Citizens Millage Advisory Committee April 25, 2019 AGENDA Program - - PowerPoint PPT Presentation

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Citizens Millage Advisory Committee April 25, 2019 AGENDA Program - - PowerPoint PPT Presentation

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Citizens Millage Advisory Committee April 25, 2019 AGENDA Program Budget Status General Items Project Updates Career Tech Center Update Northside High School Update Southside High School Update Ramsey Jr High Update

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SLIDE 1

April 25, 2019

Citizens Millage Advisory Committee

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2 Citizens Millage Advisory Committee

AGENDA

  • Program Budget Status
  • General Items
  • Project Updates
  • Career Tech Center Update
  • Northside High School Update
  • Southside High School Update
  • Ramsey Jr High Update
  • Darby Jr High Update
  • Morrison Elementary Update
  • Barling, Cook, Woods Elementary Updates
  • Security Packages Update
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SLIDE 3

BUDGET STATUS

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Citizens Millage Advisory Committee

BUDGET STATUS: Source and Use of Funds

Bond Issue $90,000,000.00 Interest Earnings $1,273,411.16 Total Sources $91,273,411.16

Uses of Funds:

Bond Issue Costs $1,474,212.95 Program Costs $890,403.57 Total Uses $2,364,616.52

Net Cash Position

Sources of Funds $91,273,411.16 Less: Uses of Funds ($2,364,616.52) Net Cash Position $88,908,795.64

Sources of Funds:

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Active Proje jects

Millage Project Budget Cost to Date Remaining Northside High School $34,696,035.00 $251,059.38 $34,444,975.62 Southside High School $43,826,514.00 $329,911.26 $43,496,602.74 Morrison Elementary School $1,821,247.00 $29,072.56 $1,792,174.44 Security Packages $5,500,000.00 $59,189.85 $5,440,810.15

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SLIDE 6

GENERAL ITEMS

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NHS-SHS Gym Scope Alignment

Citizens Millage Advisory Committee

Ramsey Jr High Building Committee Meeting General

  • The project management team has

conducted numerous outreach and coordination meetings including:

  • NHS Building Committee
  • SHS Building Committee
  • Ramsey Jr High Building Committee
  • Campus programming sessions
  • Campus scope alignment meetings
  • Contractor orientation meeting
  • EDA Grant application meetings
  • City of Fort Smith coordination
  • Citizens Millage Advisory updates
  • Student Leadership Council updates
  • Fort Smith Public Schools Board of

Education updates

KEY ACCOMPLISHMENTS

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General

  • Contractor Orientation Meeting held
  • n April 8, 2019.
  • Excellent turnout with over 50

members of the contractor community in attendance

  • Discussed:
  • Contract delivery methods
  • High level schedule of events
  • All project descriptions
  • Requested feedback

Contractor Orientation Meeting

Citizens Millage Advisory Committee

KEY ACCOMPLISHMENTS

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SLIDE 9

PROJECT UPDATES

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Career Tech Education Center

  • Donation of building on Zero Street approved by Fort Smith Public Schools Board of Education
  • Property transfer pending
  • General program offerings under development
  • Economic Development Authority (EDA) Federal Grant for additional funding submitted (4/25)
  • Conceptual building façade options under review by project team
  • Design team developing building program concepts for review by Fort Smith Public Schools
  • Boundary Survey of property complete
  • Laser scanning of existing building underway
  • Collaborating with Arkansas Department of Transportation (ARDOT) on the Zero Street

expansion project to minimize impact to Fort Smith Public School Property

KEY ACCOMPLISHMENTS

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11 Citizens Millage Advisory Committee

SCHEDULE UPDATE Career Tech Center Proforma Timeline – program TBD

JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC | JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV| DEC | JAN | FEB | MAR | APR | MAY |JUN | JUL | AUG | SEP 2019 2020 2021

Interior Finishes Final Completion CDs Complete NTP

  • CDs = Construction Documents (plans and specifications)
  • NTP = Notice to Proceed. NTP is a contract instrument to establish the start date for construction
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12 Citizens Millage Advisory Committee

