Clinical Documentation during ieMR Downtime Call Ext 8800 for - - PowerPoint PPT Presentation

Clinical Documentation during ieMR Downtime

Call Ext 8800 for support during ieMR Downtime

Objectives

• To establish consistent guidelines for

continuation of operations related to clinical care when ieMR systems are not functioning

• To optimise patient safety and risk

management strategies in the event of a downtime of the ieMR

Call Ext 8800 for support during ieMR Downtime

Overview

Clinical documentation during ieMR downtime: 1. General Principles 2. Access to the Downtime Viewer 3. Vital Signs 4. ECGs 5. Clinical notes 6. Pathology 7. Radiology 8. Medications 9. Patient movement

• 10. Other tasks

Call Ext 8800 for support during ieMR Downtime

1.0 .0 General Principles

Administration: document on Downtime Medication Report, unless

• Changes
• New order
• Inadequate space for documentation

Prescribing:

• All new orders and changes are to be prescribed on relevant

paper forms

• All scripts to be prescribed and dispensed on paper PBS script

pads Verifying orders on the Downtime Medication Report:

• Can be accessed on the Transfer Report via desktop on

Downtime Viewer Call Ext 8800 for support during ieMR Downtime

2.0 .0 Access to Downtime Viewer

Call Ext 8800 for support during ieMR Downtime

• The Nursing Team Leader (Unit Downtime

Co-ordinator) holds the keys to the Downtime Viewer

• See this person for access

The Unit Downtime Coordinator is responsible to ensure Downtime Medication Reports are not reprinted during a downtime

3.0 .0 Vital Signs

• Vital sign monitors can be used during

downtime, however information will not be sent to the ieMR

• Document vital signs on the paper

Observation form

• Ensure Observation form is

appropriately labelled and added to the end of bed chart

Call Ext 8800 for support during ieMR Downtime

4.0 .0 ECGs

• ECG machines can be used during

downtime, however, information will not be sent to the ieMR

• If an ECG is required, the ECG will be

printed, labelled and added to the end of bed chart

• Unlike other forms used during downtime

– this can remain at end of bed until discharge

Call Ext 8800 for support during ieMR Downtime

5.0 .0 Clinical Notes

• Document clinical notes on the paper Progress Notes
• Ensure Progress Notes are appropriately labelled and

added to the end of bed chart

• Registrars:
• Document all admission notes, rapid response

call notes and consult notes electronically on a USB provided and email to the Digital Hospital Support role

• Print, attach a patient label and sign a copy of

these notes. Ensure a copy remains with the patient in the end of bed chart

Call Ext 8800 for support during ieMR Downtime

6.0 .0 Pathology

• Use paper order form for all pathology

during downtime (located in every downtime kit)

• Patient details must be handwritten on

the pathology tubes

• Pathology results can be viewed through

Auslab

Call Ext 8800 for support during ieMR Downtime

7.0 .0 Radiology

• All radiology orders need to be placed

using a medical ‘Imaging Request – Downtime’ paper form (located in every downtime kit)

• Medical images can be viewed on PACS
• Results for radiology can be requested

verbally or via fax

Call Ext 8800 for support during ieMR Downtime

8.0 .0 Medications

Call Ext 8800 for support during ieMR Downtime

8.1 .1 Medication administration

• Document medication administration on the Downtime

Medication Report

• Place a tick in the available box, place your initials next to

time administered and document amount given

• Ensure the use of the signature log on the bottom of each

page in the Downtime Medication Report for better traceability of medication administration

Call Ext 8800 for support during ieMR Downtime

8. 8.2 Change in Medication

• rder
• If changes are made to the medication
• rder, transcribe new order onto relevant

paper form

• Cease original medication order on the

Downtime Medication Report

Call Ext 8800 for support during ieMR Downtime

8. 8.3 New Medication order

• If a new medication order is required,

document in relevant paper form

Call Ext 8800 for support during ieMR Downtime

8. 8.4 Not enough space for documentation

• If there is inadequate space on the Downtime Medication

Report to document the administration of a medication, transcribe the order onto the relevant paper form with a nurse witness

Call Ext 8800 for support during ieMR Downtime

8.5 .5 Unable to interpret a medication order

• If a medication order on the Downtime Medication Report

is unreadable or requires clarification (example shown below), refer to the Medication Transfer Report

• The Downtime Medication Transfer report is

accessible from the icon on the desktop of all Downtime Viewer PC desktops (this is for reference only and should not be printed)

Call Ext 8800 for support during ieMR Downtime

9.0 .0 Patient Movement

• All patient movements will be recorded in

HBCIS (as per current procedures) it is recommended each ward monitor and record activities during downtime

Call Ext 8800 for support during ieMR Downtime

9.1 .1 Patient Admission

• Patient admissions continue to be recorded in HBCIS
• Patient ID labels cannot be generated during an ieMR
• Downtime. Use HBCIS labels or hand written patient details.
• Patient ID wristbands can be located in your downtime kits

and details can be handwritten

Call Ext 8800 for support during ieMR Downtime

9.2 .2 Transfer within hospital

• The Downtime Medication Report and all

paper documentation are to remain with the patient in the end of bed chart

• It is the task of the transferring nurse to ensure

all orders are legible and handed over

• Document on Progress Note: “Patient transfer

to (x) at (y) hours. Refer to paper documentation including downtime medication

• report. Downtime was commenced at (z)

hours”

Call Ext 8800 for support during ieMR Downtime

9. 9.3 In Inter-Hospital Transfer

• The Downtime Medication Report and any paper

documentation required are to be photocopied

• It is the task of the transferring nurse to ensure all
• rders are legible and handed over
• Document on Progress Note: “Patient transfer to

(x) at (y) hours. Refer to paper documentation including downtime medication report. Downtime was commenced at (z) hours”

Call Ext 8800 for support during ieMR Downtime

9. 9.4 Discharges

• Discharge scripts are to be completed on

paper PBS script pads and dispensed from Pharmacy

• Document on Progress Note: “Patient

discharged at (y) hours. Refer to paper documentation including downtime medication report. Downtime was commenced at (z) hours”

Call Ext 8800 for support during ieMR Downtime

10 10.0 .0 Other tasks

• Use “Patient on Paper” signage at start
• f downtime to identify patients
• Remove signage after reconciliation

process

• Ensure all documents are placed in the

end of bed chart during downtime and for 24 hours post

• Ensure ECGs are kept in the end of bed

chart until patient is discharged

Call Ext 8800 for support during ieMR Downtime