Equit able S e Ser ervices es t o Elig ligib ible le Priv - - PowerPoint PPT Presentation

Equit able S e Ser ervices es t o Elig ligib ible le Priv ivat e S School l Child ildren

2018-2019 OKCPS Federal Programs Consultation Guide

Improving Basic Programs

• Overview
• Complaint Process
• Consultation for all

programs

Equit able S e Ser ervices es Under er Tit le I e I, P Part A

New Guidance

• ฀

Fiscal Changes and Equitable Services Requirements under the ESEA Act of 1965, as Amended by the ESSA ○https://www2.ed.gov/policy/elsec/leg/essa/essaguida nce160477.pdf ○“…except as otherwise provided in this guidance, the existing non-regulatory guidance documents, Title I Services to Eligible Private School Children and issued on Oct. 17, 2003 and Title IX, Part E Uniform Provisions, Subpart 1—Private Schools and revised on Mar. 2009, remain applicable.”

Oklahoma City Public Schools

Over erview ew

Equitable Services Under Title I, Part A Helping Disadvantaged Children

Purpose

The purpose of Title I, Part A is to provide all children significant opportunity to receive a fair, equitable, and high- quality education, and to close the educational achievement gap.

Oklahoma City Public Schools

Funding

• Sec. 1117(a)(4)(B) (Title I) and Sec. 8501(a)(4)(B) (Title

VIII) ○ Funds allocated to a local educational agency for educational services and other benefits to eligible private school children shall be obligated in the fiscal year for which the funds are received by the agency.

Oklahoma City Public Schools

Targeted Assistance Programs

• Use Title I funds to serve only those students who have

been identified as most at-risk AND who live in an attendance area served with Title I, Part A funds;

Oklahoma City Public Schools

NOTE

The low-income “formula children” who generate the funds are not necessarily the same children who will receive the

• services. Once the money reaches the school, children are

selected for services solely on the basis of academic need and attendance area.

Oklahoma City Public Schools

Verifying Eligibility

• In December of each year, well will need the grade level

and address of any student who qualifies for free/reduced lunch ★ We then look up each student to see if they reside with OKCPS boundaries. ○ If yes, you receive funding for them ○ If no, we contact the other district and let them know

Oklahoma City Public Schools

Student Selection

• Children from preschool through Grade 2 must be

selected solely on the basis of criteria such as: ○ Teacher Judgment ○ Interviews with Parents, and ○ Other developmentally appropriate measures.

• Children in Grades 3 and above are identified on the

basis of multiple, educationally related, objective criteria established by OKCPS in conjunction with the private schools.

Oklahoma City Public Schools

Identification & Selection for Services

• Students are rank ordered on the basis of multiple,

educationally-related criteria.

• The list of students is given to OKCPS Title I office to

verify eligibility.

• A student selection worksheet must be maintained at

the site and OKCPS

• New students to the site must be included in the rank
• rder list.
• Students who meet their goals should be deleted in the

next rank order update.

Oklahoma City Public Schools

Allowable Program Expenditures

• Programs, activities, and academic courses necessary to provide a well-

rounded education

• Expanded learning time (summer, after-school, before school, etc.)
• Professional Development
• Parent and community involvement
• Software subscriptions
• Tutoring
• Salaries and fringe benefits for teachers and tutors
• Books, materials and/or other equipment

○ All programs must benefit the eligible students, not the entire school.

Oklahoma City Public Schools

Proposed Expenditures

• Is the expense “reasonable and necessary”?
• Is the expense allowable?

○ Targeted assistance schools must follow the “supplement not supplant” requirement.

• Approval prior to expenditure is required.

○ Title IA may not reimburse for prior expenditures.

Oklahoma City Public Schools

Title I Materials & Supplies

• What resources are needed?

○ Typical expenditures in a Title I targeted assistance program include tutoring stipends, books and materials, parent involvement, and professional development. ○ Resources should be programmatic and must align with the needs assessment ○ Resources must be allowable under Title I regulations.

Oklahoma City Public Schools

Location of Services and Equipm ent

• Title IA services must be provided in a separate space

that is accessible to OKCPS when services are provided. ○ If services are provided in the library or classroom, the space must be partitioned off and separate.

• Materials purchased with Title IA funds can only be

used by eligible Title IA students.

• Books and other materials purchased with Title I funds

are the property off OKCPS and must be labeled in such a manner that it is not easily removed.

