Citizens Advisory Committee February 4, 2020 A small group of - - PowerPoint PPT Presentation

▶
citizens advisory committee
SMART_READER_LITE
LIVE PREVIEW

Citizens Advisory Committee February 4, 2020 A small group of - - PowerPoint PPT Presentation

Jun 14, 2023 231 likes •584 views

DEERFIELD COMMUNITY SCHOOL DISTRICT Committed to Excellence and Equity in Education Citizens Advisory Committee February 4, 2020 A small group of thoughtful people could change the world. Indeed, it's the only thing that ever has.

slide-1
SLIDE 1

Citizens Advisory Committee

DEERFIELD COMMUNITY SCHOOL DISTRICT

Committed to Excellence and Equity in Education

February 4, 2020

slide-2
SLIDE 2

Citizens Advisory Committee

A small group of thoughtful people could change the

  • world. Indeed, it's the only

thing that ever has.

Margaret Mead

slide-3
SLIDE 3

Committee Purpose

  • Represent diverse population groups and interests

within community

  • Promote feedback through community survey
  • Use past and present information to:
  • Help establish the priority list of educational needs
  • Help establish the priority list of facility needs
  • Advise Board of potential plan to address future needs
slide-4
SLIDE 4

Committee Roles

Chairperson:

  • Creates meeting agendas with facilitator
  • Liaison to administration for information requests
  • Maintains order in meetings
  • Assures ground rules are followed by CAC
  • Create advisory statement(s) to Board w/assistance from CAC

Public Relations Person:

  • Transcripts highlights of meetings
  • Works with admin. to develop regular updates for Independent newspaper
  • Work with admin. to develop strategy for sharing information with other

media

  • WDEE channel
  • District Skylert (mass email)
  • District Facebook
  • Mailings
  • Community meetings/Organization meetings
slide-5
SLIDE 5

Ground Rules

  • Say what’s on your mind
  • Respect the opinions of others
  • Only one person speaks at a time. No side conversations.
  • Practice common courtesy
  • Listen first
  • Agree to disagree
  • No “bad” ideas
  • Chairperson will enforce rules
  • Keep minutes of meetings
  • Keep to a specific timeframe
slide-6
SLIDE 6

Deerfield Schools History

  • Rural school houses
  • High school housed in old elementary school
  • New high school opens on Simonson Blvd. in 1966
  • Elementary schools consolidate on Liberty St.
  • HS addition in 1978 (major renovation)
  • MS addition in 1997 (commons, classrooms)
  • New Elementary school opens on Quarry St. in 2004
  • HS addition in 2004 (science, social studies wing)
  • MS remodel in 2014
  • HS Stadium remodel and Fitness Center Addition 2016
slide-7
SLIDE 7

What is Deerfield Known For?

  • Low Class Sizes
  • Fiscal Responsibility
  • Commitment to Early Learners/Early Literacy
  • Supportive Academic Programs
  • After-school Programs for Youth and Adults
  • Strong Parent Organizations
  • Rewarding Extracurricular Offerings
  • Frequent Community Use of Facilities
  • Community Support for Student Programs
  • Opportunities for ALL Students
  • Innovative Instructional Strategies
  • Highly Qualified Educators
  • Renewable Energy Projects
  • Staff Retention
slide-8
SLIDE 8

DCSD Financial History

Fiscally Thoughtful

  • Community, School Board, Staff

Focus on Students

  • Early intervention
  • Value of learning
  • Value of providing opportunities
slide-9
SLIDE 9

State Financial History

Since 1994:

  • School Revenue Caps-help reduce property tax increases by

limiting school revenue going forward.

  • Low spending schools (Deerfield) were not allowed to catch

up to high spending schools.

  • Qualified Economic Offer (QEO)-limited staff increases to

3.8% for total package (salary and benefits)

  • QEO no longer exists under Act 10 (2011)
  • Surge of school district referenda across state. It has become

the alternate school funding mechanism for “local control.”

slide-10
SLIDE 10

2005 – 2006 Budget Decisions: Approx. $311,000

  • Replace HS Librarian w/ Aide - $35,600
  • Reduce Tech Ed. from 1.5 FTE to 1.0 FTE - $27,000
  • Tech. Specialist Retirement & Replacement - $10,000
  • School Psychologist to 60% - $20,200
  • Non-Replacement of HS English Teacher - $55,900
  • Retirement of 3 Elem. Teachers Replaced - $34,800
  • No Driver’s Education Program - $2,600
  • Increase Open Enrollment In - $50,000
  • Lower Substitute Expenses - $10,000
  • HVAC Unit Replacement (One-Time Expense) –
  • $50,000
  • Maintenance Services Reductions - $15,000

