Construction and Building Supplier Engagement Day Building better - - PowerPoint PPT Presentation

Construction and Building Supplier Engagement Day

Building better communities and relationships.

Objective

• Engage with the Supply Base
• Provide an overview of plans for

capital works for next 3-5 years

• Allow Suppliers to help inform

tendering process going forward

• Help improve quality and quantity
• f tender submissions going

forward

Background

Historical Spend

2012/13 2013/14 2014/15

Annual Spend

£73,000,000 £38,000,000 £22,000,000

Number of Suppliers

785 504 497

Highest

£25,000,000 £8,000,000 £2,500,000

Lowest

£75 £8 £5

• No. suppliers who

represent 80% of spend

13 16 32

Recent Experiences

• Limited tenders returned
• Responses are not always

comprehensive and complete

• Documentation provided is not in

the form requested

• There is an assumption of previous

knowledge or reputation

Background

Why we want to engage with you?

Background

Why we want to engage with you?

• Your Feedback
• Your Expertise
• Your Experience
• Your Support

FEEDBACK

Session One

Future requirements for:

• New Build Schools
• School extension/refurbishment projects
• Social housing building programme
• Regeneration projects
• The Museum of Paisley
• Heritage Projects
• Leisure and community projects

EDUCATION AND LEISURE DEVELOPMENTS

Frank Farrell

“This impressive building has already lifted the morale of staff, the pupils love it and the community are regular users of the tremendous sports facilities now available to them.”

Michael Dewar – Head Teacher

Park Mains High School voted 19th best campus in the world

Education

• School Estate £28m
• New Build (2015-2018) £20M
• Refurbishment
• Roofing (2016-2017) £1M
• Rewire (2016-2017) £2M
• Boiler Replacements (2016-2017)

£0.50M

• Extensions/Alterations
• Early Years (2016-??) £0.50M
• Statutory Upgrades (ongoing) up to

£1.50M

Leisure

Council Wide Pitch Strategy £4M

• 3G Pitch Installation (2016-2017)
• Upgrading of Existing Grass Pitches (2016-2018)
• Refurbishment of Existing Pavilions (2016)

Housing

Upgrading of Housing Estate (2016-2018) £4m

• Major elements include:
• Roofing £1m
• Fabric Improvements £1m
• Door Replacements £2m

New Technology

BIM (Revit)

• St Fergus
• Bargarran/St John Bosco Shared Campus

SOCIAL HOUSING DEVELOPMENTS

Martin MacRury

Social Housing Building Programme 2016 - 2020

• Johnstone Castle, Johnstone - 100 Units
• Dargavel Village, Bishopton – 100 Units
• Seedhill Road, Paisley – 47 Units

Social Housing Building Programme 2016 - 2020

Johnstone Castle, Johnstone - 100 Units

• Regeneration project
• Demolition of 48 tenements (288 properties)
• Phased development
• Mix of two storey houses (60) and flats (40)
• Contract value £10m
• Anticipated tender issue Summer 2016

Social Housing Building Programme 2016 - 2020

Social Housing Building Programme 2016 - 2020

Dargavel Village, Bishopton - 100 Units

• Part of the former BAE Systems site
• Two serviced plots within village centre
• Mix of two storey houses (60) and flats (40)
• Contract value £10m
• Anticipated tender issue Autumn 2016

Social Housing Building Programme 2016 - 2020

Social Housing Building Programme 2016 - 2020

Seedhill Road, Paisley - 47 Units

• Partnership project with Williamsburgh HA
• Single site (adjacent to Hawkhead Station)
• Delayed due to Scottish Water infrastructure

works

• Mix of two storey houses (23) & four storey flats

(24)

• Contract Value £5m
• Anticipated Tender Issue Summer 2017

Social Housing Building Programme 2016 - 2020

HERITAGE AND REGENERATION

Stuart McMillan

Refurbishment and extension of Paisley Museum

• £56 million investment (£38.5

million construction)

• Repair, restoration and

refurbishment of existing

• Demolition and new build extension
• Funding packages being built

Paisley Museum

• Specialist fit
• ut
• Environmental

conditions

• Exhibition cases

...

