Commissioner Orientation TJPDC Commission Meeting February 1, 2018 - - PowerPoint PPT Presentation
Commissioner Orientation TJPDC Commission Meeting February 1, 2018 Thomas Jefferson Planning District Commission Mission The Thomas Jefferson Planning District Commission serves our local governments by providing regional vision,
Regional Vision Collaborative Leadership Professional Service
The TJPDC is directed by a twelve-member board, consisting of two representatives appointed by each local governing board.
City of Charlottesville Albemarle County Fluvanna County Greene County Louisa County Nelson County
Meet the 1st Thursday at 7:00 pm of every month except July and January. Annual meeting and election of officers every June
Member local government appropriations Annual state appropriations through DHCD Program funding grants from federal & state
Contracts for services Private grants and foundations
Planning District Commissions were established
TJPDC was formally created in 1972. There are 21 PDCs and Regional Commissions in
Commissions are made up of elected officials
Geographic regions established by the state Membership must be at least 51% elected Towns may be members upon request Universities may be members with legislative
Must adopt a strategic plan Must submit annual updates of plan Review state and federal funding requests in
Latest version – 2003 Updated 2017 Establishes the name Members Meeting dates & special meetings Quorum is at least 7 commissioners Equal votes Officers of chair
Chair and vice can not be from same local
May have Standing & Special Committees
April nominating committee for officers Officers elected at annual meeting in June Executive Director is appointed to manage day to
Fiscal Year is July 1 to June 30 Annual budget approved at or before the May
All localities must be present to consider a per
2/3 vote is required to amend the by-laws
Additional information
List of relevant web sites listed in your orientation packet
The Virginia Association of Planning District Commissions
(VAPDC) is an organization comprised of the 21 Planning District Commissions/Regional Councils in Virginia. VAPDC works to bring diverse resources together at the regional level in partnership with local, state, and federal entities to strengthen regions and the Commonwealth.
The purpose of the Association is to promote coordination and
cooperation among the Commonwealth's Planning District Commissions/Regional Councils to heighten their effectiveness and efficiency; provide mutual assistance and the exchange of ideas; and otherwise promote understanding for how PDCs/RCs can help save their regions and the Commonwealth time and money.
VAPDC’s activities include: Two annual conferences (Winter and
Summer); an annual meeting with State Agency heads; the formal and informal exchange of ideas and best practices; relationship building and interaction amongst the individual PDCs/RCs and various state agencies; PDC/RC staff training opportunities; and much more.
Members
City of Charlottesville
Louisa County
* Mike Signer Tommy Barlow Genevieve Keller, TJPDC Chair * Toni Williams
Albemarle County
Nelson County
Rick Randolph, TJPDC Vice-Chair * Ernie Reed * Vacant * Jesse Rutherford
Fluvanna County
* New Commissioners
Tony O’Brien Keith Smith, TJPDC Treasurer
Greene County
Dale Herring Andrea Wilkinson, Past Chair
Commission Duties
Support the work of the TJPDC and provide
Attend meetings 3 consecutive absences must notify local
Read materials Review, participate and approve budget and
Relay information to governments and
Staff
Name Title David Blount Legislative Liaison Chip Boyles Executive Director Billie Campbell Senior Program Manager, Community and Housing Development Will Cockrell Director of Planning, Urban and Community Planning Faruk Hesenjan Planner Wood Hudson Planning Manager, Transportation Nick Morrison Planner Sara Pennington Program Manager, RideShare Don Reed Finance Director Gretchen Thomas Administrative Assistant Kristian Zimmerman Planner
Meeting Schedules
In your binder is a list of regional Council,
The CY2018 TJPDC schedule is included in your
Meet monthly except for January and July. Try to visit 2 to 3 member localities per year Annual meeting is June with election of officers
Strategic Plan
2015-2018 Strategic Plan Adopted in May, 2015 2019-2021 Established organizational actions to accomplish
Building relationships with all members and
Building the financial capacity of the organization
Staff provides the Commission a monthly project update of active and future projects with staff contact and current status This spreadsheet is updated at monthly staff meetings
Programs & Functional Areas
Community Planning Mapping Services Environmental Planning Housing & Human Services Legislative Transportation
Transportation Planning Land Use Planning Grant writing and management Environmental Planning Technical Assistance Legislative Liaison Housing Program Leadership Facilitation
Legislative Liaison
Directly funded service of the TJPDC Annual list of regional and local legislative
Annual Legislative Forum held to interact with
Members receive periodic email updates during
JAUNT C-A MPO Thomas Jefferson Housing Improvement Corp
TJPDC Corporation HOME Consortium Coalition for the Homeless Central Virginia Partnership for Economic
JABA
Financials Total Revenues
When not considering grants that “pass-through”
Total FY16 revenues were $1,012,363 without
Again, without “pass-throughs” Transportation
Pass-through funds do not financially benefit the
Financials Annual Budget
In February the staff submits an amended current
In October
Financials Annual Budget Process
Executive Committee gives direction to the staff
This begins in January/February of each year for
This process begins in August for the November
Financials Annual Budget
In each budget, it is usually shown the past year’s
FY 16 Operating budget estimated a net gain of
FY 16 Actual budget produced a net gain of
Future Year projected budgets are always
Financials Review Process
Staff meets quarterly with the Finance Committee
Financial Dashboard of established goals compared
to financial activities
Profit & Loss Statement Balance Sheet Grants/Contracts Revenue as Accrued
Compares contracted revenues to average monthly expenses
Monthly statements are provided to the
Quarterly reviews are provided for detailed
Financials 7 Year Net Quick Assets
TJPDC experiences fluctuating net revenues (losses)
based upon amount of funded programs
Usually ranges from a loss of $25,000 to gains of
$60,000
FY13 & FY14 saw net losses in excess of $100,000
each year mostly due to one project and staff hires
FY15 reversed with a net gain of $49,034 and a net
gain in FY16 of $80,287and $84,196 in FY17
Net Assets fluctuate from $350,000 to $680,000 Goal is to keep over $500,000 Net Quick Assets
Financials Annual Audit
TJPDC completes an outside audit every year Performed by Robinson Farmer Cox We provide copies to all funding agencies Copies of audit posted on web site and in agenda
FY17 AGAIN received an Unmodified (Very