Division of Biosciences Staff Meeting Tuesday 12 July 2016 - - PowerPoint PPT Presentation

Division of Biosciences Staff Meeting

Tuesday 12 July 2016 3.30-5.00pm Wilkins Gustave Tuck Lecture Theatre

Agenda

‘State of the Division’ Frances Brodsky, Director Education Stephen Davies, Deputy Director (Education) Professional Services Dan Sinclair, Interim Divisional Manager Staff Survey Action Plans Dan Sinclair Postdoc Activities Patricia Salinas, Postdoctoral liaison HR Support Terezia Clarke, Principal HR Business Partner Open Access Catherine Sharp, Head of Open Access Services Planning for change and UCL 2034 Tom Rowson, Director of Planning Director’s Q&A Frances Brodsky & Geraint Rees

“State of the Division” update

Frances Brodsky, Director

Brexit Uncertainty, but prospects of negotiation Critical to be heard

• Scientific leadership mobilized
• Parliamentary call
• Other avenues

Importance of mobility, UCL supports 31% staff 10% students Impact on funding 10% Divisional funding ERC grants & Horizon 20/20 grants possible for now

Brexit pipeline through UCL leadership-keep us informed, please: Divisional - Frances Brodsky, Director FLS - Steve Wilson, Vice-dean for Research; Geraint Rees, Dean Central - David Price, Vice-Provost for Research

Brexit issues information

Web site for EEA (QP) Use ‘form EEA(QP)’ if you are a citizen of the EEA or Switzerland and want to apply for a registration certificate as a ‘qualified person’ (worker, self- employed, self-sufficient, student or jobseeker). https://www.gov.uk/government/publications/apply-for-a-registration- certificate-as-a-qualified-person-form-eea-qp Web site for UK citizenship https://www.gov.uk/government/collections/uk-visa-forms#citizenship UCL website addressing EU referendum questions/concerns http://www.ucl.ac.uk/eu-referendum UCL helpline (email) eustaffqueries@ucl.ac.uk

Reminder of UCL Policy of Dignity at Work-follow up to Provost

All employees are entitled to:

• a workplace free from bullying, intimidation, harassment or

victimisation

• be treated with dignity, respect and courtesy
• experience no form of unlawful discrimination
• be valued for their skills and abilities

http://www.ucl.ac.uk/hr/docs/dignity-at-work.php

Budget-Divisional/Discretionary

Budget for 1 Aug 2016-31 July 2017 Discretionary spending-Provost response Working group established Bridging funds for up to 6 months automatically approved Studentship extensions for 3 months will be approved Approval for studentships & expenses remain within UCL policy 20% overhead on staff costs Notification of spending <£50K not required for planning Business case still needed for staff expenditure; if spending >£10K, <£50K on equipment, would appreciate being informed Reminder: Change to pFACT process; Respect deadlines

• Academic staffing-

CDB HoRD & junior lecturers (farewell to Ralf Stanewsky & Andy Oates) GEE positions-UGI & others (Francois Balloux, Head UGI; Richard Mott, Deputy Head)

• Professional services staffing

New Divisional Manager-David Meech starts 26 September Dan Sinclair finishes as Interim DM at the end of August Finance Team, Teaching Team, IT Team, Operations Team changes under way-look out for updates

• Estates projects

Imaging Centre NMR facility

• Awards, Promotions, Research Updates

Awards, Prizes and Honours

• Georgina Mace (CBER, GEE) :
• awarded DBE in New Years Honours List for services to science
• 2016 Heineken Prize for Environmental Science
• Linnean Medal in Zoology for services to science
• Appointed by Environment Secretary to the new Natural Capital Committee
• Maria Fitzgerald (NPP) – Fellow of the Royal Society
• David Attwell (NPP) :
• 2016 FENS-Kavli Network of Excellence Mentoring Prize
• 4th Lord Brain Memorial Medal in recognition of contribution to British neuroscience
• Stephen Price (CDB) – Fellow of Royal Society of Biology
• Christine Orengo (SMB) – Fellow of the International Society of Computational Biology
• Steve Hunt (CDB) - Patrick D Wall Memorial lecture medal
• Peter Rich (SMB) - Peter Mitchell Medal – 19th European Bioenergetics Meeting in Italy

