Effective Presentations Donald M. Huntington Executive In Residence - - PowerPoint PPT Presentation

Effective Presentations

Donald M. Huntington

Executive In Residence

Business Communications, Meetings & Presentations

Agenda

 Presentation types  Determining Most Appropriate & Effective Types  Keys to Effective Presentations  Creating and Planning, Location and Room Setup  Delivery and Stage Presence

Types of Presentations

 Informative  Persuasive  Instructional / Training  Arousing / Motivational  Decision-making  Goodwill / Image Building

Choose presentation “type” to suit your objective!

Informative Presentations

 Purpose – to inform  Brief and to-the-point  Factual  Who, what, when, where, how, why?  Organizational Structures

 Time  Place  Cause & Effect  Logical Order

Persuasive Presentations

 Purpose is to convince  Presents solution to a controversy,

dispute, problem

 Uses logic, evidence, emotion  A persuasive presentation must:

 Seize audience attention  Disclose the problem, dispute, controversy  Tantalize by describing the benefits of solving the problem  Create desire by describing the benefits of your solution  Close with a call to action

 What you want them to do  How and when to do it

Instructional Presentations

 Purpose - give specific instructions or

• rders leading to new knowledge or skill

 An effective instructional presentation will:

 Explain the value of the new knowledge or skill  Explain the learning objectives  Explain & demonstrate the process  Ask the audience to practice/participate  Field questions and ask for feedback  Ask the audience how they will use what they learned

Motivational Presentations

 Purpose - to arouse the audience’s emotions and intellect so

they will be receptive to your point of view

 Use vivid language and voice  Project sincerity and enthusiasm

Decision-making Presentations

 Purpose - to move your audience to accept your

recommendation and to take action on it

 Present ideas, recommendations and arguments logically  Explain the benefits of adopting your recommendation and

the risks/costs of rejecting it

 Call to action - what needs to be decided and how each

participant can be a part of the solution

Goodwill & Image Building Presentations

 Purpose - to build goodwill  Make the audience feel good about themselves, their peers,

colleagues, organization

 Ceremonial, awards presentations, dedications, eulogies,

roasts, etc.

 Should be entertaining, uplifting (avoid controversy)  Often include videos, music, frequent calls for applause

Keys to Effective Presentations

1

Know your subject matter

2

Know your audience

3

Know yourself (strengths and limitations)

4

Develop a theme

5

Write your script (Opening – Body – Closing)

6

Decide on visuals (PPT, Charts, Whiteboard, Physical Props)

7

Prepare your visuals

8

Rehearse several times (Get feedback)

Location and Room Setup

 Plan and check everything

 Accessibility  Room layout and seating (capacity & arrangement)  Lighting  Sound (Noise)  Clutter  Check technology (Have a backup plan)  Podium, head table, etc.

 Own the room – make it yours

Delivery and Stage Presence

 Nerves  Poise and Posture  Gestures and Movement  Vocal volume and vocal qualities

 Modulation, enunciation, tone

 Flow and filler words  Enthusiasm  Facial expressions  Eye contact

Tips for the Effective Use of PowerPoint and Keynote

Make type BIG enough



This is Arial 12

 This is Arial 18

 This is Arial 24

 This is Arial 32

 This is Arial 36

 This is Arial 44

Keep it SIMPLE

FONT tips

 Use easy-to-read fonts  Italics can be tough to read  Normal or bold

ld fonts are clearer

 Underlines may signify hyperlinks  Instead, use a colo

lor to emphasise

Don’t use too MUCH text

Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and

• rganization, for analyzing problems

and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.)

Too Busy! Boring! Hard-to- read Type

RIGHT AMOUNT of text

Instructional Technology: A process involving people, procedures & tools for solutions to problems in learning.

Use visuals to SUPPORT

A strategy not on target is no strategy at all.

Not DISTRACT

A strategy not on target is no strategy at all.

Use a CLEAN design template