COASTLINE VINEYARD CHURCH Trustees Forum - 19 th Jan 2020 - - PowerPoint PPT Presentation

COASTLINE VINEYARD CHURCH

Trustees Forum - 19th Jan 2020

• David Morgan
• Chairman & Business Manager
• Ade Alldridge
• Senior Pastor
• Phil Duffin (Deputy Chairman)
• Phillip Wright (Secretary and special responsibility for Property matters)
• Mike Coulson (special responsibility for Risk Management)
• Steve Croucher (special responsibility for Pastoral matters)
• Helen Hender (special responsibility; Safeguarding & Personnel matters)

Introducing the Trustees

What is Coastline Vineyard?

Coastline Vineyard ….

• is an autonomous, local, independent church
• works in relationship with the family of churches

known as “Vineyard Churches”

• is a publicly registered ‘legal entity’
• is both a charity

(registered with The Charity Commission)

• and also a public company

(registered with Companies House)

CVC Trustees are NOT

• “Deacons” or “Elders” as seen in some parts of the wider Church
• Primary responsibility for spiritual leadership and oversight in the church is vested in the

Senior Pastor NOT the Trustees

• Responsible for spiritual and pastoral matters – unless they have a pastoral staff role or

have a voluntary pastoral role

• Responsible Day to day running of the church – unless they have Staff responsibilities also
• Vision setting – except for Ade in his role as Senior Pastor
• Day to day financial control – except David Morgan as Business Manager
• Trustees set agreed budgets and procedures for Financial Control

Clarity on the Role of Trustees

They are legally responsible for:

• 1. Ensuring CVC does what it was set up to do and carries out its purpose for public benefit
• 2. Ensuring that the CVC complies with all governing law
• Trustees hold a statutory duty and could be prosecuted if CVC is not compliant
• 3. Safeguarding & Risk Management
• 4. The reputation of the charity & acting in the best interests of the charity
• 5. Managing the charities resources responsibly
• 6. Ensuring the charity is transparent and accountable
• In summary, to keep CVC…. “out of the red, out of the courts, and out of the media!”

Trustees hold the overall control of the ‘legal entity’

• f Coastline Vineyard Church (the charity + company)

What are the trustees for – what do they do?

• What do they do?
• Meet regularly as a board of trustees/directors
• Manage Finances
• Monitor monthly accounts
• Set budgets and review
• Ensure adequate accounting records are in place
• Employ Staff
• Staff remuneration and benefit
• Employment matters
• HR documentation
• Manage all Property Related Matters
• Governance/Compliance with Regulations
• Safeguarding Policies/Volunteering
• GDPR (data privacy)
• Health & Safety/Risk Assessment

What are the trustees for – what do they do?

• Each trustee signs an agreement with the church to say they will;
• support the vision of the church,
• agree to be registered publicly as a legal director/trustee for CVC
• Accept all statutory responsibilities
• Agree to tithe to the church
• Adhere to all CVC policies
• Agree to step down if they breach the guidelines for a Vineyard Church Trustee
• Trustees are not paid by the church (unless they are also on Staff)
• Ade is paid for in his role as Senior Pastor (but not as a Trustee)
• David Morgan is also on Staff but is not paid in his role as Trustee & Business

Manager

The Trustee Agreement

COASTLINE VINEYARD CHURCH

Financial Update January 2020

£ Year 2016/17 audited Year 2017/18 audited Year 2018/19 audited Year 2019/20 forecast Year Year Year Year Income 184,796 228,813 300,900 335,412 Normal Expenditure 178,618 220,775 283,133 330,915 Operating Surplus/(Deficit) 6,178 8,038 17,767 4,497

Unrestricted Analysis Coastline

Operating surplus is before depreciation of fixed assets A proxy for cash flow before investment in new fixed assets

28.2 117.5 3.8 6.4 28.6 24.6 151.2 8.1 2 35.9 27.1 193.9 11.4 10.5 44.9 30.2 225.5 11.1 7.1 49.3

COLLECTION STANDING ORDERS STRIPE/GO CARDLESS SPECIAL/ONE OFF GIFT AID

2016-17 2017-18 2018-19 2019-20

Analysis of Unrestricted Funds

Analysis of expenditure

57% 17% 9% 8% 9% Staff Costs Ministry Costs Building Costs Administration Costs Gifts

