Division of Property Assessments August 21, 2018 Division of - - PowerPoint PPT Presentation

Presented by:

Division of Property Assessments

August 21, 2018

Division of Property Assessments

Jaclyn Harding, Assistant Director Bryan Kinsey, AAS, Assistant Director

Ø Overview of Division of Property Assessments Ø The Property Tax Process Ø Assessors’ Computer Assisted Mass Appraisal (CAMA) Systems Ø Property Tax Billing Ø Property Tax Freeze Program Ø Property Tax Relief Program

The Division of Property Assessments

The Division of Property Assessments ensures effective administration of Tennessee's property tax. Working with county assessors, trustees, county mayors, registers of deeds and county commissioners, the division:

Ø Assists in reappraisal programs Ø Monitors and audits assessor of property office functions Ø Conducts appraisal ratio studies and current value updates Ø Administers the Assessment Certification and Education Program Ø Provides data processing services Ø Administers the Tax Relief Program Ø Provides support for the Tax Freeze Program

The Property Tax Process

Assessor of Property

Ø Maintains property ownership records Ø Appraises and assesses property Ø Notifies property owners of assessment changes

County Commission / Local Governing Body

Ø Sets property tax rate per $100 of assessed value Ø Rate is based on budget needs and total assessment

County Trustee

Ø Collects property taxes

• Sends tax notices
• Accepts and records payments
• Issues receipts

Assessors’ CAMA Systems

CAMA

Ø Generic term for: Computer Assisted Mass Appraisal systems

State CAMA system – 84 counties

Ø IMPACT

• Seamless Tax Relief select process
• Seamless Tax Freeze processing
• Tax billing calculations and optional print services

CAMA

Ø Generic term for: Computer Assisted Mass Appraisal systems

Other – 11 counties on various other systems

• Bradley, Chester, Davidson, Hamilton, Hickman,

Knox, Montgomery, Rutherford, Shelby, Sumner and Williamson

Property Tax Billing

All counties must provide tax rate to state

Ø After adoption by County Commission Ø Official transmittal on Tax Information Form Ø For purposes of

• Tax Relief (all counties)
• Tax Billing (counties on state IMPACT system)

For counties on the state system, the state will…

Ø Calculate county and city taxes Ø Print (upon request)

• Tax Notices
• Tax Rolls
• Tax Receipts
• Tax Receipts Register
• Other reports upon request

Ø Provide Data

• Tax billing data file to load into Trustee’s collection

system (and county’s print vendor if requested)

• Provide final assessments to Tax Relief

Counties not on the state system will…

Ø Calculate their own county and city taxes Ø Print needed documents Ø Provide final tax billing file to the state for Tax Relief purposes

• Specific data format

Ø Provide tax billing documents and data to cities

Mailing tax notices to property owners Collecting taxes Turning over the tax rolls to Clerk and Master

Property Tax Freeze Program

Authorized by constitutional amendment

Ø Enacted by General Assembly Ø Rules by State Board of Equalization

Local option for counties and municipalities To qualify:

ü 65 Years Old ü Own primary residence ü Meet income requirements ü File annual application

Administered by County Trustee with assistance from Assessor of Property

The tax amount is frozen Not…

Ø Property values Ø Assessments Ø Tax rates

County Commission

Ø Adopts or terminates the local option Tax Freeze by resolution or ordinance

Trustee

Ø Accepts applications Ø Determines eligibility (age, ownership, income)

Assessor of Property

Ø Verifies ownership of property Ø Determines base assessment subject to the freeze Ø Determines adjustment to frozen base tax amounts for improvements made to property

County Year Adopted Anderson 2007 Bledsoe 2011 Blount 2007 Bradley 2007 Campbell 2008 Coffee 2008 Davidson 2007 Franklin 2008 Hamblen 2007 Hancock 2010 Hickman 2008 Knox 2007 Madison 2012 County Year Adopted Montgomery 2008 Roane 2007 Robertson 2008 Rutherford 2008 Sevier 2008 Shelby 2008 Smith 2008 Sumner 2008 Williamson 2008 Wilson 2007

