Data Standards Survey February 2013 Introduction Kevin Sosa, - - PowerPoint PPT Presentation

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Data Standards Survey February 2013 Introduction Kevin Sosa, - - PowerPoint PPT Presentation

Dec 03, 2022 13 likes •345 views

Data Standards Survey February 2013 Introduction Kevin Sosa, Associate Director of IT, Ohio Board of Regents Revathi Kumaraswamy, Business Analyst, Ohio Board of Regents Overview The survey sent out in December 2012 was to gather

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Data Standards Survey

February 2013

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SLIDE 2

Introduction

Kevin Sosa, Associate Director of IT, Ohio Board of Regents Revathi Kumaraswamy, Business Analyst, Ohio Board of Regents

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SLIDE 3

Overview

The survey sent out in December 2012 was to gather information to provide a uniform standard for sending data to all institutions. This will help all USO institutions to receive identical information that is vital for importing into their SIS. The survey ranked elements by:

  • Usage
  • Importance
  • Availability
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SLIDE 4

How can we proceed?

1. Survey results will be discussed with Data Standards Committee 2. Survey results will be converted into requirements 3. Requirements will be sent to Data Standards Committee for approval 4. Requirements will define the code change for ATC Validation service 5. Timeline will be developed and presented to Data Standards Committee and Steering Committee for approval 6. Timeline and requirements will be shared with all USO institutions

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How can you help to achieve this goal?

  • Help us finalize the requirements by coming to an agreement
  • Help us finalize the timeline for rollout of this project (ATC Validation

Service Enhancement)

  • Collaborate with yours peers and explain to them the importance
  • Help your peers make changes to implement requirements, if

needed

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SLIDE 6

Analysis

  • We received response from 31 out of the 36 institutions

The responses from the survey shows:

  • 28% of the survey was in full agreement
  • 28% had some reservations
  • 44% showed strong mixed results
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2 1 1 30 31 32 31 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript

Yes No

AcademicCompletionIndicator XML Hierarchy: Student/AcademicRecord/AcademicAward

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5 3 3 5 27 28 29 26 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript Academ emicCom Complet pletion

  • nDate

ate XML Hierarc archy hy: : Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icAwar ward

Yes No

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2 1 1 30 31 31 31 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript Academ emicAwa wardDa dDate te XML Hiera erarchy hy: Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icAwar ward

Yes No

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8 4 3 4 24 28 29 28 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript Academ emicSumm mmary aryType pe XML Hierar erarchy hy: : Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSum umma mary

Yes No

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1 32 31 32 32 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript CourseSubjec bjectAbbrev breviatio iation n XML Hiera erarchy hy: Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSes ession/ ion/Cours Course

Yes No

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1 32 31 32 32 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript CourseNum Numbe ber XML Hierarc archy hy: : Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSes ession/ ion/Cours Course

Yes No

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1 32 31 32 32 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript CourseTitle itle XML Hierarc archy hy: : Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSes ession/ ion/Cours Course

Yes No

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7 8 6 8 25 23 26 23 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript Origina ginalCou CourseID ID XML Hiera erarchy hy: Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSes ession/ ion/Cours Course

Yes No

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1 32 31 32 32 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript CourseAcade demi micGrade de XML Hierarc archy hy: Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSes ession/ ion/Cours Course

Yes No

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5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript CourseCr Cred editE tEarne ned XML Hierar erarchy hy: : Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSes ession/ ion/Cours Course

Yes No

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4 1 1 28 31 32 30 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript CourseRep Repea eatCod tCode e XML Hierar erarchy hy: : Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSes ession/ ion/Cours Course

Yes No

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1 2 2 2 31 30 30 30 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript CourseCr Cred editUnits tUnits XML Hierarc archy: : Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSes ession/ ion/Cours Course

Yes No

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8 5 4 5 24 27 27 26 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript CourseCr Cred editLe tLevel el XML Hierarc archy hy: : Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSes ession/ ion/Cours Course

Yes No

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3 1 29 31 32 32 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript CourseQua uali lity tyPoin

  • ints

tsEarne ned XML Hierar erarchy hy: : Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSes ession/ ion/Cours Course

Yes No

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9 7 6 6 23 25 24 23 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript Sessio ionDes nDesign gnatorS torSuff uffix ix XML Hiera erarchy hy: Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSes ession/ ion/Acad adem emicSes essionD ionDeta etail

Yes No

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5 3 4 4 27 29 28 28 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript Sessio ionNa nName me XML Hierarc archy hy: : Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSes ession/ ion/Acad adem emicSes essionD ionDeta etail

Yes No

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6 4 4 4 26 27 28 28 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript Sessio ionTy nType pe XML Hierarc archy hy: : Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSes ession/ ion/Acad adem emicSes essionD ionDeta etail

Yes No

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6 5 6 6 26 27 26 26 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript Sessio ionB nBeg eginDa nDate te XML Hiera erarchy hy: Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSes ession/ ion/Acad adem emicSes essionD ionDeta etail

Yes No

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6 5 6 6 26 27 26 26 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript Sessio ionE nEnd ndDate Date XML Hierar erarchy hy: : Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSes ession/ ion/Acad adem emicSes essionD ionDeta etail

Yes No

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7 5 2 3 25 27 29 29 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript Academ emicSumm mmary aryType pe XML Hierar erarchy hy: : Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSes ession/ ion/Acad adem emicSum umma mary

Yes No

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1 1 1 31 31 32 31 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript Credi ditHo tHours ursEarn arned ed XML Hierarc archy: : Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSum umma mary/G /GPA

Yes No

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4 5 4 7 28 27 27 25 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript Credi ditUni tUnit t XML Hierar erarchy hy: : Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSum umma mary/G /GPA

Yes No

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3 2 1 29 30 32 31 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript Grade dePoi

  • intA

ntAverag erage e XML Hierar erarchy hy: : Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSum umma mary/G /GPA

Yes No

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5 1 1 27 31 32 31 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript Total alQua uality ityPoi

  • ints

nts XML Hierar erarchy hy: : Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSum umma mary/G /GPA

Yes No

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2 2 1 30 30 32 31 5 10 15 20 25 30 35 This data element is important for us to receive This data element is stored/available in our SIS This data element can be sent via XML transcript This data element is currently sent via XML transcript Credi ditHo tHours ursforG

  • rGPA XML Hierar

erarchy hy: : Student nt/A /Acad adem emicRec ecord/A

  • rd/Acad

adem emic icSum umma mary/G /GPA

Yes No

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End Goal….

  • All institutions sending transcripts through ATC will need to

implement the requirements

  • ATC Validation Service will reject transcripts that do not meet the

requirements

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Questions & Comments