• Digital/audio-

visual etc

Physical regeneration programmes

• Townscape heritage and

conservation area regeneration

• Building repair grants – conservation

standard

• Public realm
• £4.1 million
• Retail grant programme
• Shop front improvement grants
• £250,000 per annum

Townscape heritage and conservation area regeneration

Traditional skills

• For Heritage Lottery and Historic

Environment Scotland funded projects

• Conservation accredited architect
• Traditional materials and skills
• Support for skills development

What is UK City of Culture?

A regeneration tool that uses culture and the showcase of a place to drive

• utcomes
• Economic and visitor economy
• Place aspirations and reputation
• Social improvements e.g. health and wellbeing
• Physical transformation e.g. town centre

Competitive process

• Register by February 2017
• Initial bid by April 2017
• Short listing
• Judges visits May – September 2017
• Final bid submitted by September 2017
• Announcement of UK City of Culture 2021 – in

Hull, Nov 2017

Potential projects

• Venue enhancement/extension

maybe new build

• Public space infrastructure –

digital, power

• Staging, lighting, sound,
• Visitor infrastructure, signage ...

Timeline summary

2015 2016 2017 2018 2019 2020 2021 2022 2023

2021 Decant, prep & demo Construction & fit out

Phased

• pening

Museum closes Townscape heritage scheme C of C 2021 Bid C of C 2021 build up

Session Two

Tendering and Contracting:

• Our Tender process
• Current/Up coming Tenders
• Proposed Framework

PROCUREMENT PROCESSES

David Taggart

Works Procurement

Threshold Method of Delivery

Below £9,999.99 3 Quotes £10K - £49,999.99 6 Quotes, ITQ Document £50 - £172,514 Tendered on PCS-T Works between £172,514 & £4,322,012 Tendered on PCS-T Above EU Threshold Tender on PCS-T, OJEU Award under an existing framework agreement ITT under Framework

CURRENT/UP COMING TENDERS

David Taggart

Next Tranche of Tender Activity

We will be tendering for over £40m

• f works over the next six to twelve

months

Education

Bargarran/St John Bosco Primary School

• Located in Erskine
• New Build School on shared Campus
• Contract Value £10m
• Form of Contract SBCC with quants
• PQQ/Tenders will be issued March 16
• Start on site Jan 17 (12 Months)

Education

St Pauls/Foxlea Primary School

• Located in Paisley
• New Build School on shared Campus
• Contract Value £5m
• Form of Contract SBCC/NEC
• Design and Build (technical design)
• PQQ/Tenders will be issued March 16
• Start on site Jan 17 (12 Months)

Education

Other works

• Enabling works for new build Schools
• Service Diversions
• Playground improvements
• Re-roofing and rewiring programme

for exiting estate

• Pre-5 education adaptations and

refurbishment

Social Housing

Johnstone Castle

• Located in Johnstone
• 100 New Build units
• Currently being designed
• Contract Value £10m
• Form of Contract SBCC/NEC
• Tenders will be issued May June 16
• Start on site late 2016 early 2017

Social Housing

Dargaval Village

• Located in Bishopton
• 100 New Build units
• Currently being designed
• Contract Value £10m
• Form of Contract SBCC/NEC
• Tenders will be issued May June 16
• Start on site late 2016 early 2017

Leisure

Delivery of Council Pitch Strategy

• Installation of New 3G Pitches
• Grass pitch improvements
• Refurbishment of pavilions
• Programme budget £4m
• Form of Contract SBCC
• Work phased over period of time
• First Tenders due out March/April 17

Museum Project

Major Piece of work to support 2021 bid

• Creation of New Museum Store in

Paisley High Street (out to tender)

• Extension Refurbishment of Museum
• New Build
• Refurb
• Fit Out
• Specialist Fit Out
• Enabling works for Museum Project

Other works

In addition to the major projects

• utlined there will continue to be other

projects that will be delivered by the Category Team All these requirements over £10k will be procured in accordance with the Process detailed. Ensure you are registered on PCS

PROPOSED FRAMEWORK

David Taggart

Building and Construction Spend

• Renfrewshire Council currently spend total of approx

£210m per annum on Non Pay Expenditure for Goods Services and Works.