Conceptual Sketches Career Tech Center INDUSTRIAL MODERN TRADITIONAL

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KEY ACCOMPLISHMENTS Northside High School-

  • All Architect contracts executed
  • Toured Fayetteville and North Little Rock High Schools
  • Meeting with the state to continue partnership funding
  • Submitted request for extension of start date (10/28-storm shelters)
  • Comparison Study of Competition Gym equity complete
  • Schematic budget in review
  • Master Schedule complete
  • Request for Qualifications (RFQ) issued 4/5 for Construction Manager at Risk (CMAR)
  • Campus programming complete
  • Campus Master Plan complete
  • Schematic Design (SD) phase nearing completion
  • Elevations and floor plans of Freshman Center, Administration Addition, Cafeteria, and Competition

Gymnasium complete

  • Civil engineering started
  • Design Development (DD) phase started
  • Includes: 1) structural engineering, 2) mechanical/electrical/plumbing (MEP) engineering, 3) Fire suppression system

requirements, 4) food service consulting, 5) Fine tuning architectural layouts and components

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14 Citizens Millage Advisory Committee

SCHEDULE UPDATE: Northside High School

CIVIL RENOVATIONS / ADDITIONS COMPETITION GYM + STORM SHELTERS

JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC | JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV| DEC | JAN | FEB | MAR | APR | MAY |JUN | JUL | AUG | SEP 2019 2020 2021

Civil Design Complete Civil Construction Final Completion Civil NTP R&A CDs Complete R&A Final Completion

  • Comp. Gym CDs

Complete

  • Comp. Gym + Storm Shelter

Final Completion Storm Shelter CDs Complete R&A NTP

  • Comp. Gym + Storm

Shelter NTP

April 25, 2019

  • CDs = Construction Documents (plans and specifications)
  • NTP = Notice to Proceed. NTP is a contract instrument to establish the start date for construction.
  • R&A = Renovations and Additions
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Building Perspective – Administrative Entry

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Building Perspective – Southeast Corner

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New Gymnasium Entry

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Southside High School-

  • All Architect contracts executed
  • Toured Fayetteville and North Little Rock High Schools
  • Meeting with the state to continue partnership funding
  • Submitted request for extension of start date (10/28-storm shelters)
  • Comparison Study of Competition Gym equity complete
  • Schematic budget in review
  • Master Schedule complete
  • Request for Qualifications (RFQ) issued 4/5 for Construction Manager at Risk (CMAR)
  • Campus programming complete
  • Campus Master Plan complete
  • Schematic Design (SD) phase nearing completion
  • Elevations and floor plans of Freshman Center, Administration Addition, Cafeteria, and Competition Gymnasium

complete

  • Civil engineering started
  • Design Development (DD) phase started
  • Includes: 1) structural engineering, 2) mechanical/electrical/plumbing (MEP) engineering, 3) Fire suppression system

requirements, 4) food service consulting, 5) Fine tuning architectural layouts and components

KEY ACCOMPLISHMENTS

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19 Citizens Millage Advisory Committee

SCHEDULE UPDATE: Southside High School

CIVIL RENOVATIONS / ADDITIONS COMPETITION GYM + STORM SHELTERS

JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC | JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV| DEC | JAN | FEB | MAR | APR | MAY |JUN | JUL | AUG | SEP 2019 2020 2021

Civil Design Complete Civil Construction Final Completion Civil NTP R&A CDs Complete R&A Final Completion

  • Comp. Gym CDs

Complete

  • Comp. Gym + Storm Shelter

Final Completion Storm Shelter CDs Complete R&A NTP

  • Comp. Gym + Storm

Shelter NTP

April 25, 2019

  • CDs = Construction Documents (plans and specifications)
  • NTP = Notice to Proceed. NTP is a contract instrument to establish the start date for construction.
  • R&A = Renovations and Additions
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Media Center- First Floor

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Freshman Center Interior Perspective- First Floor

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New Competition Gym Entry Rendering

