Citizens Bond Advisory Committee Meeting 4 June 2, 2020 WELCOME - - PowerPoint PPT Presentation

Citizens Bond Advisory Committee

Meeting 4 June 2, 2020

WELCOME FROM YOUR SUPERINTENDENT

ROBIN BULLOCK Allen ISD Superintendent

Video:

Marion Elementary Renovation

• Dr. Lizzy Asbury

Facilitator lizzy@transcend4.com 940.595.0251

Say Cheese!

• Welcome
• Process Review
• Virtual Tour Debrief
• Long Range Facility Priorities
• Bond Package Worksheet
• Closing

AGENDA

HOUSEKEEPING

• All relevant materials and information will be housed in LiveBinder

accessible with your personal login.

• Due to time constraints, no breaks have been scheduled. Please

take care of your personal needs on your own.

• The AISD leadership team is here to serve you and to be a resource.

Ask questions.

• Your attendance at every meeting will help yield optimum results

for this committee and your community.

GROUND RULES

• Only one speaker at a time
• Respect the person who is speaking
• Listen with a desire to contribute & learn
• Engage in the ENTIRE meeting

Q&A PROCESS

• Each table will discuss the information presented in breakout

rooms aided by a facilitator.

• Each table will develop one question that will be asked through

the Slido Q&A tab.

• Unanswered questions or concerns will be placed on the ‘parking

lot idea board’ tab in Slido to be answered later via email or website post. Reminder that ALL questions asked in the large group and placed on the Parking Lot should pertain to the meeting presentations.

CONSENSUS & GRADIENTS OF AGREEMENT

DYNAMICS OF GROUP DECISION-MAKING

COMMITMENT BUILDING MODEL

COMMITMENT

Virtual Tour Debrief in Breakout Rooms

• Your observations of the virtual facility tour
• What surprised you while viewing the virtual facility tour?
• Share any other comments you have regarding the facility tour

Allen Independent School District

Operations Needs Assessment

Project Kids

Daniel Pitcock Assistant Superintendent of Operations

Purpose of Presentation

▰ Complete operational needs

assessment of facilities, technology, safety and security, and transportation

▰ Provide information regarding

upcoming projects and proposed timing

18

Outside Expert Assessment and Guidance

▰

Association for Learning Environments (A4LE)

▰

VLK Architects

▰

Corgan Architects

▰

IEG Engineers

▰

WJHW Engineers

▰

RLK Engineers

▰

Armco Waterproofing Consultants

▰

Jensen Hughes Fire Alarm and Sprinkler Consultants

▰

Texas School Safety Center (TxSSC)

▰

Crime Prevention Through Environmental Design (CPTED)

▰

Texas School Safety and Security Council (TSSSC)

▰

Panasonic/Video Insight

▰

C and R Services and CMC 19

Outside Expert Assessment and Guidance

▰

Microsoft Corporation

▰

CDW

▰

Master Audio Visual

▰

Delcom Group

▰

Extron Electronic

▰

Epson ▰ SHI ▰ Cisco Systems ▰ Dell Technologies ▰ CMC Solutions ▰ Region10 ▰ Wilson Amplifiers 20

Outside Expert Assessment and Guidance

▰

National Association of Pupil Transportation (NAPT)

▰

National School Transportation Association (NSTA)

▰

Transporting Students with Disabilities and Special Needs (TSD)

▰

Texas Department of Transportation (TXDOT)

▰

Texas Department of Public Safety (TXDPS) 21

22

District Campuses

Renovation Cycle

▰

Historically, Allen ISD has renovated campuses every 15-17 years

▰

Opportunity to change the instructional environment to meet our District goals and Graduate Profile, while replacing end of life systems, finishes, technology, and furniture

▰

Increase building efficiency, while reducing yearly operational and maintenance cost

▰

Bring our facilities up to new building and life safety codes

▰

Extend our renovation cycle from 15-17 years to 20-21 years

23

Renovation

▰

Bring site up to new building code

▰

Sound proofing of classroom walls

▰

Civil Upgrades

▻

Concrete

▻

Drainage

▰

Building envelope upgrades

▻

Spray insulation on exterior walls

▻

Addition of brick weeps

▰

Landscape revitalization or replacement

▰

Playground replacement

▰

Digital marquee upgrade 24

Renovation

▰ Redesign space to meet District instructional strategies ▰ Flooring ▻ Low maintenance that does not require wax ▻ Upgrade carpet ▰ Tile wainscot ▰ Energy efficient lighting, HVAC, and plumbing ▰ Furniture replacement ▰ Refresh computer devices and audio/visual equipment 25

Table Talk in Breakout Rooms Q&A Process through Slido

Allen Independent School District

Priority Ranking

1 = High Priority Need 2 = Priority Need 3 = Low Priority Need

28

Allen High School

Potential High School Renovations

Priority Year Built Location Potential Schedule Total Probable Cost

1 1999 Academic Wing - G

• 113,830 total sq. ft.