Oklahoma City Public Schools

Location of Services and Materials

The following information must be included on the inventory: Fund source, Description of Materials, Serial Number, Acquisition Date, Acquisition Cost, Location of Material. Labels must include the following information:

i.e.- Oklahoma Public Schools FY 2017-2018 Purchased with Title IA Funds

Oklahoma City Public Schools

Location of Services and Equipm ent

• All technology and non-consumable items need to be

listed on an inventory maintained at the private school and readily available for review by OKCPS.

• The procedure for the retrieval of Title IA purchases

made on the behalf or private schools when the materials are no longer needed from their program will be that the material will be evenly distributed among the remaining schools. The current school’s inventory will reflect that the items were moved to the receiving private schools.

Oklahoma City Public Schools

Title I Certified Teachers

• Teachers and tutors must be certified in the appropriate

grade span and content area ○ “Highly-qualified” is gone.

• Tutors are OKCPS employees who must be hired by

OKCPS before services can begin.

• If tutors are secured through a third-party vendor the

tutors/vendor must submit a background check and proof of certification areas.

Oklahoma City Public Schools

Professional Development

• Under ESEA Section 8101 (42) the term “professional

development” means activities that-

○ are an integral part of school and local educational agency strategies for providing educators (including teachers, principals, and other school leaders, specialized instructional support personnel, paraprofessionals, and, as applicable, early childhood educators) with the knowledge and skills necessary to enable students to succeed in a well-rounded education and to meet the challenging State academic standards;

Oklahoma City Public Schools

Professional Development

• “Well-Rounded Education” Sec.8101(52)

○ English, reading or language arts, writing ○ science, technology, engineering, mathematics, ○ computer science, ○ foreign languages, ○ civics and government, ○ economics ○ arts, music ○ history, geography, ○ career and technical education ○ health, physical educatio, and ○

• thers as designated by the State/LEA

Oklahoma City Public Schools

Parental Involvement

• Parent involvement can be provided only to parents of

identified students. ○ Title I parent involvement activities can be held in conjunction with non-Title I activities.

• Parent involvement materials or activities must align to

your students’ needs.

Oklahoma City Public Schools

Third-Party Contracts

• Third-Party services remain a district run program and

everything goes through the district even if schools are pooling their funds.

• Third-Party contracts should provide information that

ensures OKCPS that the Title I program contract will be administered in accordance with all requirements.

• The LEA must exercise oversight of the instructional

program and administrative cost

Oklahoma City Public Schools

Com

• mplaint Proc
• cess

Equitable Services Under Title I, Part A Helping Disadvantaged Children

Complaint Process

• Contact district officials
• Contact OSDE official

○ Under ESSA, a new position at the state level of

• mbudsman has been created.-

Naomi Ward Program Specialist 405-522-3218 Naomi.Ward@sde.ok.gov

Oklahoma City Public Schools

Con

• nsult at ion
• n

Title IA, Title IIA, Title IIIA, Title X

Consultation

• (NEW): The goal of all parties should be to reach an

agreement on how to provide equitable and effective programs for eligible private school children.

• LEA must provide “timely and meaningful” consultation

with appropriate private school officials.

Oklahoma City Public Schools

Consultation

• Timely

○ Before the LEA makes any decisions ■ Prior to planning for the next school year ○ During the design and development of the program ○ Meetings shall continue throughout implementation and assessment of services provided under this section.

Oklahoma City Public Schools

Consultation

• Meaningful

○ Genuine opportunity for parties to express their views ■ Edgar 76.652 ○ Views seriously considered ○ The LEA may initiate consultation with the proposal for services ■ Final decisions made by the LEA after consultation

Oklahoma City Public Schools

Consultation

• OKCPS must work in conjunction with the private

school to determine the following for each program: ■ How the children’s needs will be identified ■ What services will be offered ■ How, where, and by whom the services will be provided ■ How students will academically assessed and how the results of those assessments will be used to improve those services

Oklahoma City Public Schools

Consultation

■ The size and scope of services to be provided to eligible private school children, teachers, or other educational personnel, and the proportion of funds that are allocated under each Title, and how that proportion of funds is determined ■ What data is used to determine the number of children from low-income families in participating attendance areas who attend private schools (Title I only)

Oklahoma City Public Schools

Consultation

■ How and when the district will make decisions about the delivery of services, including a thorough analysis and consideration of views of private school officials ■ How and when will OKCPS make decisions about the delivery of services? ■ If a disagreement between OKCPS and the private school, OKCPS will notify the private school of the decision and the analysis of the reasons we have decided so

Oklahoma City Public Schools

Consultation

■ Whether OKCPS will provide services directly or through a separate entity, vendor, etc. ■ Whether to pool funds for all private schools or give each school its own per pupil amount ■ When, including approximate time of day, services will be provided ■ Whether to coordinate funds with other Title monies available should the private school participate in more than one eligible program

Oklahoma City Public Schools

Needs Assessment

• Conducted at least annually
• Consist of data collection on students, teachers,

parents, and the school community, as applicable.

