District Restart Planning ~ Overview Board of Education Meeting - - PowerPoint PPT Presentation

District Restart Planning ~ Overview

The Road Back ~ Restart and Recovery Plan for Education

Board of Education Meeting July 20, 2020

Who Makes Up the DRC?

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Superintendent Business Administrator Assistant Superintendent District Directors - Technology, HR, SPED, Counseling, Athletics, Facilities BBA - Principals & VPs Curriculum Supervisory Team Life Skills Coordinator Transportation Supervisor B&G Supervisor, Custodial Supervisor Board of Education Members Department of Health Catholic Charities ESS School Nurse Association Leadership Database Manager Technology Integration Coordinator Nutritional Services Instructional Assistant Parents (dual roles) School Counselor

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What Have We Been Up To?

Date Meeting

6.26.2020 Governor’s Address ~ The Road Back: Restart & Recovery Plan for Education Unveiled 6.26.2020 Initial Re-Entry Discussion 6.29.2020 The Road Back Debrief ~ outlined a plan of action ~ DRC, PRT, scheduled preliminary meetings 6.30.2020 - 7.07.2020 Preliminary Discussion with District Level Administrators, Union/Association Leadership, BOE Members 7.06.2020 Parent Survey via School Messenger 7.07.2020 Parent Survey (Spanish Version) & Staff Survey 7.10.2020 District Restart Committee (DRC) #1 ~ Kickoff & Subgroup Assignments

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What Have We Been Up To?

Date Meeting

7.13.2020

District Restart Committee (DRC) # 2~ Subcommittee Work

7.15.2020

District Restart Committee (DRC) # 3~ Subcommittee Work

7.16.2020

District Restart Committee (DRC) # 4~ Subcommittee Work - preliminary idea(s) share out

7.20.2020

District Restart Committee (DRC) # 5~ Subcommittee Work

Meeting Dates

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Day Date Time

Friday 7.10.2020 9:00 AM - 12:00 PM Monday 7.13.2020 11:00 AM - 1:30 PM

Wednesday 7.15.2020 11:00 AM - 1:00 PM

Thursday 7.16.2020 12:30 PM - 3:00 PM

Monday 7.20.2020 11:00 AM - 1:30 PM

Tuesday 7.21.2020 11:00 AM - 1:30 PM

Wednesday 7.22.2020 11:00 AM - 1:30 PM

Day Date Time

Monday 7.27.2020 11:00 AM - 1:30 PM

Wednesday

7.29.2020 Final Review Friday 7.31.2020

Tuesday

8.04.2020 1:00 AM - 2:30 PM

Thursday

8.6.2020 9:00 PM - 10:30 AM

Tuesday 8.11.2020 1:00 PM - 2:30 PM Thursday 8.13.2020 1:00 PM - 2:30 PM Tuesday 8.18.2020 1:00 PM - 2:30 PM Thursday 8.20.2020 1:00 PM - 2:30 PM

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. . . absence a shift in the public health data, school buildings will open in some capacity for in person instruction and

• perations in the Fall (p.6).

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. . . each district will be expected to develop, in collaboration with community stakeholders, a plan to reopen schools in the Fall that best fits the district’s local needs (p.6).

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District Restart Committee (DRC)

Pandemic Response Teams (PRT)

DRC & PRTs

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District Restart Committee

District & School Level Administrators BOE Members Presidents of Local Associations Content Experts / District Directors / Supervisors Educators Parents Students (if applicable)

Pandemic Response Teams

• Principal- Liaison to the DRC
• Teachers
• CST
• School Counselor / Mental Health Expert
• School Nurse
• Education Support Professionals (ESP)
• Teachers representing each grade band
• School Safety Personnel
• Members of the School Safety team
• Custodian
• Parents
• Students (if Appropriate)

Health and Safety

▸ Utmost priority for both staff and students ▸ Meet the “Anticipated Minimum Standards” ▸ Mitigate transmission of COVID-19 ▸ Assist us in developing, to the greatest extent possible, a plan for reopening

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Assumptions

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No student teachers No visitors (or VERY limited) No field trips No assemblies / large gatherings Contact Tracing will be implemented Water fountains will be turned off

At this time . . .

Face coverings required Desks all facing one way Temperature checks will be taken at home

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Knowns & Unknowns

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KNOWNS

UNKNOWNS

Important Points to Remember

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180 instructional day requirement MUST be met All In-Person ~ (not sure this is reasonable for September) All Virtual ~ (in the event we need to pivot within 24 hours) Hybrid ~ Any number of approaches including, but not limited to, grade levels, split schedules, A/B Alternate Days, Half Days, Daily, Weekly, Cohort Models, Selective Return of Grade Levels, One Course at a Time, any other idea that may work for Hillsborough Instructional Time = 4 hours or more ~ grades 1 - 12 & 2.5 hours or more ~ Kindergarten Much will revolve around Transportation, Nutritional Services, & Custodial, Maintenance , & B&G

Plan for . . .

