Commonwealth Utility Benchmarking Initiative DGS, PSFEI, GreenGov
Executive Order 2019-01 - GreenGov • Executive Order 2019-01 establishes the goal to strive to achieve a 26% reduction of net greenhouse gas emissions statewide by 2025 , and an 80% reduction of net greenhouse gas emissions by 2050 (from 2005 levels). • Collectively reduce overall agency consumption by 3% per year, and 21 percent by 2025 from 2017 levels.
DGS Procurement Instrumental in delivering a software program for the comprehensive management of utilities based on the following needs: • Management & processing of utility bills 9000+ electricity accounts • 1400+ natural gas accounts • • Historic utility consumption information for accurate procurements • Management of facilities through energy spend • Utility tracking for benchmarking and saving opportunities Special thanks to: Greg Knerr, CPPO, Commodity Manager, DGS Vic Restango, Associate Commodity Manager, DGS
Penn State Facility Engineering Institute The Penn State Facilities Engineering Institute (PSFEI) has been contracted to assist with the setup and implementation of the EnergyCAP System PSFEI provides valuable facility services to State Agencies with attention to engineering and project review, energy management, energy markets, training and training support among other services
Why EnergyCAP? • As a top utility management service provider in the U.S., named “ENERGY STAR Partner of the Year” • Captures utility bills for the Commonwealth using Electronic Data Interchange (EDI) standard • Offers Bill CAPture , a process to take other utility bill formats (including paper) and import them into EnergyCAP
Why EnergyCAP? EnergyCAP can aggregate all utility bill information for benchmarking of energy use and dollars spent across the portfolio Annual energy commodity performance by rolling year: “You can’t manage what you don’t measure”
Why EnergyCAP? With COPA and agency-specific standard reports in development, EnergyCAP has the ability to represent information to meet each agency’s specific data needs reports.energycap.com
Why EnergyCAP? Data-driven solution to overcome barriers for the benchmarking and analysis of energy use within facilities • Centralized payment disconnects bills from operations making month-to-month or year-to-year comparisons difficult • Facility and fiscal managers are disengaged from utility payments : • Facility managers are unclear on the energy and cost impacts of building performance upgrades • Fiscal managers are unclear on opportunities to lower costs in buildings and operations • In some cases, utility bills are being paid on-time but without understanding what the utility is metering
EnergyCAP Capabilities – Utility Bill Accounting • Automated Bill Entry • Bill CAPture • Bill Audits • • Internal Use & Cost Allocations Analytics • • Chargebacks and Rebills Data Export
EnergyCAP Capabilities – Energy Management • Weather Normalization • Energy Use Intensity (EUI) • Benchmarking • Customizable Dashboards • Carbon Footprint • Performance Versus Targets • Identification of Problems • ENERGY STAR Interface
EnergyCAP Capabilities - Comparisons Fiscal managers can analyze utility costs month-to-month and year-to-year to identify anomalies or opportunities for projects
EnergyCAP Capabilities – Building Performance Facility managers are able to use tracked and historic building performance to make project decisions DMVA energy cost per building dashboard below:
GreenGov Utility Opportunities • Annual Report • Report on agencies - 3% reduction progress year over year “Transparency and • FY ‘17 - ’18 to FY ‘18 - 19, and so on… Accountability to • Tracking additional parameters year the Executive over year: Order” • Work toward carbon footprint accounting • Highlight and promote verifiable energy savings and future saving opportunities • Over time, track utility usage in Commonwealth leases
Agency Participation - Reasons • Utility benchmarking yields REAL savings! • Identification of billing & usage anomalies • Planning of energy savings projects • DGS cannot do this without you • Each agency needs to develop EnergyCAP “Super Users” who will learn how to analyze utility data providing the best opportunity for energy reductions • GreenGov EnergyCAP Stakeholder Group for 2020 where we can continue developing “Super Users” based on training and education needs – next meeting tentatively planned for early April • EnergyCAP Conference Participation – April 28-30, 2020, State College • Conference registration open now - $689/person • EnergyCAP certification exam - $149/person
EnergyCAP, IBM TRIRIGA, ENERGY STAR • EnergyCAP & TRIRIGA compliment each other , sharing data for: • Utility tracking + facility asset management • TRIRIGA Opportunities • Space management - consolidate and/or maximize space use in facilities • Facilities planning - tools to enable decision making for real estate and/or lease acquisitions and terminations • ENERGY STAR – Future opportunity to move forward toward a national energy efficient standard
EnergyCAP Accomplishments • Working together , the EnergyCAP team within agencies, DGS & PSFEI has: • Assigned 10k+ electricity meters within agency building data “Over 250,000 • Entered 250k+ utility invoices over Utility Bill Invoices 24 months Entered!” • PSFEI is working on using the data in the first EnergyCAP-based Annual Report • PSFEI is a continuing agency resource that is committed to provide support into the future
EnergyCAP Demo & Agency Questions System User Dashboards • Building Energy Summary “Comprehensive • Building Operations Utility, Meter, Usage • Energy Management and Cost Details at • Utility Bill Accounting Your Fingertips” DEMO: Kurt Homan P.E., CEM, Assistant Director, PSFEI
EnergyCAP Sign-in https://my.energycap.com User ID Password Datasource
Agency Remaining Needs Data Integrity and Entry • Input of building square footage “Program Success (also a TRIRIGA need) Through Partnership • Verification of Org structure – and Commitment” facility locations, buildings, meters & bills • Utility meter identification, assignments & naming structure
Next Steps – Agency Contacts Agencies to identify prime users and contacts for EnergyCAP • Include both facilities and fiscal staff “Agency “Super Users” Provide the Best • Contacts participate in GreenGov Opportunity for Energy stakeholder groups , recommend attending EnergyCAP conference in Reductions” 2020 • Contacts empowered to discuss agency needs and make recommendations for better EnergyCAP user experience and program success
Next Steps – Additional Tracking Utility Tracking Phase 2 • What other utilities can we track and benchmark in the future? Water • Propane • Fuel Oil • Waste • Solar Power •
EnergyCAP Resources RA-GSENERGYCAP@pa.gov Gwendy J Bilger |Energy Data Analyst 3 Penn State Facilities Engineering Institute 135 East Nittany Avenue, Suite 414 | State College, PA 16801 Phone: 814-867-4413 | Cell: 717-994-0742 Fax: 814-863-7835 gjb132@psu.edu
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