EDUCATION 50-358, 6/20/0 How To Use GoToWebinar - - PDF document

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EDUCATION 50-358, 6/20/0 How To Use GoToWebinar - - PDF document

Jul 10, 2023 259 likes •453 views

STATE TEACHERS RETIREMENT SYSTEM OF OHIO Annual Reporting Overview and Troubleshooting Annual Reporting Overview and Troubleshooting EMPLOYER EDUCATION 50-358, 6/20/0 How To Use GoToWebinar employer_education@strsoh.org 1 STATE TEACHERS

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employer_education@strsoh.org 1 STATE TEACHERS RETIREMENT SYSTEM OF OHIO Annual Reporting Overview and Troubleshooting EMPLOYER

EDUCATION

Annual Reporting Overview and Troubleshooting

50-358, 6/20/0

How To Use GoToWebinar

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employer_education@strsoh.org 2 STATE TEACHERS RETIREMENT SYSTEM OF OHIO Annual Reporting Overview and Troubleshooting

  • Annual reporting 101
  • Terms related to the annual report
  • Formula for balancing the annual report total to payroll
  • Troubleshooting
  • Resources to assist with the annual reporting process
  • State software reminders and tips

Agenda Annual Reporting 101

  • What to include in the report
  • Accrued contributions
  • Calculating service credit
  • Sending the annual report to STRS Ohio
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employer_education@strsoh.org 3 STATE TEACHERS RETIREMENT SYSTEM OF OHIO Annual Reporting Overview and Troubleshooting

  • Name
  • Social Security number
  • Member type (active or reemployed retiree)
  • Total contributions (taxed and tax-deferred)
  • Accrued contributions
  • Service credit (active members only)

What to Include in the Report

  • Earned by June 30; paid after July 1
  • Only payments made in July and August

Accrued Contributions

July 2019 Aug 2019 Sept 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 Mar 2020 Apr 2020 May 2020 June 2020 July 2020 Aug 2020 $3K $3K $4K $4K $4K $4K $4K $4K $4K $4K $4K $4K $4K $4K

Contract Payment Period Accrued

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employer_education@strsoh.org 4 STATE TEACHERS RETIREMENT SYSTEM OF OHIO Annual Reporting Overview and Troubleshooting

  • Reemployed retirees do not earn service credit
  • If a member has a full-time contract and has completed

at least 120 days, he or she receives a full year of service credit

Calculating Service Credit Service Credit Calculation Tools

Tools are available on the STRS Ohio Employer Website to help calculate service credit for part-time members:

  • Service credit calculator
  • Service Credit

Decision Tree

  • Fact sheet on calculating

service credit using FTE

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employer_education@strsoh.org 5 STATE TEACHERS RETIREMENT SYSTEM OF OHIO Annual Reporting Overview and Troubleshooting

Submitting the Report

  • Submit via Employer Self Service (ESS) or secure file

upload

  • Use only one method to submit your report
  • If you or your ITC uses secure file upload, refer to the

annual reporting record layout for file format

  • If you submit through ESS, your report is available on July 1

Annual Reporting Terminology

  • Backposting — Adjustment/entry used to allocate or move

contributions paid in the current year to the prior fiscal year in which they were earned

  • Backposting versus accrued contributions
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employer_education@strsoh.org 6 STATE TEACHERS RETIREMENT SYSTEM OF OHIO Annual Reporting Overview and Troubleshooting

Collect the following information:

  • 1. Current fiscal year payroll total (July 1–June 30)
  • 2. Accrued contributions reported for the prior year
  • 3. Accrued contribution total you plan to report in this year’s

annual report

  • 4. Backpostings made on payments included in current fiscal

year payroll reports

Balancing Your Annual Report to Payroll Balancing Your Annual Report to Payroll

Payroll report summary

2018-2019 accrued contributions reported on 2019 annual report

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employer_education@strsoh.org 7 STATE TEACHERS RETIREMENT SYSTEM OF OHIO Annual Reporting Overview and Troubleshooting

Collect the following information:

  • 1. Current fiscal year payroll total (July 1–June 30)
  • 2. Accrued contributions reported for the prior year
  • 3. Accrued contribution total you plan to report in this year’s

annual report

  • 4. Backpostings made on payments included in current fiscal

year payroll reports

Balancing Your Annual Report to Payroll Balancing Your Annual Report to Payroll

Payroll report summary

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employer_education@strsoh.org 8 STATE TEACHERS RETIREMENT SYSTEM OF OHIO Annual Reporting Overview and Troubleshooting

Collect the following information:

  • 1. Current fiscal year payroll total (July 1–June 30)
  • 2. Accrued contributions reported for the prior year
  • 3. Accrued contribution total you plan to report in this year’s

annual report

  • 4. Backpostings made on payments included in current fiscal

year payroll reports

Balancing Your Annual Report to Payroll Balancing Your Annual Report to Payroll

Summary of backpostings

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employer_education@strsoh.org 9 STATE TEACHERS RETIREMENT SYSTEM OF OHIO Annual Reporting Overview and Troubleshooting

Balancing Your Annual Report to Payroll

To determine if your annual report balances to payroll:

Current fiscal year payroll total (July 1–June 30) – Last year’s annual report accrued contribution total + Accrued contributions in this annual report + or – Any backpostings included in payroll reports

Troubleshooting — Items to Consider

Did you make any mass corrections (backpostings) during this fiscal year for a prior fiscal year?

Examples:

  • Bonus earned in prior year (report card, TIF) paid this year
  • Contract ratification resulting in pay adjustments to a prior year

Resolution: If backpostings were made, remove the earnings/contributions from current fiscal year totals in your payroll system

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employer_education@strsoh.org 10 STATE TEACHERS RETIREMENT SYSTEM OF OHIO Annual Reporting Overview and Troubleshooting

Troubleshooting — Items to Consider

Are all contributing members listed in your annual report?

Examples: Specific employee groups accidentally omitted from report:

  • Contracted service individuals not paid through payroll
  • Members with full pickup-on-pickup paid through a separate board account

Resolution: Ensure all contributing members, regardless of employment status, are listed in the annual report

Troubleshooting — Items to Consider

Do at least some members have accrued contributions listed? (This may not apply to year-round schools.)

Example:

  • If you have teachers who only work nine months of the year, but are paid over

12 months, then you must report accrued contributions

Resolution: Ensure accrued contributions are reported appropriately throughout the summer months and the amount you expect to remit during that period is listed in the accrued contribution column in your annual report

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employer_education@strsoh.org 11 STATE TEACHERS RETIREMENT SYSTEM OF OHIO Annual Reporting Overview and Troubleshooting

Troubleshooting — Items to Consider

Were you required to complete an accrued verification report last fall (typically late September)?

Resolution: Check last year’s accrued verification report to see if the amounts reported match the member accounts out of balance. Remember to update your payroll system to adjust the accrued contribution totals accordingly if needed.

  • Generated if service credit seems inconsistent with

contributions on annual report

  • Many part-time members
  • Account correction may be needed

Service Credit Verification Report

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employer_education@strsoh.org 12 STATE TEACHERS RETIREMENT SYSTEM OF OHIO Annual Reporting Overview and Troubleshooting

  • Received and submitted via ESS
  • Enter number of days worked or percent of

full-time equivalent (FTE)

  • Verify part-time or full-time status

Service Credit Verification Report Service Credit Verification Report

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employer_education@strsoh.org 13 STATE TEACHERS RETIREMENT SYSTEM OF OHIO Annual Reporting Overview and Troubleshooting

Service Credit Verification Report Accrued Verification Report

Only generated if accrued contributions reported on payroll reports do not match accrued contributions on annual report

Accrued contributions in payroll reports Accrued contributions in annual report

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employer_education@strsoh.org 14 STATE TEACHERS RETIREMENT SYSTEM OF OHIO Annual Reporting Overview and Troubleshooting

Accrued Verification Report

  • Tutorials (available in

the Education & Training section of the employer website)

  • ESS Instructions

Available Resources

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employer_education@strsoh.org 15 STATE TEACHERS RETIREMENT SYSTEM OF OHIO Annual Reporting Overview and Troubleshooting

  • Lists final amounts STRS

Ohio has posted to individual member accounts for fiscal year

  • Mailed to employers

beginning in late fall

  • Available in ESS under

Documents

Employer Detail Listing Annual Reporting Resources

Annual Reporting Resource Center

www.strsoh.org/employer

  • Instructions
  • FAQs
  • Fact sheets
  • Tutorials/webinars

Employer Reporting Department

  • Call: 888-535-4050 (toll-free)
  • Email: report@strsoh.org
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employer_education@strsoh.org 16 STATE TEACHERS RETIREMENT SYSTEM OF OHIO Annual Reporting Overview and Troubleshooting

Lori Miller,

State Software Development Team (SSDT)

Senior Support Specialist/Technical Writer

State Software Presentation

Wrap Up

  • Additional questions?
  • Please complete the evaluation after disconnecting from

the webinar

Thank You!

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employer_education@strsoh.org 17 STATE TEACHERS RETIREMENT SYSTEM OF OHIO Annual Reporting Overview and Troubleshooting

Click “File” on the control panel and select “Exit — Leave Webinar”

Exiting the Webinar