11/3/2017 Procurement Con Conference 2017 November 29, 2017 NCDOA - State Construction Office DES ESIGN & CONSTRUCTION SER ERVICES November 29, 2017 1
11/3/2017 Who is s SCO? Agency within the Department of Administration Staffed with 62 Architects, Engineers, Inspectors and Admin Per Statute has the responsibility that can be summarized as the overall coordination and management for implementation of the State’s Capital Improvement Program State e Con onstr tructio ion Offic ice The only independent agency that conducts a broad- based comprehensive review of the entire project to ensure value for the public funds committed for the project and enhance the success of the project through compliance with statutory requirements. In addition, each project gains real-time benefit from other projects statewide – present and past. 2
11/3/2017 Offic ice e Organiz izatio ion FCAP SECTION CONTRACT SECTION DESIGN REVIEW SECTION CONSTRUCTION ADMIN SECTION CONSULTING SECTION GS 143-341 Powers and Du Duties of of De Department (3)Architecture and Engineering a. To examine and approve all plans and specifications for the construction or renovation of: 1. All State buildings * or buildings located on State lands, except those buildings over which a local building code inspection department has and exercises jurisdiction; and *except does not apply to UNC projects < $2,000,000 2. All community college buildings requiring the estimated expenditure of construction or repair work for which public bidding is required under G.S. 143-129 prior to the awarding of a contract for such work; and to examine and approve all changes in those plans and specifications made after the contract for such work has been awarded. (>$500,000 ) 3
11/3/2017 b. To assist , as necessary, all agencies in the preparation of requests for appropriations for the construction or renovation of all State buildings b1. To certify that a statement of needs pursuant to G.S. 143-6 is feasible. For purposes of this sub- division, “feasible” means that the proposed project is sufficiently defined in overall scope; building program; site development; detailed design, construction, and equipment budgets; and comprehensive project scheduling so as to reasonably ensure that it may be completed with the amount of funds requested. At the discretion of the General Assembly, advanced planning funds may be appropriated in support of this certification. This sub-division shall not apply to requests for appropriations of less than one hundred thousand dollars ($100,000). c. To supervise the letting of all contracts for the design, construction or renovation of all State buildings and all community college buildings whose plans and specifications must be examined and approved under a.2. of the subdivision. d. To supervise and inspect all work done and materials used in the construction or renovation of all State buildings and all community colleges whose plans and specifications must be examined and approved under (a.2) of this subdivision; and so such work may be accepted by the State or by any State agency until it has been approved by the Department 4
11/3/2017 § 143-345.11. Secretary's approval of plans for State buildings required. (a) No agency or other person authorized or directed by law to select a plan and erect a building for the use of the State or any State institution shall receive and approve of the plan until it is submitted to and approved by the Secretary as to State construction standards and at a minimum as to the safety of the proposed building from fire, including the property's occupants or contents. Owner ers • Agencies (10) • Administration, Agriculture, Cultural Resources, Environmental Quality, Health & Human Services, Justice, Public Instruction, Public Safety, Transportation • Universities (17) • ASU, ECU, ECSU, FSU, NCA&T, NCCU, NCSU, UNCA, UNC- CH, UNCC, UNCG, UNCP, UNCW, NCSA, WCU, WSSU, NCSSM • Community Colleges (58) 5
