Continuity of Education Work Group Recommendations June 24, 2020 1 - - PowerPoint PPT Presentation

Continuity of Education Work Group Recommendations

June 24, 2020

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Work Group Members

• Dr. Vedaraman Sriraman, Chair and Associate Vice President for Academic Affairs
• Dr. Gene Bourgeois, Ex-officio and Provost and Vice President for Academic Affairs
• Dr. Margarita Arellano, Associate Vice President and Dean of Students
• Dr. Jenn Beck, Director, Department of Retention Management and Planning
• Mr. Herb Jones, Associate Director, Department of Housing and Residential Life
• Dr. Lynn Ledbetter, Professor, School of Music, and Vice-Chair, Faculty Senate
• Dr. Michael O’Malley, Dean, College of Education
• Ms. Sandy Pantlik, Assistant Vice President, University Advancement
• Mr. Ken Pierce, Vice President, Information Technology
• Mr. Gary Ray, Associate Vice President, Enrollment Management and Marketing
• Dr. Chad Smith, Chair, Department of Sociology
• Mr. Gavin Steiger, Director, Office of Disability Services
• Mr. Jeremy Stolfa, Associate Athletics Director-Facilities and Operations, Department of Athletics
• Dr. Debbie Thorne, Associate Provost, Academic Affairs

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Scenario 1

Classroom density management

• To maintain appropriate social distancing, classrooms will be filled at

50 percent of the room’s rated maximum occupancy for face-to-face classes for summer II and fall 2020.

• Large classes may consider scheduling lectures/faculty presentations
• nline and having students meet in smaller groups, at times, with the

instructor, instructional assistants, or peers.

• Consider expanding the teaching day, use non-prime class hours or
• nline sessions when adding new fall sections.
• Students should be seated in the classroom with spacing between

them.

3

Classroom density management (cont’d)

• Assigned seats should be used in all classroom learning spaces to

benefit contact tracing should a positive COVID-19 case emerge. Faculty should maintain an accurate seating chart in order to facilitate contact tracing, if needed.

• Final exams given in-person may be implemented within the 2.5 hour

time block per classroom by offering a one-hour exam for 50 percent

• f the class, then a one hour exam for the other 50 percent of the class

with a 30 minute break in between groups.

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Delivery modality

• For face-to-face class sections with enrolled students totaling more

than 50 percent of available seats, faculty have flexibility in developing course design and implementing synchronous and asynchronous activities to meet learning outcomes and student expectations for face-to-face instruction and engagement with faculty.

• To achieve the 50 percent density threshold, classes may need to meet

in groups. For example, students are divided into an A/B model in which one-half of the students are in the classroom and the other half could be in modalities such as, but not limited to: 1) hybrid, 2) flipped classroom, or 3) modified tutorial. The next class meeting would then switch the groups.

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Delivery modality (cont’d)

• Other options for engaging the 50 percent not present in the class may be

implemented in consultation with the chair/school director and dean.

• Workshops, consultations, and training sessions will be available to support

faculty innovation efforts.

• Faculty should have class materials available in Canvas in order to facilitate

the hybrid A/B model or switch to fully remote instruction should that become necessary.

• Through the use of Canvas or other appropriate means, instructors should be

prepared to work with students who must self-quarantine, or are certified as vulnerable populations who should not come to class, etc.

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Delivery modality (cont’d)

• Classrooms will be equipped with cameras and microphones so faculty can

facilitate synchronous Zoom attendance by half the class in settings using the A/B model. A list of classrooms so equipped may be found at: https://itac.txstate.edu/support/academic-classrooms/webcams.

• Office hours may be held virtually or electronically (Zoom, Teams, phone).
• University recommended spaces such as the LBJSC ballrooms are available

for students who need to use Zoom or engage in online instruction on campus.

• Students should be advised to bring their laptops, as with social distancing

there may be limitations in computer labs from a capacity standpoint.

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Delivery modality (cont’d)

• All courses should meet learning outcomes, and courses designated as

face-to-face should incorporate/emphasize instruction and student engagement with faculty in face-to-face formats.

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Physical distancing

• Physical distancing of at least six feet should be maintained, where
• feasible. This generally applies outside of the traditional classroom as

the 50 percent density guidelines will be used inside the classroom.

• Programs should develop and share with faculty their standard
• perating procedures for small group learning activities and

discussions.

• Faculty to dismiss the class one row at a time starting with the row

closest to the door to avoid crowding/jostling.

• If a classroom has two doors, establish one as the entrance only and
• ne as the exit only.

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Physical distancing (cont’d)

• Implement a highly visible “walk to the right” campaign in building

hallways, quad, and other high traffic areas. On the quad, mark two walking lanes (one for each direction).

• Begin and end class on time to maximize time between occupied class

space.

• Encourage students to leave the building rather than congregate/wait

inside the building.