2021 $ 16,291,267 1 1999 Capacity and Partnership Wing (Former Collin College Area)

• 86,552 sq. ft.

2021 $ 2,359,709 1 1999 Fine Arts Wing – H

• 75,481 total sq. ft.

2022 $ 8,178,784 1 2000 AHS Activity Center

• 71,000 total sq. ft.

2022 $ 12,713,365 1 2010 CTE Wing - K

• 90,432 total sq. ft.

2024 $ 16,722,816 2 2012 Fine Arts Wing - J

• 122,287 total sq. ft.

2026 $ 21,430,441

29

30

Middle Schools

Middle School Renovation

Priority Year Built School Potential Schedule Total Probable Cost 1 2004 Additional sq. ft. 2012 Ereckson Middle School

• 272,386 total sq. ft.

2021 and 2022 $ 45,662,414 2 1994 Renovated 2013 Added K-Hall Classrooms Curtis Middle School

• 211,511 total sq. ft.

2025 and 2026 $ 39,340,881

31

32

Elementary Schools

Elementary School Renovation

Priority Year Built School Potential Schedule Total Probable Cost

1 2005 Boon Elementary School

• 119,074 total sq. ft.

2021 $ 19,578,996 1 2006 Chandler Elementary School

• 119,074 total sq. ft.

2022 $ 20,706,021 1 2008 Evans Elementary School

• 119,074 total sq. ft.

2023 $ 21,538,833 1 2009 Olson Elementary School

• 119,074 total sq. ft.

2024 $ 22,711,619 2 2010 Cheatham Elementary School

• 119,074 total sq. ft.

2025 $ 23,685,499

33 All of the elementary schools below are two story buildings, heated and cooled with chillers and boilers.

34

Energy Savings After Renovations

Energy Cost Savings Comparison

School

Energy Cost Before Reno Energy Cost

1 year after

Energy Cost 2nd

year after 2 year Savings Bolin $ 91,847 $ 75,189 $ 70,078 $ 38,427 Kerr $ 89,087 $ 83,873 $ 52,561 $ 41,740 Marion

(6,000 sq. ft. larger)

$ 86,813 $ 53,227 $ 33,586 Total 2 year energy savings after elementary school renovations $ 113,753

35

Energy Cost Savings Comparison

Energy Cost of Old Lowery

Energy Cost of New Lowery 1 year Savings 2017/2018: $268,327 2018/2019: $122,602 $145,725

36 $145,725 in electricity savings in one year of operating the new facility

37

District Capital Improvement Projects

District Facility Projects - Capital Improvements

Priority Year Built Locations Potential Schedule Total Probable Cost

1 1984 General Maintenance

• 2000’s

Ag Science Facility Renovation

• This facility is in need of civil work due to drainage

concerns, electrical work, and programing updates. The facility has not had anything other than general maintenance since it was built. 2021 $ 4,697,962 1 2001

District Tennis Court Remediation

• The tennis courts at the HS facility have a very high usage
• rate. These courts are used by our students and open to

the public. The courts are in need of updates, resurfacing, civil work, and storage. 2021 $ 515,000 2 2001

Tennis Court Shade Structure

• Shade canopies for the interior and exterior seating areas.

2022 $ 214,045

38

District Facility Projects - Capital Improvements

Priority Locations Potential Schedule Total Probable Cost

1

Athletic Track Resurfacing

• Lowery Stadium and AHS Track Stadium
• Average life expectancy of a structural spray track is 6-8 years.
• Tracks included in this cost are at the end of their life cycle

2021-2023 $ 498,293 1

Athletic Turf Replacements

• Curtis Middle School, AHS Track Stadium, Lowery Stadium and Eagle Stadium
• Average life expectancy of a turf field is from 6-10 years.
• This range is dictated by usage and UV degradation

2021-2024 $ 2,426,472 3

Elementary Playground Turf

• 18 Elementary Schools
• Provides outside play area regardless of weather
• Weather has minimal effect on Turf
• Lower cost of play area upkeep due to water and maintenance cost
• Life expectancy is from 10-15 years