History of Budget Cuts

slide-11
SLIDE 11

History of Budget Cuts

2006 – 2007 Budget Decisions: Approx. $318,600

  • Non-Replacement of 4th Grade Retiree - $71,500
  • Elem. Math Series – (One-Time Expense) - $40,000
  • One Time Service Fees - $25,300
  • District Secretary Replacement - $5,000
  • Food Service Transfer - $30,000
  • Special Education Services - $56,500
  • Lower Summer School Pay - $10,000
  • One-Time Expenses (Equipment) - $9,300
  • Special Ed. Grant Reclassification - $25,000
  • Miscellaneous Supplies & Textbooks - $39,000
  • 1-Year Uniform Moratorium - $7,000
slide-12
SLIDE 12

History of Budget Cuts

2007-2008 Budget Decisions: Approx. $261,200

  • Hold on Textbook Purchases - $20,000
  • Non-replacement of Summer School Coordinator - $4,500
  • Savings from School Psychologist Transfer - $4,500
  • Special Education Reimbursement - $10,000
  • Business Manager Transfer to Fund 50 - $25,800
  • Debt Service Retirement - $14,000
  • Extra-curricular supplies - $2,000
  • Non-replacement of MS Teacher - $67,400
  • Non-replacement of Custodian - $40,000
  • Administration Replacements - $23,000
  • Teacher Retirements & Replacements - $20,000
  • Increase Open Enrollment In - $30,000
slide-13
SLIDE 13

FACILITY STUDY-2007

  • Facility Committee had worked on short-term (3-5 years)

and long-term (5-10 years) plans

  • Facility study completed by Plunkett Raysich Architects
  • Study used to prioritize building and grounds needs
  • Facility priorities included on community survey

CITIZENS ADVISORY COMMITTEE-2007

  • Formed to research and provide financial

recommendation to the Board COMMUNITY SURVEY-2008

  • Over 460 respondents from community and staff
  • Administration and School Board used results to determine

budget savings and reductions

slide-14
SLIDE 14

2008 CAC Recommendation

CAC Proposed Referendum:

  • 5 years with graduated amounts for a total of

$1,875,000:

  • Year 1 - $275,000
  • Year 2 - $325,000
  • Year 3 - $375,000
  • Year 4 - $425,000
  • Year 5 - $475,000
  • Referendum date of September 9, 2008
  • Total Voters: 687 Yes - 422 (61%) No – 265 (39%)
slide-15
SLIDE 15

CITIZENS ADVISORY COMMITTEE-2013

  • Formed to research and provide financial

recommendation to the Board COMMUNITY SURVEY-2013

  • 502 respondents from community and staff
  • Administration and School Board used results to

determine budget savings, reductions and priorities

2013 CAC

slide-16
SLIDE 16

2013 Survey Results

  • Minimal support for increasing K-6 class sizes
  • Community was asked to prioritize 22 programs and services if

additional budget cuts were necessary

  • Community was asked to prioritize 19 building and grounds

areas in need of maintenance, repair, upgrades

  • Top 5 areas for non-parents, parents and staff were main areas
  • f focus for referendum and B&G budget
  • Install security cameras in both buildings
  • Remodel middle school space to include science lab
  • Increase energy efficiency (replace doors/windows)
  • Upgrade stadium bleachers, foundation, stairs (ADA code)
  • Update space/equipment in tech. ed. shop and classroom
slide-17
SLIDE 17

2013 CAC Recommendation

CAC Proposed Referendum:

  • 3 years at $400,000 each year for total of $1,200,000
  • Suggest future referenda parallel Presidential election

for maximum voting opportunity

  • Requested the Board make small gym floor

replacement a priority if funds were available in year three

  • Referendum date of September 10, 2013
  • Total Voters: 483 Yes - 332 (69%) No – 151 (31%)
slide-18
SLIDE 18

2013-2016 Middle/ High School Improvement Priorities

Administration/Board Actions:

  • Removed cap on extracurricular/athletic fees
  • Secured sponsorship for replacement of all scoreboards
  • Addressed 3 of the 5 top priorities with the referendum

funds

  • Install security cameras
  • Remodel MS space with science lab (extensive remodel)
  • Upgrade Tech. Ed. space and equipment
  • Used non-referendum funds to replace small gym floor
slide-19
SLIDE 19

Budget Changes from 2008-2015

  • Non-Replace Reading Specialist Position
  • Non-Replace Elementary Core Positions
  • Non-Replace HS Math Position
  • Reduce Pupil Services Director
  • Reduce District Library Media Director
  • Reduce Elementary Instructional Aide Staff
  • Reduce MS Core Staff
  • Reduce HS Core Staff
  • Reduce PE Staff
  • Reduce AODA Position
  • Change in ER Schedule (Reduce Instr. Aide time)
  • Transition to On-site 4K Program
  • Increase Employee Health Insurance Contributions

