CLERKS OFFICE UPDATE 2019 EL PASO APPELLATE ADVOCACY SEMINAR BAR - - PowerPoint PPT Presentation

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CLERKS OFFICE UPDATE 2019 EL PASO APPELLATE ADVOCACY SEMINAR BAR - - PowerPoint PPT Presentation

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CLERKS OFFICE UPDATE 2019 EL PASO APPELLATE ADVOCACY SEMINAR BAR ASSOCIATION OF THE FIFTH FEDERAL CIRCUIT Lyle Cayce Clerk of Court November 21, 2019 1 AGENDA Circuit Overview CM/ECF Filing Initiatives Practice Notes and

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CLERK’S OFFICE UPDATE

2019 EL PASO APPELLATE ADVOCACY SEMINAR BAR ASSOCIATION OF THE FIFTH FEDERAL CIRCUIT Lyle Cayce Clerk of Court November 21, 2019

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  • Circuit Overview
  • CM/ECF Filing Initiatives
  • Practice Notes and References
  • Statistical Review
  • Questions

AGENDA

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CIRCUIT OVERVIEW

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Louisiana Districts: Eastern District, New Orleans Chief Judge Nannette Jolivette Brown - Clerk Bill Blevins Middle District, Baton Rouge Chief Judge Shelly D. Dick - Clerk Mike McConnell Western District, Shreveport Chief Judge S. Maurice Hicks, Jr. - Clerk Tony Moore Mississippi Districts: Northern District, Oxford Chief Judge Sharion Aycock - Clerk David Crews Southern District, Jackson Chief Judge Daniel P. Jordan, III - Clerk Arthur Johnston Texas Districts: Eastern District, Beaumont Chief Judge Rodney Gilstrap - Clerk David O’Toole Northern District, Dallas Chief Judge Barbara Lynn - Clerk Karen Mitchell Southern District, Houston Chief Judge Lee Rosenthal - Clerk David Bradley Western District, San Antonio Chief Judge Orlando Garcia - Clerk Jeannette Clack

FIFTH CIRCUIT’S NINE DISTRICT COURTS

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17 Authorized judges (16 Active and 9 Senior* Judges):

  • Houston: Judges Reavley*, King*, Jones, Smith, Elrod, and Costa
  • Austin: Judges Benavides*, Owen, Willett, and Oldham
  • Dallas: Judges Haynes and Ho
  • San Antonio: Judge Higginbotham*
  • Jackson: Judges Jolly*, Barksdale*, Southwick, and Graves
  • Shreveport: Chief Judge Stewart
  • New Orleans: Judges Davis*, Wiener*, Dennis, Clement*, Higginson and

Engelhardt

  • Baton Rouge: Judge Duncan

1 Vacancy:

  • Mississippi (Judge Ozerden Nominated)

FIFTH CIRCUIT JUDGES

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CM/ECF FILING INITIATIVES

  • Attorney Pending Deadlines/Filings
  • Utilities Bar Functions:

– Bar Renewals – Electronic Record on Appeal (EROA) – Brief Templates – Quality Control of Briefs

  • Automatic Compliance Review at Docketing

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NEW FEATURE SHOW PENDING DEADLINES

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PENDING DEADLINES/FILINGS

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UTILITIES BAR FUNCTIONS

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BAR RENEWAL

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RENEWAL NOTICE

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ELECTRONIC RECORD

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ELECTRONIC RECORD VOLUMES

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CREATE PORTFOLIO

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BRIEF TEMPLATES

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BRIEF TEMPLATES

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CHECK PDF DOCUMENT

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COMPLIANCE REVIEW

Automated Scan Process

  • Submit electronically filed documents to

an automated quality control service that looks for potential defects upon

  • filing. Currently only the Appellant's

Brief, Appellee's Brief, and Reply

  • Brief. Ultimately we will do this for all.
  • Automatically report defects to the

appropriate staff member, greatly reducing the time required to "quality control" (QC) the document for defects.

  • If the defects are sufficiently serious to

warrant rejection of the filing, the defects are automatically included in the deficiency form (BR-5 docketing letter).

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Test Types

  • Case Number/Caption
  • Court Name/Originating Court Name
  • Brief Type (Appellant, Appellee, Reply)
  • Volume Limitations (Word Count, etc.)
  • Scanned Document
  • ROA Citations
  • Social Security Numbers
  • Signature
  • The required sections of the brief (e.g.

Certificate of Interested Persons, Table of Contents/Authorities, Statement of Jurisdiction, etc.).

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IMMEDIATE NOTICE OF POSSIBLE ERRORS

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RESULTS

  • 4562 Briefs Docketed (1 Nov 18 – 4 Oct 19):

– 1125 Docketed with Errors – 24.66% Error Rate – 1258 Corrected After Errors – 27.58% Correction Rate

  • Over 500 Hours of Staff Work Saved.

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PRACTICE NOTES AND REFERENCES

  • Common Errors
  • Practice Tips
  • Filing Resources and Assistance

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  • Incorrect Events and Reliefs (Searchable list on ECF Page).

– To Upload a Sealed Document You Must Use the Event “ECF Motion and/or Document Filed Under Temporary Seal” in the Category of “Under Seal.” – Extension Beyond 30 Days Requires a Motion.

  • No Appearance Form.
  • Missing/Incorrect ROA or Authority Citations (Cite Link).
  • Missing Certificate of Compliance on motions, responses, replies,

rehearings, etc.

  • Missing Certificate of Conference.
  • Incomplete Transcript Order Forms (Required even if transcripts are

not needed).

  • Incorrect Caption Format.
  • Must File record Excerpts Separately. Do Not Attach to Brief.

