Effective Presentations Donald M. Huntington Executive In Residence - PowerPoint PPT Presentation

Business Communications, Meetings & Presentations Effective Presentations Donald M. Huntington Executive In Residence

Agenda  Presentation types  Determining Most Appropriate & Effective Types  Keys to Effective Presentations  Creating and Planning, Location and Room Setup  Delivery and Stage Presence

Types of Presentations Choose  Informative presentation “type” to suit  Persuasive your objective!  Instructional / Training  Arousing / Motivational  Decision-making  Goodwill / Image Building

Informative Presentations  Purpose – to inform  Brief and to-the-point  Factual  Who, what, when, where, how, why?  Organizational Structures  Time  Place  Cause & Effect  Logical Order

Persuasive Presentations  Purpose is to convince  Presents solution to a controversy, dispute, problem  Uses logic, evidence, emotion  A persuasive presentation must:  Seize audience attention  Disclose the problem, dispute, controversy  Tantalize by describing the benefits of solving the problem  Create desire by describing the benefits of your solution  Close with a call to action  What you want them to do  How and when to do it

Instructional Presentations  Purpose - give specific instructions or orders leading to new knowledge or skill  An effective instructional presentation will:  Explain the value of the new knowledge or skill  Explain the learning objectives  Explain & demonstrate the process  Ask the audience to practice/participate  Field questions and ask for feedback  Ask the audience how they will use what they learned

Motivational Presentations  Purpose - to arouse the audience’s emotions and intellect so they will be receptive to your point of view  Use vivid language and voice  Project sincerity and enthusiasm

Decision-making Presentations  Purpose - to move your audience to accept your recommendation and to take action on it  Present ideas, recommendations and arguments logically  Explain the benefits of adopting your recommendation and the risks/costs of rejecting it  Call to action - what needs to be decided and how each participant can be a part of the solution

Goodwill & Image Building Presentations  Purpose - to build goodwill  Make the audience feel good about themselves, their peers, colleagues, organization  Ceremonial, awards presentations, dedications, eulogies, roasts, etc.  Should be entertaining, uplifting (avoid controversy)  Often include videos, music, frequent calls for applause

Keys to Effective Presentations Know your subject matter 1 Know your audience 2 Know yourself (strengths and limitations) 3 Develop a theme 4 Write your script (Opening – Body – Closing) 5 Decide on visuals (PPT, Charts, Whiteboard, Physical 6 Props) Prepare your visuals 7 Rehearse several times (Get feedback) 8

Location and Room Setup  Plan and check everything  Accessibility  Room layout and seating (capacity & arrangement)  Lighting  Sound (Noise)  Clutter  Check technology (Have a backup plan)  Podium, head table, etc.  Own the room – make it yours

Delivery and Stage Presence  Nerves  Poise and Posture  Gestures and Movement  Vocal volume and vocal qualities  Modulation, enunciation, tone  Flow and filler words  Enthusiasm  Facial expressions  Eye contact

Tips for the Effective Use of PowerPoint and Keynote

Make type BIG enough This is Arial 12   This is Arial 18  This is Arial 24  This is Arial 32  This is Arial 36  This is Arial 44

Keep it SIMPLE

FONT tips  Use easy-to-read fonts  Italics can be tough to read  Normal or bold ld fonts are clearer  Underlines may signify hyperlinks  Instead, use a colo lor to emphasise

Don’t use too MUCH text Too Busy! Instructional Technology: � A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled � (HMRS 5th ed.) � Hard-to- Boring! read Type

RIGHT AMOUNT of text Instructional Technology: A process involving people, procedures & tools for solutions to problems in learning.

Use visuals to SUPPORT A strategy not on target is no strategy at all. Not DISTRACT A strategy not on target is no strategy at all.

Use a CLEAN design template