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Interior Perspective

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Ramsey Jr High School

  • Campus programming complete
  • Met with the state to coordinate partnership funding
  • Submitted request for extension of start date (10/28/19). The request has been granted.
  • Schematic Design Complete
  • Schematic Budget in review
  • Master schedule complete
  • Advertisement for Bid template drafted
  • Design Development ongoing
  • Bid day currently scheduled: September 26, 2019
  • Start construction: October/November 2019
  • Completion: no later than April 2021

KEY ACCOMPLISHMENTS

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25 Citizens Millage Advisory Committee

SCHEDULE UPDATE: Ramsey Jr. High School

JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC | JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV| DEC | JAN | FEB | MAR | APR | MAY |JUN | JUL | AUG | SEP 2019 2020 2021

Construction Documents Complete NTP Final Completion

April 25, 2019

  • CDs = Construction Documents (plans and specifications)
  • NTP = Notice to Proceed. NTP is a contract instrument to establish the start date for construction.
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Administrative Addition Plan

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Darby Jr High School

  • Architect agreement executed
  • Campus programming continues
  • Public utilities coordination complete
  • Design progress meetings ongoing
  • Schematic Design nearing completion
  • Schematic Budget in review
  • Master schedule complete
  • Design Development pending

KEY ACCOMPLISHMENTS

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28 Citizens Millage Advisory Committee

SCHEDULE UPDATE Darby Jr. High School

JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC | JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV| DEC | JAN | FEB | MAR | APR | MAY |JUN | JUL | AUG | SEP 2019 2020 2021

Construction Documents Complete NTP Final Completion

April 25, 2019

  • CDs = Construction Documents (plans and specifications)
  • NTP = Notice to Proceed. NTP is a contract instrument to establish the start date for construction.
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Morrison Elementary School

  • Campus programming complete
  • Schematic Design (SD), Design Development (DD), Construction Documents (CD)

Complete

  • CDs submitted to state for approval on 4/5/19
  • Plumbing review approved by Arkansas Department of Health on 4/9/19
  • Advertisement for Bid template drafted
  • Advertising for Bid on 4/28 and 5/5
  • Mandatory pre-bid conference currently scheduled: May 9, 2019
  • Bid day currently scheduled: May 16, 2019
  • Start construction: June 1, 2019
  • Completion: no later than August 15, 2019

KEY ACCOMPLISHMENTS

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30 Citizens Millage Advisory Committee

SCHEDULE UPDATE Morrison Elementary School

MEP/FP INTERIOR FINISHES

JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC | JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV| DEC | JAN | FEB | MAR | APR | MAY |JUN | JUL | AUG | SEP 2019 2020 2021

MEP/FP CDs Complete MEP/FP Final Completion MEP/FP NTP June 1, 2019 Interior Finishes Final Completion Interior Finishes CDs Complete NTP June 1, 2019

ONE YEAR AHEAD OF OTHER ELEMENTARY SCHOOLS – AN OPPORTUNITY TO OPTIMIZE 1. Evidence Based Design. 2. Decision Based Planning - schedule management / constructability / process. 3. Improved financial management / procurement / sourcing.

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Existing Floor Plan

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Existing Conditions

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Floor Plan – New Construction (“Demountable” Wall System)

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34 Citizens Millage Advisory Committee

SCHEDULE UPDATE Elementary Schools Barling; Cook; Woods

MEP/FP INTERIOR FINISHES

JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC | JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV| DEC | JAN | FEB | MAR | APR | MAY |JUN | JUL | AUG | SEP 2019 2020 2021

MEP/FP CDs Complete MEP/FP Final Completion MEP/FP NTP Interior Finishes Final Completion Interior Finishes CDs Complete NTP

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Security Packages

  • (4) campuses projected for completion Summer ’19
  • Cavanaugh, Fairview, Spradling, Sunnymede
  • Advertisement for Bids: 3/31/19 and 4/7/19
  • Mandatory pre-bid: 4/9/19
  • Met at Fairview Elementary
  • Buses arranged to take attendees to each campus
  • Bid Day: 4/16/19
  • Notice to Proceed (NTP) for construction: 6/1/2019
  • Completion: 8/7/2019

KEY ACCOMPLISHMENTS

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WRAP UP