Awards, Prizes and Honours

• Anjali Goswami (GEE) - Linnean Society Bicentenary Medal for excellent work by a biologist

under 40

• Thomas Halliday (GEE) - Linnean Society John C Marsden Medal for best doctoral thesis in

biology

• Jan Janouskovec (GEE) – UCL Excellence Research Fellow
• Matt Gold (NPP) - Early career prize from British Crystallographic Association
• Alex Gourine (NPP) – WTSRF renewal
• Kaila Srai (SMB) - Appointed Chair of ILSI Expert Group

UCL Awards

• UCL Grand Challenges award to Francesca Cacucci and Tom Wills (NPP) for

UCL/French Embassy Collaborative Science & Technology Workshops Scheme 2016

• Provost’s Strategic Development fund award to Frances Brodsky for

initiating Metabolism & Society@UCL

• “Sea and Currents” fund awards to:
• Nazif Alic (GEE, Institute of Healthy Ageing) for research collaboration

with Monash, Australia

• Helen Chatterjee and Thomas Kador (GEE) to establish a network for
• bject-based learning with Sweden

Promotions

• Promotions to Professor
• Anjali Goswami (GEE)
• Talvinder Sihra (NPP)
• Les Dale (CDB)
• Guillaume Charras (CDB)
• Re-banding promotions
• Tim Arnett (CDB)
• Geraint Thomas (CDB)
• Judith Mank (GEE)
• Christine Orengo (SMB)
• Finn Werner (SMB)

Promotions, cont’d

• Other promotions
• Richard Poole (CDB)
• Caswell Barry (CDB)
• Chris Barnes (CDB)
• Yoshi Yamamoto (CDB)
• Paola Vergani (NPP)
• Andrew Batchelor (NPP)
• Vitor Pinheiro (SMB)
• Ian Sillitoe (SMB)

New Grants

• Francois Balloux (UGI) – UK-China Partnership Initiative (MRC/BBSRC/ESRC and NSFC)
• Christine Orengo (SMB) – BBSRC 3 year grant – collaboration with InterPro and PDBe at EBI
• Jason Rihel (CDB) – ARUK 2016 3 year Interdisciplinary Research grant
• Max Telford (GEE) – 3 year HFSP grant for collaborative project with Lyon and Cold Spring

Harbour

• Vitor Pinheiro (SMB) – Two ERA SynBio Consortium grants
• Judith Mank (GEE) – ERC Consolidator grant
• David Jones (SMB) – ERC Advanced grant
• Flemming Hansen (SMB) – Leverhulme Trust 3 year grant
• Andrea Townsend-Nicholson (SMB) – BBSRC grant
• Elizabeth Shephard (SMB) – Wellcome Trust Pathfinder grant
• Bart Hoogenboom, Helen Saibil & Alan Lowe (SMB) – BBSRC grant for collaborative project
• Snezana Djordjevic & David Selwood (SMB) – Part of team awarded new BHF translational

research grant

• And many others … CONGRATULATIONS TO ALL!

End of grey hair in sight as scientists find gene responsible Kaustubh Adhikari & Andres Ruiz-Linares (CDB & GEE)

In the media

Ancestors evolved faster after dinosaur extinction Thomas Halliday (GEE) Predicting disease outbreaks using environmental changes David Redding and Kate Jones (GEE) Scientists find genes responsible for nose shape Andres Ruiz-Linares and Kaustubh Adhikari (CDB & GEE) Biggest library of bat sounds compiled Kate Jones (GEE) Blocking stress protein relieves chronic pain Sandrine Geranton (CDB) Brain caught ‘filing’ memories during rest Caswell Barry and Freyja Olafsdottir (CDB) Estrogens alleviate hyperactivity in zebrafish with autism gene Jason Rihel (CDB) Fruit flies live longer on lithium Linda Partridge, Inst of Healthy Ageing (GEE)