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All Virtual All In-Person Hybrid

Factors to Consider (adapted from Legal One -FEA)

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• Capacity to Meet Health & Safety Standards

○ Access to PPE, Hand Sanitizer, Partitions, etc. ○ Staffing Shortages ○ Cleaning / Disinfecting Demands ○ Educational Effectiveness

• Needs of At-Risk Student Populations
• Equity
• Staff Needs

“Anticipated Minimum Standards”

Refers to items that school districts should incorporate into reopening plans as DEFINITE components related to health, safety, and operations

“Considerations”

Refers to components that districts and schools should incorporate into their thinking about reopening, but do not represent necessary components of the plans

Four Key Subject Areas

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4 Continuity of Learning 3 Policy and Funding 2 Leadership and Planning 1 Conditions for Learning

The Survey Says . . . (July 6, 2020 survey data)

Parent Survey 4, 445 responses A separate survey for each child

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10.7%

The Survey Says . . .(July 7, 2020 survey data)

Staff Survey 742 responses

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Transportation

Mr.Aiman Mahmoud ~ Business Administrator

• Mrs. Lisa Bennett~ Transportation Supervisor

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• Seat students 1 seat apart - Allows for 11 students per 54 passenger

Pros - Social distancing without masks

Cons - At least 3 to 4 buses for each route. Shortage of drivers/buses already exists.

• “Soft Shields” between seats - Allows for 22 students per 54 passenger.

Pros: Barrier provides some protection without masks

Cons: Expensive, cleaning thoroughly between routes is not feasible, reduced air ventilation, not enough buses

• Traditional Opening - Face masks on all students - normal busing

Pros: Economically feasible, routes/drivers/buses already established.

Cons: No social distancing, Students must wear mask the entire time - 2 to 3 students per seat

BUSING OPTIONS

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Hybrid Schedule - split schedule both in school and virtual Pros: Less students per bus, routes do not change, same stops Cons: May require slight re-routing once schedule is established Other considerations: Non-negotiables - Contractors routes - cannot change schools/times on bid routes Lowering Student Numbers - Parents may waive transportation using a state form which will assist in lowering numbers

BUSING OPTIONS

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• Health check log to be filled out each day by driver and aide
• “Soft- shield” around driver’s compartment to protect driver
• Driver is not mandated to wear mask while driving. Could be a hazard.
• Aides will wear a mask at all times and a face shield when in close

contact with students.

• All students will be required to wear a mask the entire time on the bus

and will load from the back forward and unload from the front to back.

• Open windows to encourage ventilation, except during inclement

weather

Safety of Drivers/Aides/Students

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• Seats and restraint equipment will be wiped down throughout the day when

time permits with an all purpose cleaner

• Disinfecting after morning and afternoon routes by trained mechanic. BOE

will use electrostatic sprayers to disinfect

• Enforcing contractors will be hard to accomplish

Cleaning of Buses

Facilities

Mr.Aiman Mahmoud ~ Business Administrator

• Mr. Anthony DeLuca~ Director of Buildings & Grounds
• Mr. Matt Spille ~ Supervisor of Custodians
• Mr. Keith Gratto ~ Maintenance Supervisor

• Evaluation of all HVAC units, exhaust systems and windows in all
• buildings. We will make repairs as needed to ensure the highest level of

indoor air quality.

• B&G has enlisted the assistance of our HVAC professionals to assist..
• District wide assessment of our IAQ with the assistance of our

environmental professional team to determine potential problem areas and how to address

• Enhanced summer cleaning and disinfecting of building for student &

staff re-entry

• Investigation and installation of additional mechanical exhaust

mechanisms, particularly bathrooms

BUILDING PREPARATION

B&G will implement an enhanced cleaning procedure that will include:

• Daily deep cleaning by night custodial staff that will include electrostatic spray

sanitizing, use of microfiber rags & mops, and the best, highly rated disinfecting product available. We are working with both our custodial supply professional & our environmental professionals to develop and implement the best possible plan.

• Frequent cleaning and wiping of all high touch area throughout the school day

including but not limited to doorknobs, common tables, bathroom partitions, and handrails.

• Cleaning of all student desks nightly

ENHANCED CLEANING

• Installation of plexiglass sneeze guards in office areas and areas where staff will

have constant contact and foot traffic (guidance, nurse, supervisor areas) B&G will communicate with school administration as to the individual schools needs and concerns.

• Additional hand sanitizing stations as recommended by the CDC, state, and our

local health officials

• B&G will stock necessary PPE such as masks, wipes, hand sanitizer, face

shields, and disposable growns to be issued according to established guidelines set forth by administration

PERSONAL PROTECTION FOR STAKEHOLDERS

• Working sinks throughout buildings
• New, functioning and stocked paper towel and hand soap dispensers
• Hand washing and social distancing signage as recommended
• Contact and communication with our staff at all levels
• Constant review, evaluation, & documentation of all procedures to ensure

we create the safest learning environment possible

ADDITIONAL IMPORTANT MEASURES

Nutritional Services

• Mr. Aiman Mahmoud ~ Business Administrator
• Mrs. Kathy Major - DeGregorio~ Food Services Director

Technology

• Mr. Joel Handler ~ Director of Technology

Human Resources

• Mr. Michael Callahan ~ Director of Human Resources

Human Resources - Core Considerations

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• Establishing flexible roles for each staff member to meet the

needs of students

• Reasonable steps to ensure staff health including screening and

contact tracing

• Meeting the needs of medically fragile staff
• Plan for staff absences and guide staff towards appropriate

absence procedures

• Ensure that guidelines regarding mentoring and staff evaluation

continue to be met

Believe and act as if it were impossible to fail. -Charles Kettering

Curriculum and Instruction

• Dr. Kim T. Feltre ~ Acting Assistant Superintendent

for Curriculum and Instruction

Continuity of Learning

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Curriculum, Instruction, & Assessment

Scheduling

Other Activities / Interactions

Affirmative Action Investigations Back to School Night Parent-Teacher Conferences IEP meetings Life Skills Fire Drills / Lock Down Drills, etc. Things yet to be determined...

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THANK YOU!!!