• Annual Spend on Works (Construction and Building)

is £75m to £25m in last three years.

• In 2014/15 this was split as follows;
• Construction £11m
• Building £4.5m
• Refurbishment £4.1m
• Open Spaces £2m
• Materials £4m

Proposed Frameworks

Proposed Frameworks

Form of Contract

• NEC3 Framework Agreement
• Specific Contracts under Framework to

be concluded on any NEC3 suite of contracts to suit need of the requirement.

Proposed Frameworks

Pricing flexibility

• Any payment type is acceptable: e.g.

lump sums, open book, BOQs, Schedule

• f Rates;
• Specific Contacts will have own pricing

defined

• Tender for framework will include

sample projects to allow evaluation in terms of MEAT

53

Route to Market

• The Requirement will be advertised in the Official

Journal of the European Union through the Public Contracts Scotland website.

• Proposed use of Restricted procedure – this allow

us to limit the number of tenders that will need to be evaluated.

• Supplier Engagement will take place
• Pre-Qualification Questionnaires will be issued to

all suppliers that express an interest to assess their capability.

• An invitation to Tender will be issued to those

suppliers who meet the minimum requirements and score highest in the PQQ.

54

Implementation/Method of Call off

• Mini-comp
• Award Criteria will be flexible in terms of

weighting between Price and Technical responses.

• Straight call off
• Assessments of need from Framework

Agreement documentation for low value lots

• Emergencies
• Pricing
• Pricing in FA tender will be benchmarked

COMMUNITY BENEFITS

David Taggart

The Public Sector in Scotland spend over £9bn a year on the provision of goods, services and works. Within Renfrewshire this figure is over £210m which gives us all substantial scope to deliver positive change to the communities we live and operate in, through the spending of public money.

Environmental 3 Pillars of sustainable Procurement Social Economic

COMMUNITY BENEFITS

“The first question that we should ask when developing any contract specification should be: Can we include a community benefit clause?”

John Swinney, Cabinet Secretary for Finance and Sustainable Growth, March 2010

Within a challenging financial environment Public Authorities are being asked to transform services, purchase more sustainability, and commission in a way that delivers more for less.

What are Community Benefits? Within Procurement: “Community benefit clauses provide a means of achieving sustainability in public contracts. They can include targeted recruitment and training, small business and social enterprise development and community engagement.” The Challenge: To shift the debate from how best to manage and control costs, to how best to maximise social value from within existing resources.

What we look for

What we look for

Support Agencies

Organisation Web Telephone Invest in Renfrewshire http://www.investinrenfrewshire.com/ 0300 3001180 Ready for Business http://readyforbusiness.org/ 0141 425 2914 Engage Renfrewshire http://engagerenfrewshire.com/ 0141 887 7707 Skills Development Scotland http://www.skillsdevelopmentscotland.co.u k/ 0800 7836000

Help is available

In Summary

• Community Benefits can

–Delivers social aspects (supported Business) –Stimulates Economy (local) –Provide sustainable development –Raise suppliers profile in the local community

• Community Benefits will contribute to achieving

better outcomes for the diverse communities of Renfrewshire.

• Community Benefits will increase suppliers capability
• Best practice can be shared

Objective

• Engage with the Supply Base
• Provide an over overview of plans

for capital works relating to building

• Allow Suppliers to help inform

tendering process going forward

• Help improve quality and quantity
• f tender submissions going

forward

And finally....