Inaugural Divisional Lectures and Athena SWAN Celebration May 2016

PROFESSOR DAME ANNE McLAREN FRS, FRCOG 1927-2007 UCL Research Fellow 1950-52 & Director MRC Mammalian Development Unit-1974- 1992 Anne McLaren Lecture given by Professor Jennifer Stow, University of Queensland PROFESSOR PATRICIA HANNAH CLARKE, FRS 1919-2010 Dept of Biochemistry, UCL Patricia Clarke Lecture given by Professor Dame Linda Patridge

Guest Lecture by Professor Nancy Lane, Cambridge University Founder of Athena SWAN

• Athena SWAN lectures will continue,

highlighting international colleagues

– Claudio Stern organizing

• Divisional lectures will continue

– 2016 featured David Atwell (NPP), Patricia Salinas (CDB); Mark Thomas (GEE), Liz Shephard (SMB)

• Public lecture series to be launched

– Semir Zeki organizing

Education

Stephen Davies, Deputy Director (Education)

Education: New Roles

Stephen Price, Associate Director (Education) Stephen Davies, Deputy Director (Education) Positions created to continue coordination of education activities across the Division following Liz Shephard stepping down from Vice Dean (Education) role. Both work closely with Director (Biosciences), HoRDs, HoTs and liaison roles for education to programmes

• utside the Division and Teaching and Learning Team

New Initiative

An overview of Education in the Division

,

We run a lot of modules!

Structure of UCL’s Education approvals and oversight

We have redrafted roles documents for Programme leads, module organisers and personal tutors and the teaching support that can be expected. These roles documents will be circulated shortly. It has been agreed that “bench fees” for lab projects will be paid earlier in the Academic year than previously. We’ll still ask for people to claim this money though

If there is anything related to education that staff would like to discuss- Please do not hesitate to contact either Stephen Price or Stephen Davies

Thank you!

Clarity of roles and support

Professional Services

Dan Sinclair, Interim Divisional Manager

Professional Services Staffing Changes

• Operations Team Manager

Richard Marguerie has left, replaced by Graham Smith as interim.

• IT Team Manager

Mat Robinson-Burt left, Nick Mulliss as interim for now.

• Stores Manager

Ian Blaney has left, Emile Bezuidenhout appointed as interim.

• Finance Team Manager

Mohini English leaving, replacement announcement coming shortly.

Staff survey action plan

Main Feedback

• Lack of engagement with Departments and Division /

Faculty and a lack of knowledge of broader Division

• Lack of clarity regarding UCL plans, goals and policies and

‘rumour mill’ about the financial intent at UCL

• Bullying and harassment issues, and a feeling of

disrespect for those perceived as less senior

• Desire for staff to be involved in major decision affecting

them, and to increase management visibility

Staff Survey Action Plan

Main Actions

• Develop and Embed Divisional Identity and Cohesiveness
• Identify issues which assist departmental aims at a Divisional Level.
• Review of committee structure and internal communications.
• Increase awareness of UCL plans, goals and policies
• DD and DM to present regularly at team meetings.
• Develop face-to-face opportunities to disseminate information (within a broader

communications plan).

• Promote respect at all levels
• Zero tolerance for lack of respect / introduction of divisional ombudsmen at various levels.
• Enhanced employee engagement and satisfaction
• Where possible, staff consulted on key decisions in line with UCL policy
• Ensure Divisional applications of UCL policy are structured to the needs of the Division.

Postdoc Activities

Patricia Salinas, Postdoctoral Liaison

Divisional postdoctoral support

• The Division conducted a postdoctoral survey at the end of 2014 to identify areas of

strength and weakness in our support to postdoctoral fellows.

• The survey identified the needs and concerns of the postdoctoral fellows in our

Division.

• Frances Brodsky and I held a meeting with our postdocs where we further identified
• ther areas that the Division could improve support to our postdoctoral fellows to

promote their career.

