CMMS at LACCD (Computerized Maintenance Management System) Andrew - - PowerPoint PPT Presentation

CMMS Implementation Project

CMMS at LACCD

(Computerized Maintenance Management System)

Andrew Duran

CMMS Implementation Project

Agenda

• Project goals, Challenge, Key Players
• Project Roadmap and Current situation
• Project Plan
• Roll out strategy
• CMMS Processes
• Work center
• Functional Locations
• Warranty
• Work Request
• Work Order
• LACCD CMMS Project team
• Specific LACCD Key Solution

Andrew Duran

CMMS Implementation Project

Project goal and objectives

• Improve operations of college facilities by automating,

work orders and integrating adds, moves and changes

• Provide management with What If decision making

analysis

• Provide predictive in addition to proactive repair of

facilities

• Integrate facilities decisions with budget information
• Provide with an integrated facilities and technology

life-cycle planning and management tool

Andrew Duran

CMMS Implementation Project

Challenges

• Managing and maintaining the upgraded facilities and

infrastructure

• Minimize duplicative work, share best practices
• Reuse processes and provide a framework for continuous

improvement

• Tracking of warranties
• Comply with state and statutory reporting
• Facilitate addressing the rapidly changing regulations,

technology, staffing, academic and support requirements

• Reduce liability

Andrew Duran

CMMS Implementation Project

Project Sponsors

• Executive/ Director of Facilities Planning and Development
• Chief Information Officer

Key Players

• Facilities Directors
• IT Managers
• VPs of Administration
• Operations managers
• General foremen.

Andrew Duran

CMMS Implementation Project

How am I impacted

• People – LACCD staff for requesting assistance, Facilities Directors

and IT Managers including their teams in using better quality information to prioritize and optimize life-cycle decisions, District wide reporting to state and regulatory agencies, and VPs of Administration in establishing and managing to college needs. .

• Systems – When deployed, current stand-alone systems will be taken
• ff-line. The new SIS will draw information from this system for

calendaring/ scheduling spaces, SAP for procurement, asset management, warranty, commissioning, and optimizing repair/ replace decisions, and quality assurance with workflows

• Processes – Current business processes are inconsistent and vary

across the colleges. Workflows will also be identified to ensure tracking/ reporting/ addressing issues if assigned persons are away.

Andrew Duran

CMMS Implementation Project

Project Road map and Completed activities

Project preparation Blueprint Realization Final Preparation Pilot Roll-

• ut

Other sites Roll -out

We are here

Andrew Duran

CMMS Implementation Project

Template development 2012 Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Baseline configuration Prototype Finalize & Validate Prototype BPP / BPML (Create BPP) FRICE Objects (25 Objects) Finalize Data collection Unit test Integration test Training Materials Security & Roles End User training Data conversion Go – Live- Group 1 (Los Angeles

Mission College, Los Angeles Pierce College, Los Angeles College Valley)

Stabilization and Support

Andrew Duran

CMMS Implementation Project Group 1 Group 2 Group 3

Roll out Strategy

Nov 2012 Dec 2012 Dec 2012

Andrew Duran

CMMS Implementation Project

CMMS Processes

Andrew Duran

CMMS Implementation Project

Work Centers

General Maintenance work group

Or

Specific

Andrew Duran

CMMS Implementation Project

What is a Functional Location

Functional locations are elements of a technical structure (for example, functional units within a system). You create functional locations hierarchically, and can also structure them based on the following criteria:

• Functional / Process-related / Spatial

Each functional location is managed independently in the system, so that you can:

• Manage individual data from a maintenance perspective for the object
• Perform individual maintenance tasks for the object
• Keep a record of the maintenance tasks performed for the object
• Collect and evaluate data over a long period of time for the object

Andrew Duran

CMMS Implementation Project

Service Request - Portal

• Simple
• User friendly
• Interactive
• Icon based
• Intelligent

Two main functions

• Work Order request creation
• Dashboard to view/approve Work

Orders and Requests

Andrew Duran

CMMS Implementation Project

Work Order

• Are designed to capture repair costs, manage schedule, and

define work orders personnel assignments.

• The work center planner can bundle few service requests into

1 or more work orders.

• Technicians would be able to record working times (clock-in,

clock-out) against a work order number- Mission is planning to use direct time entry while other facilities may continue to use standard paper approvals

• Work orders can be created to contract outside services that

provide services that are not performed by internal maintenance personnel.

• Allows procurement of non-stock materials charged directly

to a work order.

Andrew Duran

CMMS Implementation Project

Work Order process

• High level-
• Portal/Wizard Base
• Approval of

request

Service Request Creation

• Labor -planned
• Materials -planned

Work Order creation

• MM Integration
• WO Reviewed
• WO Approval

Work Order Release

• Time confirmation
• Goods issue
• Goods receipt

Work Order confirmation

• Technically

complete WO

• Business complete

WO

Work Order Completion

• Transfer Cost from

WO to Cost Center

Work Order Settlement

Andrew Duran

CMMS Implementation Project The technical design specify how the user roles and the authorization concept are technically implemented.

Single Role

Transactions, Reports, WFs

Composite Role

(Group of related Activities)

Simple Role

Master Role

(Composed by Activity Groups)

Composite Role

Display FL/EQ Maintenance Technician

• Sr. Manager Director

Display FL Display EQ Display FL-List Create Work Order Change Work Order Change Work order List Create / Change Work Order

User

User Master Record

• Sr. Manager Director

General Foreman Maintenance Engineer Trade Person Technician / IT-employee Requestor

Andrew Duran

CMMS Implementation Project

CMMS L ACCD Imple me ntation pr

• je c t

T e am me mbe r s

L ast Name F ir st Name

Dura n Andy Guy Ric ha rd Afifi Husse in Go me z E rwin L

• pe z

K a te Che n Sha ro n L ing a Ma he sh Mo rumpa lle Ra ma na Ne wma n Pa ul L

• pe z

T

• m

He nde rso n Ma rk Re yno lds Vic to r T ra n Ha nh

Andrew Duran

CMMS Implementation Project

• Custom application will use PM & HR .

– Keeps track of who has what keys via functional location as well as HR.

• Allows key assignments to individual persons within the college
• rganization.
• Store key combination as an equipment that can be installed at room,

lecture hall, gymnasium, etc..

• The ability to create new keys using the key combination stored in the

equipment master.

• The ability to change the lock combination and re-create new key

combination representing the same equipment record and preserving equipment history of past key combination and assignments.

• The ability to make sure that when employees with key assignment

terminate their employments, keys are surrendered to the responsible parties for re-assignment or key lock combination change (Exit Policy).

Key Management Solution

Andrew Duran