CSA Prayer BECAUSE OF YOU, YOUR GIFT: Offers hope and Sustains - - PowerPoint PPT Presentation

CSA Prayer

BECAUSE OF YOU, YOUR GIFT:

Offers hope and healing to the poor Sustains Catholic schools and religious education Provides for active and retired priests Supports parish ministries Forms seminarians Strengthens youth and young adults

AGENDA

 CSA 16 – 17 Review  Good Shepherd Society Review  CSA 17 – 18  CSA 3-Year Historical Review  CSA Allocation (Fund Recap)  What’s New  CSA Campaign Overview  Return Procedures

CSA 16 – 17 REVIEW



Recap



Goal $5.5M – 108%



Challenge goal $6M – 99% ($10K away from goal)



Pledged amount - $5.99M



Received amount - $5.6M (estimate through Dec.)



82 parishes surpassed their goal



63 parishes surpassed their challenge goal



Employee participation rate = 55%



Priest participation rate = 53%



YOY Comparisons



3% increase - pledged



8% increase – paid



8% increase – average gift amount



5% decrease- participation rate (trend today – less people are giving more)

GOOD SHEPHERD SOCIETY REVIEW

 Recognizes donors who give $2,500 or more a

year to CSA

 Launched in 16 - 17  318 Members  Average gift is $4,500  24% of the total appeal comes from this group

CSA 17 - 18

 Goal - $5.8M (5% increase)  Challenge Goal - $6.1M (5% increase)  Parish Goals  Not mandatory  No parish rebates  Same as last year. Goals are based on 3-year historical data

provided to you in your folder

 Some parishes received an increase and others a decrease based on

previous years actuals and averages

CSA 3-YEAR HISTORICAL REVIEW

 2014 – 2015  Goal - $4.9M

Average Gift - $254

 Pledged - $5.3M

# Pledging Families – 20,806

 Received - $5.1M  % of Goal – 109%  2015 – 2016  Goal - $5.0M

Average Gift - $261

 Pledged - $5.8M

# of Pledging Families – 22,183

 Received - $5.5M  % of Goal – 116%  2016 – 2017  Goal - $5.5M

Average Gift - $278

 Pledged - $5.9M

# of Pledging Families – 21,228

 Received to date $5.4M  % of Goal – 108%

CSA ALLOCATION/TOTAL = $5.8M

WHAT’S NEW

 In-Pew Pledge Card – similar as last year with new design  Prayer Card  Text to Give – text dollar amount to (512) 829-3826  Video – “new look”  Bishop Letter – Pastors to read letter at Masses on

Awareness & Education Weekend (October 21-22)

 Pastor Follow-up Letter (December)

IN-PEW PLEDGE CARD

 English on one side, Spanish on the other  Matte finish – easier to write on  Split into 3 sections (keep sections 1 & 2 and detach 3)



Section 1 – “Be One in Christ” theme



Section 2 – “Be One in Christ” Prayer and call to action to grow in holiness, prayer and faith



Section 3 – In-Pew pledge card that is detached and put in the envelope

“BE ONE IN CHRIST” PRAYER CARD

 Will be included in the first mailing with the letter from Bishop – bilingual  Last year we gave out the holy water bottles as it related to the theme,

“Living Water.” The CSA Committee decided on a prayer card so we would pray to all “Be One in Christ”

TEXT TO GIVE

 Text to Give – text dollar amount to (512) 829-3826



Our culture has changed – people want an easier way to give



Traditional ways of giving can be a hassle. Allows donors to give immediately without filling out a form



The text# is on the Case Support Brochure & In-Pew Pledge card



Donors can make a one-time or recurring gift



They receive an immediate thank you for the gift

VIDEO

 Videos are trending toward an epic style of imagery that is quick

moving, tells a story and evokes emotion

 Captured footage throughout the diocese to include our diverse

cultures

 Cast Media produced the video – their core competency is Catholic-

based productions

 20% of parishes showed video last year



We have DVD copies available – some churches do not have Wi-Fi access



It is available through Vimeo link for Social Media

LETTERS

 Bishop Letter – Pastors to read letter at Masses on

Awareness & Education Weekend (October 21-22)



Bilingual



Included in your packet



Posted on the website

 Pastor Follow-up “Ask” Letter (December)



New this year but have utilized this process in previous appeals



Increase in pledges



Not mandatory



NEED



Parish stationary



Pastor’s signature



Letter will be sent to your Pastor in October outlining the process

PARISH INCENTIVE PROGRAM

 Launch date – Began with CSA 16 - 17  Ends with parish & donor reception with the Bishops on September 30  Measurements for 17 - 18



Achieve CSA 17 - 18 goal



Achieve CSA 17 - 18 challenge goal



Deanery achieves goal



YOY increase in the number of gifts



A priest from the parish attends a CSA training or the “Priest Luncheon” on October 24



Show the CSA video at the parish



All priests in Deanery make a pledge

 How the program works:



A parish receives one ticket for achieving any of the above measurements



All tickets will be gathered at the reception



The Bishop picks 5 winning tickets



Five parishes will be granted $5,000 for their parish operations



Parish must be present to win



Parishes will receive recognition for achieving their goals

CSA 16 – 17 PARISH INCENTIVE PROGRAM REVIEW

 Tickets Earned – Maximum = 6



5 parishes earned 6 tickets



Dolores



• St. Thomas More



• St. Margaret Mary



Our Lady Of Guadalupe – Taylor



• St. Mary of the Assumption – String Prairie



14 parishes earned 5 tickets



32 parishes earned 4 tickets



28 parishes earned 3 tickets



23 parishes earned 2 tickets



22 parishes earned 1 ticket



1 parish did not receive any tickets

CSA CAMPAIGN OVERVIEW

 Good leadership comes from stewardship (or parish) committee  Strong lay leadership is key to success  Consider dividing duties  Review checklist in resources