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COMMON ERRORS

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  • Register Early and Keep Information Updated: Member Fifth Circuit Bar, PACER

Enrollment for the Fifth Circuit, and filed, updated Appearance Form.

  • Renewals: Every 5 years. Notice sent to registered email (Keep Updated).
  • Notice of Docketing Activity (NDA): Check for any Attachments. If think incorrectly filed,

don’t refile. Please call.

  • Docketing Letters Contain All the Necessary Information.
  • Extensions:
  • All requests for extension must include justification.
  • Level 1 Extension = Only 30 days total. Must file motion for extension beyond 30

days.

  • Court Considers Criminal Cases where Defendant is Sentenced to 24 months or less

as “Short Release” cases, which are closely monitored.

  • Reply Briefs: FRAP 31(a)(1) changed to allow 21 days for filing of Reply brief from filing
  • f Appellee’s brief. Court greatly disfavors requests for extension to file Reply brief.

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PRACTICE TIPS

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RESOURCES AND ASSISTANCE

  • Website: www.ca5.uscourts.gov
  • Fifth Circuit Life of the Appeal Flow Chart
  • Frequently Asked Questions (FAQ)
  • Practitioner Guide
  • Guide to Filing Emergency Motions
  • Brief Guidance and Sample Briefs
  • Record Reference Guide (Cite link)
  • Case Management Teams Contact List
  • Help Desk: 877.232-1038 or

Webmaster_ca5@ca5.uscourts.gov

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CASE TEAMS CONTACT LIST

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STATISTICAL REVIEW 1 July 2018 – 30 June 2019

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NEW APPEALS

Circuit 2018 2019 DC 932 965 1ST 1,226 1,339 2ND 4,212 4,087 3RD 2,972 2,933 4TH 4,211 4,470 5TH 7,347 7,164 6TH 4,304 4,194 7TH 2,800 2,650 8TH 2,811 2,768 9TH 10,661 10,137 10TH 1,836 1,701 11TH 5,908 5,376 TOTAL 49,220 47,784

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NEW APPEALS BY STATE

2018 2019

TX = 5001 LA = 1331 Other = 565 MS = 450

TX 68.1% MS 6.1% Other 7.7% LA 18.1%

TX = 5007 LA = 1092 Other = 608 MS = 457

TX 69.9% MS 6.4% Other 8.5% LA 15.2%

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NEW APPEALS BY CASE TYPE

Criminal 30.7% Prisoner Appeals 27.5% Successive Habeas Corpus 7.0% IFP Mandamus 1.9% Federal Question 8.4% Diversity 4.8% Mandamus 0.4% Civil Rights 8.5% Bankruptcy 1.0% U.S. Civil 1.7% Other 0.6% Agency 0.7% BIA 6.2% Miscellaneous 0.6%

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Cases Commenced Procedural Terminations Total Merits Terminations Merits Terminations After Oral Hearing Merits Terminations

  • n Briefs

% Placed on the Oral Argument Calendar % Reversed

Criminal

2,197 424 1,859 227 1,380 12.2% 4.9%

U.S. Prisoner Petitions

612 300 399 20 327 5.0% 6.1%

Other U.S. Civil

204 85 100 47 35 47.0% 19.5%

Private Prisoner Petitions

1,359 686 719 56 562 7.8% 3.6%

Other Private Civil

1,502 763 780 416 233 53.3% 12.5%

Bankruptcy

74 27 48 29 13 60.4% 14.3%

Administrative Agency

505 222 224 43 153 19.1% 2.0%

Original Proceedings*

671 214 523 2 478 0.3% 0.0%

Miscellaneous

40 2 38 0.0% 0.0%

TOTAL

7,164 2,723 4,652 840 3,219 18.1% 6.5%

Total Number of Published Opinions Total Number

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Unpublished Opinions Number of Petitions for Panel Rehearing Number of Panel Rehearings Granted Number of Petitions for Rehearing En Banc Number Granted

Fifth Circuit

473 2,397 234 15 190 6

STATISTICAL SNAPSHOT For the 12 month period ending June 30, 2019

*Including successive habeas corpus and pro se mandamus petitions

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CASE PROCESSING TIMES 2018-2019

  • Notice of Appeal to Filing of Last Brief:

4.9 Months

  • Last Brief to Hearing or Submission:

5.3 Months

  • Hearing to Final Disposition:

1.3 Months

  • Submission to Final Disposition

0.5 Months

  • Notice of Appeal to CA 5 Final Disposition:

9.1 Months The median time from filing of the Notice of Appeal to CA 5 final disposition in oral argument cases is 13.9 Months.

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Median Time Intervals in Months by Case Type 2018-2019

33 Docket Date to Oral Argument or Submission

  • n Briefs

NOA to Filing

  • f Last Brief

Last Brief to Hearing or Submission Hearing to Final Disposition Submission to Final Disposition NOA to CA5 Final Disposition Prisoner Petitions n/a 6.5 8.3 0.7 0.2 9.7 Other Civil Appeals n/a 4.5 5.5 1.5 1.5 11.2 Criminal Appeals n/a 5.9 4.0 1.0 0.5 9.1 Bankruptcy n/a 4.1 5.8 1.6 1.9 10.8 Administrative Agency n/a 3.9 7.6 1.5 0.9 12.6 Board of Immigration n/a 3.7 8.0 1.9 0.9 12.7

  • Orig. Proceedings/ Misc. Appl.

1.2 n/a n/a 1.1 0.2 1.5

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  • 29,713 Total Active ECF Filers (Attorney & Non-

Attorney)

  • 26,673 Total Active Bar Members
  • 23,726 Total Active Bar Members Registered for ECF
  • 14,777 Active ECF Filer Accounts Created in the Last 5

Years

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5TH CIRCUIT BAR

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QUESTIONS?

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