2021-2024 $ 3,175,750 1

Ford Middle School Athletic Field Equity Update

• Built in 1982
• Only facility that the students do not have artificial turf or a track

2021 $ 4,331,760

39

District Facility Projects - Capital Improvements

Priority Locations Potential Schedule Total Probable Cost

2

AHS Baseball & Softball Safety Shade Structures

• Safety shield from stray balls outside the line of site

2022 $ 1,178,402 3

Lowery Freshman Center Weight Room Facility

• Original facility to the site
• Only facility that has not been renovated

2023 $ 2,544,689 3

Administration Building Renovation

• Bring the administration in line with the current

needs of the District

• Multi-year project due to relocation of employees

housed at the site

2023-2025 $ 12,496,910

40

Maintenance Work - Large Capital Projects

41

Priority Maintenance Duties Potential Schedule Total Probable Cost

1

HVAC Replacement and Efficiencies

• Allows the district to remove areas of larger systems that need

cooling

• Currently on a HVAC system that do not allow for small zone

cooling

• Address possible catastrophic failure

2021 - 2024 $ 1,185,746 1

Soundproof Classroom Walls

• All facilities that are not in this bond or have not been renovated in

last bond.

• Lowers the sound that transfers from classroom to classroom

2021 - 2024 $ 3,286,048 1

LED Lighting Efficiencies (Interior & Site)

• Interior and exterior lighting changeout to LED lights
• Longer lifespan
• Lower energy cost saving the district in electricity cost

2021 - 2024 $ 1,770,441

Maintenance Work - Large Capital Projects

42

Priority Maintenance Duties Potential Schedule Total Probable Cost

1

District Concrete Work

• Large areas of concrete replacement are needed, (ex: Allen

High School fire loop)

• Large expenditure that is not covered by operational

maintenance and repair budget 2021 - 2024 $ 1,770,837 1

District Utility Efficiencies and Upgrades

• Lower daily utilities costs
• Water well will reduce high water cost at the STEAM Center
• Update the current energy management system (EMS)
• Control HVAC systems and lighting
• Identify issues before they are reported

2021 - 2024 $ 607,104

Maintenance Work - Large Capital Projects

43

Priority Maintenance Duties Potential Schedule Total Probable Cost

1

District Waterproofing & Roofing

• Prevent water infiltration into the building envelope
• Extend the life of our facilities

2021 - 2024 $ 1,320,568 1

First Responder Repeater

• New life safety code requirement
• Add repeater to all facilities that do not meet the minimum standards
• f first responder radio communications

2021 - 2024 $ 834,300 1

Elementary Breezeway Waterproofing

• Closed walkway from the main building to the gymnasium
• Current design causes water infiltration issues at many of our

schools

• Add a canopy to shield the storefront from water
• Provide rainwater collection and site grading

2021 - 2024 $ 1,821,312

44

District Transportation

Transportation

45

Priority Transportation Additions Potential Schedule Total Probable Cost

1

Purchase New School Buses

• 25 school buses
• Replace aging fleet/increased ridership
• 10 years/110,000 miles average lifecycle

2021 - 2024 $ 3,290,704 1

Vehicle Maintenance Equipment

• Air Compressor to support pneumatic equipment
• Bus/Vehicle Lifts
• Alignment Machine Console/Display

2021 - 2024 $ 120,000 1

Bus Rider Safety Solution and Communication Equipment

• Student ID’s and ID scanners for rider safety
• Driver tablets for active route/rider management
• Expand 2-way radio capabilities for SPED/RegEd/Dispatch/Shop

2021 - 2024 $ 450,000

46

Safe and Secure Schools

Safety and Security

47

Priority Security Reinforcements Potential Schedule Total Probable Cost

1

Security Door/Window Frames/Resistant Film

• Hardening of non-reinforced glass
• Campuses or facilities not updated in last bond

renovation schedule or on proposed renovation schedule 2021 - 2024 $ 726,275 1

Security Camera Upgrades and Additions

• 1862 current surveillance cameras range in age from

new to 7 years old

• Life expectancy is 5-7 years
• Approximately 1400 cameras are over 5 years old

2021 - 2024 $ 827,860

48

Technology

Technology

Priority Network Infrastructure Potential Schedule Total Probable Cost

1

Region 10 Fiber WAN – Phase 3

• Current UPN fiber contract expires June 30, 2022
• Need to extend R10 fiber to remaining campuses by this date
• Upgrade will increase bandwidth from each campus to 40G
• Will provide increased resiliency and minimize the severity of fiber cuts.
• Significant savings on operational costs by switching providers from