• Identifies strengths, weaknesses and critical needs of

the federal program.

• Goals, action plans, and expenditures align with results
• f the needs assessment.

Oklahoma City Public Schools

Evaluation

• Federal guidance also require an evaluation of our plan

for each private school for each programs ○ This will be completed by OKCPS in conjunction with the private school ○ Should be based on data (qualitative, quantitative, formal, informal)

Oklahoma City Public Schools

Preparing, Training, and Recruiting Teachers and School Leaders

• Overview
• Allowable Cost
• Consultation
• Framework for Maximizing Investments

Equit able S e Ser ervices es Under er Tit le I e II, Part A A

Over erview ew

Equitable Services Under Title II, Part A

Purpose

• increase student achievement consistent with the

challenging state academic standards;

• improve the quality and effectiveness of teachers, principals,

and other school leaders;

• increase the number of teachers, principals, and other school

leaders who are effective in improving student academic achievement in schools; and

• provide low-income and minority students greater access to

effective teachers, principals, and other school leaders (sec. 2001).

Oklahoma City Public Schools

Funding PD for Private Schools

• The share of funds allocated based on ages 5 to 17 in

poverty relative to the share of funds allocated based on ages 5 to 17 population increase, starting in FY 2018. (ESEA section 2101 (b)-(c).)

• Calculated off the top of the district Title IIA allocation

less administrative cost for public and private school programs

Oklahoma City Public Schools

Funding PD for Private Schools

• District remain in control of funds
• District pays for private school consultants directly
• District reimburses individual private school educators

for tuition, conference registration and travel expenses

• PD Plan should reflect needs identified from a Needs

Assessment

• Funds for private school activities/conferences must be

pre-approved

• No Title IIA funds are to be paid to the

private school directly.

Oklahoma City Public Schools

Allo llowable le Cost

Equitable Services Under Title II, Part A

Allowable Staff

• Certified Teachers in Core Academic Areas
• Administrators
• Other Leaders*

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Allowable Staff

• From §8501 of ESSA: “The term ‘school leader’ means

a principal, assistant principal, or other individual who is: ○ An employee or officer of an elementary school or secondary school, local educational agency, or other entity operating an elementary or secondary school; and ○ Responsible for the daily instructional leadership and managerial operations in the elementary school

• r secondary school building

Oklahoma City Public Schools

Eligible Activities

• Providing high-quality, personalized professional

development that is evidenced-based for teachers, instructional leadership teams, principals, amd other school leaders, that is focused on: ○ Integrating technology into curriculum and instruction ○ Using data to improve instruction ○ Effectively engaging parents, families, and community partners ○ Helping students develop the skills essential for learning readiness and academic success

Oklahoma City Public Schools

Eligible Activities, cont.

○ Helping students develop the skills essential for learning readiness and academic success ○ Participating in opportunities for experiential learning through observation

• Instruction in the early grades/early childhood
• Implementing formative assessments, designing

classroom assessments, using data to improve instruction

Oklahoma City Public Schools

Eligible Activities, cont.

• ฀

Understanding when and how to refer children affected by trauma, abuse, or mental illness

• Addressing issues related to school conditions for

student learning, such as safety, peer interaction, drug and alcohol abuse, and chronic absenteeism

• Promoting high-quality STEM programs
• Effective strategies to integrate rigorous academic

content, career/tech education, work-based learning ฀

Oklahoma City Public Schools

Professional Development

• Improve content knowledge for a well-rounded

education

• Effective Classroom Practices that improve student

achievement

• Address the needs of students with different learning

styles (special needs, gifted/talented, EL)

• Improve student behavior

**Private school teachers, principals and school leaders are eligible to attend LEA PD events

Oklahoma City Public Schools

Conferences

• Attendee can attend PD Conferences that focus on their

current assignment.