• Frances Brodsky asked me to act as a Divisional liaison to coordinate activities and

events that help postdocs.

We have appointed a Divisional postdoctoral representative to coordinate the events and activities Divisional postdoctoral representative: Dr Faye McLeod (CDB) f.mcleod@ucl.ac.uk CDB: Anukampa Barth a.barth@ucl.ac.uk NPP: Flavia Mancini f.mancini@ucl.ac.uk GEE: Pascale Gerbault p.gerbault@ucl.ac.uk SMB: Antje Kruger antje.kruger@ucl.ac.uk More information on support for postdoctoral researchers can be found at the following website: https://www.ucl.ac.uk/biosciences/Postdoctoral_Support The Division has approved funding to support a Divisional postdoctoral seminar series. The series

• rganized by the postdoctoral representatives will take place once a month.

The postdoctoral representatives in each Department are organizing a second survey to determine the individual needs of our postdoc per Department. Through the postdoctoral representatives, the postdocs have quickly mobilized to respond to the petition on the impact of Brexit in their careers.

Seminar series on career progression:

June 2016 Professor Maria Fitzgerald gave a seminar entitled: Plough Your Own Furrow - reflections on a career in neuroscience. September 2016 Professor Patricia Salinas will give a seminar entitled: Narrowing the Gender Gap End of 2016 Panel discussion on Career challenges for women in science.

HR Support

Terezia Clarke, Principal HR Business Partner

Open access for Biosciences Researchers

Catherine Sharp, Open Access Team

REF Open Access Policy

• Upload to RPS no later than 3 months after online

publication

• Ideally on acceptance
• Articles and conference papers published after 1/4
• Accepted manuscript, not published version
• Paper has to be uploaded to RPS – nowhere else is

sufficient

• 12 month embargo on open access – if longer,

consider whether journal is most appropriate venue

• Gold papers: if OA Team pays, they will upload

Uploaded Not uploaded

Current compliance

• 146 Biosciences papers with a publication date of

1/4 onwards in RPS

• 85 have been uploaded
• 61 need to be uploaded

Help and support

www.ucl.ac.uk/library/open-access

• pen-access@ucl.ac.uk

@UCLopenaccess

This work is licensed under a Creative Commons Attribution 4.0 International License: http://creativecommons.org/licenses/by/4.0/

Introduction to Planning at UCL

Tom Rowson, Director of Planning

Why planning? Why a Planning Team?

3

Market forces Government policy UCL 2034 Integration and coordination Financial sustainability

Internal Drivers External Drivers

The need for more integrated planning is driven by both external and internal drivers…

What does the Planning Team do?

Co-ordinate integrated planning

• Faculty planning
• Central Professional Services planning
• Student number planning
• Risk Management
• Tuition fee setting

Co-ordinate integrated planning

• Faculty planning
• Central Professional Services planning
• Student number planning
• Risk Management
• Tuition fee setting

Support implementation of UCL 2034

• Coordinate reporting to SMT & Council
• Track performance against KPIs
• Co-ordinate communication with CAM

Support implementation of UCL 2034

• Coordinate reporting to SMT & Council
• Track performance against KPIs
• Co-ordinate communication with CAM

Deliver Projects

• Operational Impact Assessment
• Size & Shape
• Transforming Our Professional

Services

Deliver Projects

• Operational Impact Assessment
• Size & Shape
• Transforming Our Professional

Services

Provide Management Information

• Transforming MI @ UCL programme
• Russell group benchmarking
• Tuition fee benchmarking

Provide Management Information

• Transforming MI @ UCL programme
• Russell group benchmarking
• Tuition fee benchmarking

Integrated planning links strategy, planning & operations

UCL 2034 and supporting strategies

PLANNING TEAM

Coordination Integration Challenge Information Insight STRATEGY STRATEGIC PLANNING Operational planning

Faculty planning Central PS & VP planning

Capital planning OPERATIONS

Divisional Summer Party

Wilkins North Cloisters