History of Budget Changes

slide-20
SLIDE 20

CITIZENS ADVISORY COMMITTEE-2016

  • Formed to research and provide financial

recommendation to the Board COMMUNITY SURVEY-2016

  • 452 respondents from community and staff
  • Renew existing operational referendum ($400,000)
  • Capital projects to include new fitness center and stadium

remodel

2016 CAC

slide-21
SLIDE 21

CAC Proposed Referendum:

  • Question 1: $400,000 operational referendum for four years
  • Question 2: $2.9 million capital referendum for facility purposes
  • Repairs, renovations and infrastructure improvements
  • Improve school security
  • Construction of multi-use facility area/weight room
  • Construction of stadium press box and concessions area
  • Replacement of stadium bleachers
  • Continue scheduling future referenda vote on Presidential

election cycle

  • Referendum date of November 8, 2016
  • Question 1: Yes – 1,634 (72%) No - 630 (28%)
  • Question 2: Yes – 1,552 (69%) No – 712 (31%)

2016 CAC Recommendation

slide-22
SLIDE 22

Referendum History

OPERATIONAL CAPITAL 2008 (5 yrs) Year 1 (2008) $275,000 Year 2 (2009) $325,000 Year 3 (2010) $375,000 Year 4 (2011) $425,000 Year 5 (2012) $475,000 2013 (3 yrs) Year 1 (2013) $400,000 Year 2 (2014) $400,000 Year 3 (2015) $400,000 2016 (4 yrs) 2016 Year 1 (2016) $400,000 Fitness Center, Stadium $2.9 mil Year 2 (2017) $400,000 Year 3 (2018) $400,000 Year 4 (2019) $400,000

slide-23
SLIDE 23

School Finance 101

School funding comes from three primary sources: 2019-2020 Revenue total is $9,987,051

  • State Aid – 49%
  • Tax Levy – 36%
  • Other – 15%

REVENUE LIMIT

= STATE AID +

LEVY for FUND 10, 38, 41 TAX LEVY Year Revenue Limit State Aid % Fund 10, 38, 41 % Fund 39 Fund 80 Adjs. Total

  • Rev. Limit/Pupil

2015-16 8,415,366 4,696,832 56% 3,718,534 44% 1,012,181 65,000

  • 5,042

4,790,673 10,276.11 2016-17 8,418,552 4,865,742 58% 3,552,810 42% 1,164,838 65,000 939 4,783,587 10,276.11 2017-18 8,385,174 4,802,466 57% 3,582,708 43% 1,154,775 65,000 9,901 4,812,384 10,276.11 2018-19 8,399,465 4,790,511 57% 3,608,954 43% 1,168,025 65,000 1,862 4,843,841 10,276.11 2019-20 8,510,061 4,898,020 58% 3,612,041 42% 1,400,000 65,000 5,077,041 10,451.11

Total tax levy funds three programs:

  • General Fund 10 – 71.1%
  • Voter approved referenda for debt –

27.6%

  • Community Service Fund 80 – 1.3%
slide-24
SLIDE 24

District Financial History

School Year Mill Rate Increase in Revenue Limit Per Member Tax Levy 2009-10 $11.03 1.95% $4,277,364 2010-11 $11.99 1.91% $4,627,199 2011-12 $13.35

  • 5.50%

$4,920,501 2012-13 $13.13 0.50% $4,767,388 2013-14 $12.80 0.74% $4,682,086 2014-15 $13.03 0.74% $4,816,945 2015-16 $12.50 0.00% $4,790,673 2016-17 $12.36 0.00% $4,783,587 2017-18 $11.73 0.00% $4,812,384 2018-19 $11.00 0.00% $4,843,841 2019-20 $11.00 1.70% $5,077,041

slide-25
SLIDE 25

Budget Model Assumptions

  • HEADCOUNT – Membership is expected to be the following based on aging the current enrollments in

each grade by one year throughout the projection and estimating incoming kindergarten:

  • 2018‐19 – 764
  • 2019‐20 – 762
  • 2020‐21 – 768 (assuming incoming 4K class of 42)
  • REVENUE LIMIT INCREASE – 1.71%, or $179 per pupil for 2020‐2021 and set by state budget
  • EQUALIZED VALUATION –The last three years the property valuation has increased. An increase in

property valuation does not increase revenues to the district, but does change the share each community member pays