• Travel cost, meals, registration can be paid
• Federal funds can only be used for “secular, non-

ideological” activities if conference is sponsored by a faith-based organization.

Oklahoma City Public Schools

Tuition Reimbursement

• Core content coursework that improves educator

practices and student outcomes

• Coursework that improves administrators’ effectiveness

in improving educator practices and student outcomes (must be instructional-not operational)

• All request for tuition reimbursements must have a

Educational Assistance Plan attached

Oklahoma City Public Schools

A couple of notes regarding all program s...

• ฀

฀

Participating schools must follow Oklahoma City Public Schools’ board and department policies for procurement, travel, etc.

• ฀

Participating schools must follow Oklahoma City Public Schools’ deadlines for entry of requisitions.

• ฀

If a participating school commits to provide a certain material, service, etc., without a purchase

• rder in place, OKCPS/ federal funds cannot pay

for it

Oklahoma City Public Schools

A couple of notes regarding all program s...

• ฀

We will contact you later in the spring to begin the needs assessment and program planning.

○ Funding allocations come from the OSDE any time between April-May and July-August ○ We can identify your needs prior to having an allocation amount

• ฀

Federal guidelines require an annual evaluation of each program

○ Our office will be contacting you to set up a time to review and evaluate the effectiveness of your program(s) ○ The Evaluation Plan is part IV of your Needs Assessment/ Program Development Plan

฀

฀

Oklahoma City Public Schools

Forms

• If you wish to participate with Oklahoma City Public

Schools for the 2017-2018 school year, please complete documents A-D and return them to OKCPS on

• r before Wednesday, January 25th

○For Title I, we need the low-income addresses and grade levels ASAP ○Pooling funds – page 8 (new form)

• ฀

If you DO NOT wish to participate with Oklahoma City Public Schools in the 2017-2018 school year, please complete document A only, checking the box at the bottom that you DO NOT wish to participate

Oklahoma City Public Schools

English Language Acquisition, Language Enhancement and Academic Achievement

Equit able S e Ser ervices es Under Tit le III, III, Part A A

Title III, Part A

• ฀

Title III Goals: ○ to help ensure that English learners (ELs) attain English proficiency, ○ develop high levels of academic competence in English, ○ and meet the same challenging State academic content and student academic achievement standards that all children are expected to meet.

Oklahoma City Public Schools

Title III, Part A

• ฀

The Home Language Survey is used to identify students who may be identified as English Language Learners depending on English Language Proficiency.

• Students with a language other than English will need to

be assessed with an English Language Proficiency assessment such as the Pre-K Screener or the W-APT.

• ฀

The Oklahoma State Department of Education provides English Language Proficiency assessments to participating districts and schools at no cost.

Oklahoma City Public Schools

Title III, Part A

• ฀

The District will provide training on the WAPT English Language Proficiency assessment for private school staff.

• ฀

Assessment training, initial identification of students, and testing must be completed and submitted to the District’s Title III Office prior to completion of the Private School Participation Form (December/January).

• ฀

The participating private school will be given an allocation (September/ October) based on the number

• f ELL students who reside in the District and are

submitted on the Private School Participation Form in the Spring prior.

Oklahoma City Public Schools

Eligible Activities for Title III, Part A

• ฀

Participation in district-sponsored English Language Development professional developmen฀

฀

t (PD), or PD

• rganized specifically to meet the needs of the private

school teachers, including attendance stipend for PD during non-contract hours;

Oklahoma City Public Schools

Eligible Activities for Title III, Part A

• English Language Development tutoring for students

before, during, or after school hours;

• Participation of private school LEP students in English

Language Development summer school;

• Participation of students in an English Language

Development weekend program; and

• Purchase of supplemental English Language

Development instructional materials and supplies.

Oklahoma City Public Schools

Resources

• ฀

New equitable services guidance - https://www2.ed.gov/policy/elsec/leg/essa/essaguidanc e160477.pdf

• ฀

Title I private school guidance – http://www2.ed.gov/programs/titleiparta/psguidance.doc

• ฀

Title IX (all programs other than Title I) –

• http://www2.ed.gov/policy/elsec/guid/equitableserguidan

ce.doc

• ฀

Office of Non-Public Education ESSA page https://innovation.ed.gov/what-we-do/non-public-educati

• n/essa/

Oklahoma City Public Schools

Thank You!

Oklahoma City Public Schools

WWW. WWW.OKCPS.ORG