COM OMPTROLLER PTROLLER CON ONNE NECT CT TO SUBMIT AN AFR P R - PowerPoint PPT Presentation

HOW TO USE COM OMPTROLLER PTROLLER CON ONNE NECT CT TO SUBMIT AN AFR P R ES E N T E D BY: O F F I C E O F T H E CO M P T RO L L E R LO C A L G OV E R N M E N T D I V I S I O N

COMPTROLLER CONNECT - INT INTROD ODUCTI UCTION ON Toll-Free Local Government Assistance Hotline (877) 304-3899 www.illinoiscomptroller.gov 1

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Not ote: : Once e the original ginal passwor ord given en to to you u by the Local al Gover ernm nmen ent Divis vision ion is entered, red, you will l be immedia diately ely required uired to to chang nge e it. Pleas ase e make e it somethi thing g you u will remem ember er or write e it dow own since e it will l be good until il the next years passwords ds are mailed ed out in June e or July. . 10

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FEI EIN N que uesti tion on will displa lay y what at was sub ubmit mitted ed from om previous vious FY 2015. 5. 15

Not ote: e: You will not ot be able e to proceed ceed beyond nd this s page without out an email address. ss. The e same e e-mai ail address ss may be used d for all conta tacts cts AL ALL L the fields in the Contact Information section for each contact type are at the top of the screen. Please se make e sur ure inform ormati tion on is correct rrect for all con onta tacts cts and the e best st wor orkin king phon one e num umbe ber. 16

If this is incorrect correct or has changed nged, , please se up upload ad or email ail a copy y of the e ordina dinanc nce and board d minu nutes approving ving the e change. nge. 17

NEW EW MEN ENU FORMAT T Navigation menus are now at the top of each screen and will build as you complete each step. 18

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EAV = Equ qual alized zed Asses essed sed Valu luat ation on of all l proper erty ty with th your r gover ernm nments ents juri risdicti ction. on. You can also so call ll your r County nty Clerk or Assessor’s office. 21

• Do not ot list the Primar ary y Government rnment or Funds s here! ! Thes ese e approp opria riatio ions are inp nput ut on Step 6 • Do not ot enter er funds s such as Join int t Bridg dge, e, Perm erman anent t Road ad, , Town n Fund nd, , Equ quipm ipmen ent, , Water er & Sewer er, , Gener eral al Assistance, istance, et etc. These ese funds s shoul uld be inclu luded ded in Step ep 8. 23 22

What t is th s the e differen erence ce bet etwee een n a F FUND UND and a COM OMPONENT NENT UNIT? IT? • A F A Fun und d is not a governme ernmental ntal un unit. . Fun unds ds are crea eated ed throu ough gh an ordinanc inance or legisla slati tion on crafted ed by the e primary y or state e govern ernme ment. nt. • Specia cial Fun unds ds often n rest strict ict what at monies nies can pay for services vices and d it prohibits hibits the e movem ement ent from om one e fun und d to anoth other er with thout out the e approval al of the e un unit of governme ernment. nt. • A C A Compon ponen ent t Un Unit t is a l legally ally separat rate e un unit of governm ernmen ent that t repor orts ts its financ nces s with h the e primar ary y un unit of governme ernment. nt. Illinois State Law requires your unit’s legislative body to provide a budget or appropriation in order r for your local government nment to spend nd funds nds. . An appropri opriati tion on is s usua ually in the form m of a bu budget et ordina nanc nce. . State statu atutes es furth ther r requ quires s that t expenditure nditures s do not ot exceed appropri opriati tions ns. . (Line ne 270). If you do not ot have an appr propria priati tion, on, then n you should uld provi vide de your expenditur nditure amount nt and an explana nati tion. n. Levies es are not ot legal appropr priati ations ns or budgets ets and there refore ore should uld not ot be included. uded. 23

BLENDED ED COMPONENT ENT UNIT: DISCRET ETEL ELY PRESENTED ENTED COMPONEN NENT UNIT: : • The component unit’s governing body is • Most t comp mpone onent nt unit t data (for r all those se subst stanti ntively y the same as the governi ning ng that t are not ot blende ded) d) should uld be i include uded d body of the primar ary y unit with that of the primary government’s “discrete presentation.” • The comp mponen nent t unit t provide vides s servi vice ces s enti tire rely, , or almost t enti tire rely, , to the prima mary • Discret screte present sentati tion on entails ls reporti ting ng unit t or ot otherwi wise se benefits ts the primar mary y comp mpone nent nt unit fina nanci ncial data in the last government, nment, even thoug ugh h it does not ot column labeled “Discretely Presented provide vide servi vices es dire rectl ctly to it. . Component Units.” • If a c comp mpone nent nt unit t is a bl blended ed NOTE: TE: comp mpone nent nt unit, , its ts fina nanci ncial data should uld be bl blended ed with th the primar mary y All l Road ad and Bridge ge distr stricts ts are government’s data and SHOULD NOT be blend ended ed component ponent units ts. . reported in the “Discretely Presented Component Units” column. If you repor ort t Pension sion Funds as • All comp mponen nent t units ts that t are not ot blended d component ponent units ts (inst nstead ad of as are discr scret etely y prese esent nted d units ts. funds) s) they y shoul uld be present esented ed as blend ended ed component ponent units. ts. 24

If the e Primary Governm ernmen ent t does es NOT bud udge get t or levy vy taxes, es, enter er the e unit’s TOTAL EXPENDITURES 25

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Tot otal al expend penditu tures res here re shou ould ld match ch with h the e Tot otal al Ex Expenditures enditures listed ed on Line ne 270 27

FUNDS: DS: An accounting entity with a self-balancing set of accounts in which financial resources, related liabilities and residual equity or balances, are recorded and segregated for specific activities or to attain certain objectives in accordance with regulations, restrictions or limitations. A government is not limited to the number of funds it may have, but should use the least number of funds possible. Should be classified into SEVE VEN FUND D TYPES ES as listed below for the AFR: • CAPITAL PROJECTS JECTS FUND: D: (Not t Requir ired ed) Fund created to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary and trust funds). • DEBT T SERVI VICE E FUND ND (Sinki king Fund): ): (Option tional) al) Fund established to account for the accumulation of resources for the payment of general long-term debt principal and interest. Debt service funds are required if they are legally mandated and/or if financial resources are being accumulated (over several years) for principal and interest payments maturing in future years. ENTERPRI ERPRISE SE FUND: D: •  Fund established to account for operations financed and operated in a manner similar to private business enterprises (for example, water, gas and electric utilities; airports; parking garages; or transit systems).  Fund established because the governing body has decided that periodic determination of revenues earned, expenses incurred and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. 28