£ Year 2017/18 Actual Year 2018/19 Actual Year change Year 2019/20 Forecast Income 228,813 300,900 +72,087 335,412 Normal Expenditure 220,775 283,133 +62,358 330,915 Operating Surplus/(Deficit) 8,038 17,767 +9,729 4,497 Depreciation 9,737 11,102 +1,365 11.853 Surplus/(Deficit) (1,699) 6,665 +8,364 (7,356) Capital Expenditure 2,205 9,388 +7,186 2,000

Unrestricted Analysis Coastline

£ Year 2017/18 Actual Year 2018/19 Actual Year change Year 2019/20 Forecast Income 228,813 300,900 +72,087 335,412 Normal Expenditure 220,775 283,133 +62,358 330,915 Operating Surplus/(Deficit) 8,038 17,767 +9,729 4,497 Depreciation 9,737 11,102 +1,365 11.853 Surplus/(Deficit) (1,699) 6,665 +8,364 (7,356) Capital Expenditure 2,205 9,388 +7,186 2,000 Bank – unrestricted 16,108 21,295 +5,187 30,000 Bank – restricted 22,596 52,241 +34,832 22,000

Unrestricted Analysis Coastline

£ 31/3/2017 Audited 31/3/2018 Audited 31/3/2019 Audited Year change Fixed Assets 31,503 23,971 22.287

• 1,684

Debtors (incl rent deposit) 6,788 7,985 24,133 +16,148 Bank - unrestricted 16,108 27,138 21,295

• 5,843

Bank – restricted 22,596 23,455 52,241 +28,786 Creditors 5,786 12,180 10,223

• 1,957

Net Assets 71309 70,369 109,732 +39,363 Represented by: Reserves -unrestricted 48,613 46,914 53,576 +6,662 Reserves - restricted 22,596 23,455 56,156 +32,701

Balance Sheet

£ 2017/18 Actual Year 2018/19 Actual Year 2019/20 Forecast Year Restricted gifts brought forward 22,596 23,455 56,156 Restricted gifts received 44,267 89,244 82,004 Restricted gifts spent 43,408 56,543 116,894 Excess of income over expenditure 859 32,701 (34,890) Restricted gifts carried forward 23,455 56,156 21,266

Restricted Funds Analysis Coastline

Restricted Fund £ 31 March 2018 balance 2018-19 income Year actual 2018-19 Spent Year actual 31 March 2019 balance actual 2019-20 income Year estimate 2019-20 spend Year estimate 31 March 2020 balance estimate Sovereign House 34,894 4,338 30,556 Joy Cafe 11,835 36,934 35,600 13,169 Ministries 4,538 100 90 4,548 Family Integration 1,456 8,953 8,186 2,223 DTI 2020 2,301 2,301 DY 1,822 4,693 5,734 781 DY+ Compassion Ministry 2,097 268 1,300 1,065 Others 1,707 1,101 1,295 1,513 Total 23,455 89,244 56,543 56,156

Analysis of Restricted Funds

Restricted Fund £ 31 March 2018 balance 2018-19 income Year actual 2018-19 Spent Year actual 31 March 2019 balance actual 2019-20 income Year estimate 2019-20 spend Year estimate 31 March 2020 balance estimate Sovereign House 34,894 4,338 30,556 5,748 35,722 582 Joy Cafe 11,835 36,934 35,600 13,169 59,063 57,766 14,466 Ministries 4,538 100 90 4,548 1,250 1,225 4,573 Family Integration 1,456 8,953 8,186 2,223 5,480 7,703 DTI 2020 2,301 2,301 446 2,747 DY 1,822 4,693 5,734 781 7,332 7,896 217 DY+ 650 650 Compassion Ministry 2,097 268 1,300 1,065 60 84 1,041 Others 1,707 1,101 1,295 1,513 1,975 3,101 387 Total 23,455 89,244 56,543 56,156 82,004 116,894 21,266

Analysis of Restricted Funds

COASTLINE VINEYARD CHURCH

Any Questions?