“settings”

• Scroll down to “signature”
• Type your name, then skip 2 lines and insert:
• Your business (bold and in a different color)
• Your phone number (neither of these need to be real, by the

way!)

• Skip one more line
• A tagline: A quote which defines a philosophy of yours.
• Click “save changes”

Respond to an email

• Open your inbox
• Note that some email are BOLD, while others are not.
• BOLD ones are unread
• Click on a bold note (the subject line of the note)
• To reply, click “reply” (in the box below the note) or click on the

arrow (top right).

• NOTE: If you click on the down arrow next to arrow, you can do
• ther things (reply all, print, delete, etc.)
• Respond appropriately to the note and then click “send”

Manage my inbox:

• Mark as important by clicking on the star or by clicking on the yellow box AND

1 2 3 4 5 6 7 8

• 1. Click to check all boxes or

click to uncheck all boxes

• 2. Archive this note (don’t

click on it!)

• 3. Report note as spam
• 4. Delete note
• 5. Create a folder
• 6. Create a label
• 7. More options (create task, star, etc.)
• 8. Box next to name: Must be checked

to see options!

Create a label:

• Click on one of the notes from your classmate that

you received today

• Click on “labels”
• Click “create new label”
• Enter a new label name: students
• Click “create”

Change color of label

• Find “student” label on left of screen
• Click on down arrow on side of name
• Hover over side of “students” and click on

the down arrow.

• Click on “label color” and the click on your

favorite color

Nesting a label

• Yes, you have your friend in Student, but you would sure like to

remember that they were in your Talking2015 class. So we are going to next a label called “talking2015” inside the “student” label.

• Click on the box next to the email of a friend in your class that has

just sent you a note.

• Click on “create new” for a new label
• For new label name, type “talking2015”
• Then click the box next to “nest label under” and then the down
• arrow. Find “students” and click on it.
• Finally, click “create”

Forward an email

Did someone send you a note that someone else has to see? You can forward the note.

• Open a note
• Click on the down arrow next to the “reply to” arrow
• Click Forward: Note your new message may be below the old one!
• Fill in a new “to” person
• Did you know that you can delete all that stuff at the top of the forwarded

note? Click, drag and click delete! Now you only have the forwarded note.

• Click “send”

Adding Gmail to your mobile devices

• If you like, you can add your gmail account to your

mobile devices. It would be done the same way that you added your regular email.

• Ask me how!

Want to learn more about Gmail, Email or technology in general? Visit the GCF Learn Free site at: http://www.gcflearnfree.org/technology