• Restrict the use of elevators to faculty, staff, and students who need

them for accessibility reasons.

10

Health practices

• Cloth face coverings will be required for all students indoors, such as in

instructional settings, in-person meetings, shared office spaces, etc.

• Cloth face coverings must be worn by faculty and teaching assistants in
• classrooms. Cloth face coverings must be worn by faculty and teaching

assistants also in laboratory or clinical settings where close contact is required, unless a mask with higher protective properties is required.

• Individuals at high risk for complications from COVID-19, as defined by

the CDC, will have the opportunity to request additional modifications. Faculty members with questions about circumstances or conditions not defined by CDC may consult with their department chairs/school directors about safeguards and options for alternative arrangements.

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Health practices (cont’d)

• Physical barriers, such as plexiglass sneeze guards, will be placed in areas

where there are significant face-to-face interactions.

• Proper hand hygiene, including frequent hand washing and carrying of

personal hand sanitizer bottles, will be practiced.

• Proper cough/sneeze etiquette will be promoted.
• Indoor ventilation will be evaluated and optimized when possible.
• Cleaning and disinfecting will be conducted on a regular basis.
• All faculty and staff must conduct a self-assessment for symptoms of

COVID-19 before the start of their workday.

• Implement Bobcat Pledge for students, faculty, and staff returning to face-

to-face operations.

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Faculty preparation

• All faculty should complete online teaching certification or self-

certification.

• All courses should establish contingency plans for a swift and efficient

transition to remote instruction should scenarios 2 or 3 unfold.

• Departments/Schools are responsible for ensuring continuity of instruction

when instructors of record can no longer assume the regular load.

• Emerging research indicates some populations are more likely to be

negatively affected by COVID-19 and its health and social consequences. Unit leadership should be knowledgeable and sensitive to recognizing and addressing the potential for these differential impacts on individuals and groups.

13

Syllabi information

• Required syllabus statement should address the mode of class delivery.
• State how office hours will be handled for student appointments.
• Statement on cloth face covering requirement and violation procedures.
• General information on how disruptions to routine instruction will be

handled (such as when scenarios 2 or 3 should occasion).

• Inclusion of a pandemic disruption tolerant attendance policy.
• Specification of appropriate assessment and testing that will ensure

academic integrity.

• Notification of positive COVID-19 tests/illnesses to the university reporting

system tool.

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Instruction in non-classroom learning spaces and performing arts instruction

• Internships/Cooperative education/Field trips
• Laboratory work
• Clinical practice
• Performing arts instruction

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Academic events

• Internal attendees only
• Pre-registration for participants of events should be required and

attendance should be taken for participants to help with contact tracing.

• Event participation should be restricted to the maximum cap prescribed

by the university and not to exceed 50 percent of the room’s rated maximum occupancy where the event is being held, whichever is lower.

• Physical distancing should be maintained as much as possible and cloth

face coverings should be worn when physical distancing cannot be

• maintained. Event management should monitor participation to ensure

compliance.

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• If event attendance can negatively impact student credit or grades,

faculty are encouraged to consider the number and availability of required events as well as alternative options that should be considered for students who have received modifications for being in high health- risk categories related to COVID-19 according to university policy.

• Colleges should be encouraged to rethink events with multiple delivery

methods, keeping in mind if all events go to online delivery, the student experience could be diminished.

• Event organizers should submit their plan to the appropriate Dean’s
• ffice for approval for all academic events to outline safety and wellness

precautions in place.

Academic events (cont’d)

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Academic events (cont’d)

• External attendees
• In-person events should be limited to only those that are absolutely

necessary and critical to the mission of the university.

• Pre-registration for participants of events should be required and

attendance should be taken for participants to help with contact tracing.

• Event participation should be restricted to the maximum cap prescribed

by the university and not to exceed 50 percent of the room’s rated maximum occupancy where the event is being held, whichever is lower.

• Event organizers should submit their plan to the appropriate Dean’s
• ffice for approval of all academic events to outline safety and wellness

precautions in place.

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Scenario 2

• Face-to-face classes should transition to remote delivery.
• Unless quarantined, students participating in internships/cooperative

education/field trips will follow regulations and guidance from public health officials, the state government, and the operating policy of the hosting site/institution.

• Unless quarantined, students participating in student teaching will

follow the rules/procedures of the school district, the Office of Educator Preparation, and the Texas Education Agency.

• Laboratory work, clinical practice, and performing arts instruction will

be conducted remotely.

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Scenario 2 (cont’d)

Academic events

• Internal attendees only
• All academic events are cancelled or conducted via Zoom.
• External attendees
• All academic events are cancelled or conducted via Zoom.

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Scenario 3

All recommendations that were especially called out for Scenario 2 apply in Scenario 3. Additional recommendations follow:

• 100 percent remote delivery for all classes.

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Questions?

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