CSA CAMPAIGN OVERVIEW

 Materials – all on website



Last Year’s Annual Report



Video (English & Spanish)



Brochure



Bookmark



Bulletin Insert



Bulletin company wrapper/pdf version



In-Pew Envelope with #9 envelope



Poster



Tyvek Envelope and Transmittal Form to send batches

CSA CAMPAIGN OVERVIEW

 Important Dates  Receptions



• Sept. 19 – Chancery (Good Shepherd Society Luncheon with both Bishops)



• Sept. 30 – St. Helen, Georgetown (Parish & Donor Reception with both Bishops)



• Oct. 24 – Pastoral Center (Priest Luncheon)

 Oct. 16 - 20 – Letter and pledge card mailed  Oct. 21- 22 – Awareness and Education Weekend – Read Bishop letter at

all Masses

 Oct. 28 - 29 – Announcement Weekend  Nov. 4 - 5 – Commitment weekend  Nov. 6 (Monday) – Batch CSA envelopes, fill out transmittal form and send

in Return Mailer

 Nov. 11 - 12 – Follow-up weekend  Dec. – Follow-up letter from Pastor to all families who have not made

a gift

 Jan – Follow-up letter from Bishop to all donors who have not made a gift  Feb – Apr – Follow-up phone calls

CSA CAMPAIGN OVERVIEW

 Tips for Success



Be prepared – read the materials



Start early – advance notice



Be positive and enthusiastic



Strive for 100% participation



See support as a sign of stewardship



Encourage pledging

CSA CAMPAIGN OVERVIEW

 Tips for Success



Use all campaign materials



Passionate Homily or pulpit talk



Display parish progress



Offer follow-up opportunities



Stress stewardship



Promote 3 weekends

CSA CAMPAIGN OVERVIEW

 Commitment Weekend

 Distribute cards to every family  Demonstrate how to complete the cards  Review each of the 3 sections of the pledge card  Give families time to complete the cards – silence is your friend  Collect cards separately from regular collection  A gift of prayers or a zero is still a pledge

RETURN PROCEDURES

 Return Procedures



Letter Concepts is our third-party partner located in Connecticut that processes

• ur in-pew pledges



Letter Concepts handles the mailing of our direct pledge cards



Work with over 3,200 parishes nationwide



PCI and SAS-70 Type II compliant



Use a safe lock box method to receive payments



Parishes find the process quick and easy to complete



Have teams that are experienced in our processing methods



They will receive over 10,000 pieces of mail over the first two weeks after commitment weekend

CATHOLIC SERVICES APPEAL



7-Step Easy Process – Complete the Transmittal Form

1)

Count all sealed pledge envelopes and place them in the Return Mailer. DO NOT OPEN THEM!

2)

Count all loose checks and place them in the Return Mailer.

3)

Collect all loose cash and change and put it into one pledge envelope. Write “Anonymous,” your parish name, and parish ID number on the pledge envelope and place it in the Return Mailer. This counts as one (1) pledge envelope in your envelope total.

4)

Total the number of pledge envelopes, the number of loose checks, and the anonymous cash envelope, and write this number on the line “Total # of Envelopes.”

5)

Mail first two batches to the processing center. Send remaining batches to the Stewardship and Development Office. OBTAIN A TRACKING #

6)

Include this completed form in the Return Mailer and mail to: Letter Concepts, Inc. ATTN: Diocese of Austin CSA Processing 33 Massirio Drive Berlin, CT 06037-2322

7)

Keep one copy of this form for your records and return one copy to the Diocese: By Fax: (512) 949-2520, By E-mail: lisa-rosenberger@austindiocese.org or By Mail: 6225 Highway 290 East, Austin, TX 78723

CATHOLIC SERVICES APPEAL

Catholic Services Appeal Transmittal Form

Parish Name Contact Name Parish City Contact Phone # Parish ID # Contact E-mail

Tracking # # Pledge Envelopes =

# of Loose Checks =

# of Anonymous Cash = Total # of Envelopes Sent By Date Sent

Completed Transmittal Form Example

CATHOLIC SERVICES APPEAL

 Return Procedures – Tips



Review the Return Procedures in your folder. Follow the step-by-step instructions.



Do NOT open pledge envelopes as Letter Concepts uses lockbox technology. They need to be positive that the pledge envelope contains exactly what the donor put in it. When the envelope reaches them already opened, they can no longer make that guarantee.



Send completed batches to the Processing Center immediately. If you want to write a check for the anonymous cash, do not delay your

• envelope. You can send the check in the envelope the following week.



Send your first two batches to Letter Concepts in the Tyvek envelope. Send remaining pledges to the Stewardship & Development office.



OBTAIN A TRACKING # OBTAIN A TRACKING # OBTAIN A TRACKING #

CATHOLIC SERVICES APPEAL

www.austindiocese.org/csa

SPECIAL THANKS TO THE CSA COMMITTEE

Samantha Delfin – St. John Neumann Youth Ministry Margaret Kappel – Diocese of Austin, Stewardship & Development Jennifer Kodysz – Diocese of Austin, Youth, Young Adult and Campus Ministry Phi Le – Diocese of Austin, Multicultural Catechesis, Religious Education Sheryl McMillan – St. Vincent de Paul Donor Charlene O’Connell – Diocese of Austin, Pastoral Plan Gustavo Rodriguez – Diocese of Austin, Hispanic Catechesis, Religious Education and Formation Ione Voor – Diocese of Austin, Finance