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11/3/2017 Ca Capital Im Improvement Process OC-25 PREPARATION (from FCAP report) – Owner, SCO APPROPRIATION OF FUND – General Assembly, OSBM DESIGNER SELECTION PROCESS – Owner , SCO PLAN REVIEW & APPROVAL – Regulatory Agencies , SCO AWARD OF CONSTRUCTION CONTRACT(S) – AG Office , SCO CONSTRUCTION ADMINISTRATION – Owner/Designer , SCO 13 PROCESS FOR OR CAP CAPITAL PROJECT CT AUTH THORIZATI TION FURTHER PROJECT DEVELOPMENT INITIAL PROJECT CAPITAL BUDGET REQUEST PROCESS CONCEPT • Detail Project Scope • Prepare Cost Estimate • Agency Prepares Capital and R&R • FCAP Reports • Prepare Advance Planning Budget Request • Occupant and Program for Large or Complex • Agency Submits to OSBM Needs Projects • OSBM Seeks General Assembly Approval • Upon General Assembly Approval, OSBM Notifies Agency of Project COST CERTIFICATION Authorizations PROCESS • Agency Prepares and Submits Cost Estimate Form OC-25 to State Construction Office • State Construction Office Reviews and Approves OC-25 14 7
11/3/2017 PROCESS FOR OR CAP CAPITAL PROJECT CT IMP MPLEMENTATION DESIGN PHASE BIDDING PHASE • Designer Selection • Advertisement through IPS CONSTRUCTION PHASE • Advertisement • Prepare Contract Award Interviews and • Letter (SCO) Coordinate Construction Recommendations (SCO • Verify Funding, Insurance, Progress & Owner) Contract Documents (SCO, • Inspect Progress and Quality of • Approval by SBC OSBM , AG’s Office) Work • Design Contract Negotiation • Final Approval of Change Orders (SCO) • Dispute Resolution with Goal to • Plan Review and Approval Avoid Formal Claims (SCO, Owner, Other CLOSE-OUT PHASE • Monitor to Ensure Adherence to Regulatory Agencies) contract documents • Participate in Final Inspection and Provide Final Acceptance • Verify Completeness of Close-Out Documents • Address Construction Claims, if any 15 16 8
11/3/2017 FCA CAP Responsible for reviewing the condition of state-owned facilities and the preparation of a Facility Condition Assessment Report with prioritized recommendations and estimated costs for the correction of deficiencies. Basis of OC-25 used by Owners. State’s facility inventory consists of approximately 12,000 total buildings. The smallest building is the Sentry Post at Tryon Palace at 9 sf. The largest is at the Global Transpark listed at 600,000 sf. The inventory of facilities comprises 118,145,712 total sf. The approximate insurable value, as listed by the State Property Office, is $25.6 billion dollars. FCAP assesses all state-owned property of 3,000 gross sf & larger, which constitutes a total of 4,336 buildings out of the total 12,000 state facilities. This represents 36% of the facilities that the state owns. However, the square footage of the buildings assessed totals approximately 111,436,870 sf which represents 94 % of the total gross sf and 95% of the total insurable value of all state-owned facilities. 17 Des Desig ign Con Contracts ts Advertisement for Design Services Designer Interviews Presentation to the SBC for Design selection Creating contract document between Owner and Designer. Fees Negotiation of Design Contract Other types of Design Contract: Advance Planning, Design amendment, Commissioning, Special inspections… 18 9
11/3/2017 Des Desig ign Reviews Compliance with the State Construction Manual Contractual Issues - Budget, Design and Construction Contracts Statutory requirements for Public Work – MBE, 133-3, 143-128 &129, etc. Procedural Issues - State Building Commission SCO Standard Forms and Documents SCO Technical Guidelines for State Facilities Electrical, Roofing, Metal Building, Masonry, Modular, etc. • Flood Plain Permit Appropriate use of materials and methods of construction Ease of maintenance (50 year buildings) Economy of design and materials Clear and sufficient bid documents Reduce errors and omissions Industry Standards - UL, FM, ACI, ASTM, AISC, etc. Insurability State Building Code – General, Electrical, Plumbing, Mechanical, ADA, Energy Code Data Summary Sheet Occupancy Classification (Business, Assembly, Institutional, etc.) Building Construction Type (I, II, II, etc.) Steel, Concrete, Wood Fire Protection Ratings (1-hr, 2-hr, NC, etc.) Life Safety: Egress, Sprinkler, Fire and Smoke Alarm standards Accessibility and ADA 10
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