UPN to the R10 consortium 2021 - 2024 $ 1,500,000 1

Wireless Network Connectivity

• Upgrade and/or add wireless access points to campuses where access

points have reached end of life or no longer supported

• Require additional access points to enhance the District’s staff/student to

device ratios

• Improvement in connectivity and user experiences in densely populated

areas 2021 - 2024 $ 450,000

49

Technology

Priority Network Infrastructure Potential Schedule Total Probable Cost

1

Campus Network Equipment

• Upgrade campus router and switch equipment at other locations where network

equipment is reaching end of life or not longer supported

• Accommodate higher bandwidth capabilities
• Enables R10 Fiber WAN
• Increase performance and high availability at each campus
• Minimize downtime

2021 - 2024 $ 3,000,000 1

Datacenter Server/Storage Equipment

• Upgrade/replace server/storage equipment in the datacenter
• Accommodate growing safety and security systems
• 2017 Backend systems support security cameras and access control systems
• Approximate life expectancy around 5 years
• Need to expand storage capacity for camera replacement and additions
• Maintain standard of 30 days of archived video

2021 - 2024 $ 500,000

50

Technology

Priority Network Infrastructure Potential Schedule Total Probable Cost

1

Voice over Internet Protocol (VoIP) Solution

• Replace aging phone solution with a unified communications and VoIP solution
• Current solution designed and maintained using technologies and support from 4 different vendors
• Current solution increases complexity and downtime when systems malfunction
• Implement new VoIP solution that seamlessly integrates into existing network infrastructure
• Single provider for equipment, design, maintenance and support
• Provide increased availability for critical life-safety system

2021 - 2024 $ 2,200,000 2

Cellular Signal Amplifiers for Cell Service

• Current design and materials in many of the 2-story facilities creates a complete loss of cellular signal

in the interior portions of these buildings

• Prevalent use of mobile devices by staff and students
• Increasingly important to ensure cellular service throughout our facilities as an extension of our

life-safety systems

• Complete site surveys at each of these facilities
• Install provider agnostic repeaters/amplifiers to extend service throughout buildings

2021 - 2024 $ 1,700,000

51

Technology

Priority Campus and Classroom Technology Potential Schedule Total Probable Cost

1

IP-Based Bell/PA/Clock Systems

• Current analog systems are past end-of-life cycle
• No longer supported
• District has migrated to an updated IP-based solution
• Better integrates with classroom and facility technologies
• Bring remaining campuses up to new standard

2021 - 2024 $ 1,800,000 1

Classroom Multimedia AV Systems

• K-8 campuses
• Classroom multimedia displays consists of interactive projectors and

smartboards for content presentations

• Projection systems rated for 8,000 to 10,000 lifetime working hours
• Current systems require additional maintenance and support costs for

bulb/filter replacements and recalibrations

• Replace current systems with commercial grade interactive flat panels
• Flat panels rated for 50,000+ lifetime working hours and requires little to

no maintenance.

• Replaced systems during projected renovation cycles or as these

systems reach end of life.

2021 - 2024 $ 7,700,000

52

Lifecycle Management Systems

▰

The District has established an ongoing standard lifecycle management strategy for end-user compute devices, and instructional technologies.

▰

The purpose of this strategy is to proactively plan for the procurement and upkeep of campus technologies and to avoid putting the District at operational risk by retaining older, less reliable, and/or unsupported hardware.

▰

In addition to ensuring that the technology is operational, our goal is also to ensure equitable access to technology for both staff and students. 53

Technology

Priority Lifecycle Management Systems Potential Schedule Total Probable Cost

1

Wireless Computer Devices for Students

• To ensure dedicated daily access to a wireless device for each student
• Devices would align with a 4-year replacement cycle

2021 - 2024 $ 12,000,000 1

Wireless Computer Devices for Staff

• To ensure dedicated daily access to a wireless device for all instructional

related staff

• Devices would align with a 4-year replacement cycle

2021 - 2024 $ 4,700,000 1

Desktop Computer and Print Devices

• Current lifecycle management for other end-user devices is a 6-year

replacement cycle

• Desktops, computer labs, classroom presentation stations, printers,

document cameras 2021 - 2024 $ 8,300,000

54

Table Talk in Breakout Rooms Q&A Process through Slido

Bond Package Worksheet

FORMING THE STORY…

LIKES & WISHES

Please offer up any likes and wishes to assist us in improving each meeting through the Zoom chat.

Thank You

Project Kids

Next Virtual Zoom Meeting Meeting 5: June 16, 2020 5:30 p.m. to 8:00 p.m.