  • 2017‐18 ‐

5.96%

  • 2018‐19 ‐

7.33%

  • 2019‐20 ‐

4.84%

  • 2020‐21 ‐

2.00% (projected)

  • FUND 10 EXPENDITURES – FORECAST MODEL
  • Supplies – 2% Increase Budgeted
  • Utilities – 2.4% Increase Budgeted
  • Salary – 1.75% Increase Budgeted
  • Benefits – 2% Increase Budgeted
  • Services – 4% Increase Budgeted
slide-26
SLIDE 26

Forecast Model

Forecast Model Scenario: 2018 - 2019 2019 - 2020 2020 - 2021 2021 - 2022 2022 - 2023 2023 - 2024

Per Pupil Increase: $0 $175 $179 $0 $0 $0 Equalized Valuation Growth: 7.33% 4.84% 2.00% 2.00% 2.00% 2.00% Fund 10 Revenues

$10,340,703 $9,987,051 $9,832,323 $9,911,099 $9,836,359 $9,915,382

Fund 10 Expenditures

$10,072,268 $9,987,051 $10,123,103 $10,326,570 $10,540,248 $10,760,610

Surplus (Deficit) $268,435 ($0) ($290,780) ($415,471) ($703,889) ($845,228) Fund Balance

$1,896,886 $1,896,886 $1,606,107 $1,190,636 $486,747 ($358,481)

Fund Balance as % of Expenditures

18.83% 18.99% 15.87% 11.53% 4.62%

  • 3.33%

Total School-Based Tax Levy $4,843,841 $5,077,041 $4,612,893 $4,598,656 $4,629,847 $4,607,484 Mill Rate – Tax Rate Per $1,000 Property Value $11.00 $11.00 $9.80 $9.58 $9.45 $9.22 Non-Recurring Referendum $ $400,000 $400,000 $0 $0 $0 $0

slide-27
SLIDE 27

Fund 46 Long T Long Term Capital rm Capital Improvement Trust Fund Improvement Trust Fund

A school board with an approved long-term capital improvement plan (minimum of 10 years) may establish a “trust” that is funded with a transfer from the general fund. The contribution from Fund 10 to Fund 46 is recorded as the expenditure for shared cost and equalization aid purposes. Future expenditures from Fund 46 are not part of shared costs. A school board is prohibited from removing money deposited into Fund 46 for a period of five years after the fund is created. After the initial five year wait period is over, funds may only be used for the purposes identified in the approved long-term capital improvement plan. Fund 46 assets may not be transferred to any other school district fund. Deerfield established a Fund 46 trust account in 2015. The current balance is $500,000.

slide-28
SLIDE 28

General Fund Balance

School Year Fund Balance Percentage 2009-10 1,113,083 12.77% 2010-11 1,147,106 12.48% 2011-12 1,276,198 14.61% 2012-13 1,153,927 12.77% 2013-14 1,305,121 14.19% 2014-15 1,312,281 14.06% 2015-16 1,390,975 15.31% 2016-17 1,643,051 18.15% 2017-18 1,628,451 16.93% 2018-19 1,896,886 18.83% *2019-20 1,896,886 18.97% *Projected amount

slide-29
SLIDE 29

What is Our Challenge?

  • 4 Year Referendum ends June 30, 2020
  • Estimated shortfall for 2020-21 is $290,780 using an

estimated 1.36% increase to expenses.

  • Need feedback through community survey to provide

helpful information for future planning

slide-30
SLIDE 30

Things to Consider

  • Increased Class Sizes
  • Continued Staff Reductions
  • Deferred Maintenance Issues
  • Delayed Curriculum Purchases
  • Reduction of Academic Elective Offerings
  • Reduction of Extracurricular Offerings
  • Decline of Technology Focus
  • Limited Professional Development
  • Program Cuts
  • Increase of Fee-Based Systems
  • Fund Balance Depletion
  • Short-Term Borrowing
slide-31
SLIDE 31

Looking to the Future

  • Keep our focus on the children!
  • Use the com m unity survey as a planning

guide for the future of the district

  • Continue to consider different options/ ideas
  • Consider alternative delivery forms
  • Consider how to best use our current resources

(staff/ programs)

  • Continue to work together to come up with solutions
slide-32
SLIDE 32

Task of CAC

  • Be the ears and voice for the community
  • Communications to the Public
  • Which format(s) is most effective?
  • Which media outlets are most effective?
slide-33
SLIDE 33

Questions & Requests

  • What questions do you have regarding this information?
  • Is there additional information you would like to see at a

future meeting?

slide-34
SLIDE 34

Upcoming CAC Meetings

  • Next meeting will review long-range facility plans,

future needs and building walk-thru.

  • Schedule upcoming meeting