Year County City Adopted Where Located Arlington 2012 Shelby Bartlett 2008 Shelby Chattanooga 2017 Hamilton Clarksville 2008 Montgomery Clinton 2008 Anderson Collierville 2008 Shelby Crossville 2017 Cumberland Dyersburg 2008 Dyer Fairview 2008 Williamson Gallatin 2008 Sumner Goodlettsville 2008 Davidson Gordonsville 2008 Smith Greenbrier 2008 Robertson Hendersonville 2008 Sumner Jackson 2009 Madison Lakeland 2012 Shelby Year County City Adopted Where Located Lebanon 2013 Wilson Manchester 2007 Coffee Memphis 2008 Shelby Millington 2008 Shelby Murfreesboro 2015 Rutherford Oak Ridge 2010 Anderson & Roane Piperton 2008 Fayette Portland 2008 Robertson & Sumner Smyrna 2009 Rutherford South Carthage 2008 Smith Spring Hill 2009 Maury & Williamson Springfield 2008 Robertson Tullahoma 2009 Coffee & Franklin Westmoreland 2008 Sumner White House 2011 Robertson & Sumner Whitwell 2016 Marion

Property Tax Relief Program

What is it?

Ø It’s a legislatively mandated program that helps low-income elderly, low-income disabled, and disabled veterans (and their surviving spouses) pay, in most cases, a portion of their property taxes.

When did it start?

Ø 1973

Where do the applicants apply?

Ø County Trustees’ and city collecting officials’ offices

When do they apply?

Ø For all counties and most cities, the 2018 application dates are October 2018 through April 5, 2019.

How do they apply?

Ø There is an annual application process. The DV (Disbursement Voucher) is for first time applicants. The ACV (Application Credit Voucher) is for recurring applicants. The information is submitted by the collecting official to the state Tax Relief staff via the web.

Who can apply?

Ø Qualifying applicants can come from four

• classifications. Applicants can be elderly, disabled,

disabled veterans, or a widow(er) of a disabled veteran homeowner.

Important Dates

Ø April 5, 2019- Application Deadline

(or 35 days after taxes become delinquent)

Ø April 5, 2019- Tax Relief Payment Deadline Ø May 6, 2019- Document Submission Deadline

(or 30 days after jurisdiction’s deadline, whichever is later)

Ø December 31, 2019- Waiver Deadline

Tax Year 2017 By the Numbers

Ø Appropriation- $41,265,100.00 Ø ACVs Selected- 138,063 Ø ACVs Returned- 137,175 Ø DVs Received- 19,761 Ø Total Paid- $34.7 million

*Numbers as of June 28, 2018

You’re in the office… now what? Don’t panic! Has your jurisdiction gone through Tax Billing? If yes, have you received your select package? If no, do you have your jurisdiction’s Tax Information form?

September 11, 2018

Ø 9:00am - 2:00pm (CDT) Ø Cordell Hull Building, Nashville

Deep dive

Ø Tax Relief Ø Tax Freeze Ø Tax Billing Ø Office of State Assessed Properties Ø Local Government Audit

www.comptroller.tn.gov/pa/

ADMINISTRATION

Susan Gullette Jaclyn Harding Bryan Kinsey

Director Assistant Director Assistant Director (615) 401-7913 (615) 401-7745 (615) 401-7971 Susan.Gullette@cot.tn.gov Jaclyn.Harding@cot.tn.gov Bryan.Kinsey@cot.tn.gov

TAX BILLING TAX RELIEF

Gwen Cuffman Kim Darden Johnnie Howell

Assessment Systems Supervisor Tax Relief Program Supervisor Tax Relief Production Supervisor (615) 401-7915 (615) 747-8858 (615) 747-8860 Gwen.Cuffman@cot.tn.gov Kim.Darden@cot.tn.gov Johnnie.Howell@cot.tn.gov

TAX FREEZE (IMPACT COUNTIES) TAX FREEZE (OTHER COUNTIES)

Rachel Dunbar Laurie Pinkleton

Assessment Systems Coordinator Administrative County Specialist (615) 736-6064 (615) 401-7802 Rachel.Dunbar@cot.tn.gov Laurie.Pinkleton@cot.tn.gov

Thank You