Chef de Mission Meeting April 5, 2018 FEI World Equestrian Games - - PowerPoint PPT Presentation

Chef de Mission Meeting April 5, 2018 FEI World Equestrian Games™ Tryon 2018

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Sport

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Sports Department

Sports Director Michael Stone Technical Coordinator Eric Straus Sports Manager Caitlin Lane Volunteer Manager Kathryn McMahon Competition Liaison Molly Oakman Stabling Manager Lance Bennett

ENDURANCE

FEI Director: Manuel BANDEIRA DE MELLO Discipline Manager: Jan STEVENS

REINING

FEI Director: Bettina de RHAM Discipline Manager: Cheryl CODY

DRESSAGE

FEI Director: Bettina DE RHAM Discipline Manager: Thomas BAUR

EVENTING

FEI Director: Catrin NORINDER Discipline Manager: Jim WOLF and Shelley PAGE

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Discipline Managers

VAULTING

FEI Director: Bettina de RHAM Discipline Manager: Kersten KLOPHAUS and Katherine RAY

JUMPING

FEI Director: John ROCHE Discipline Manager: David BURTON

DRIVING

FEI Director: Manuel BANDEIRA DE MELLO Discipline Manager: EllenMarie ETTENGER

PARA-DRESSAGE

FEI Director: Bettina de RHAM Discipline Manager: Thomas BAUR

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Discipline Managers

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Veterinary Services

Anne Baskett Veterinary Services Manager Yves Rossier WEG 2018 Veterinary Advisor Bill Hay Veterinary Services Manager Göran Åkerström FEI Veterinary Director

Venue Update

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Access & Accreditation

All accreditations for NF delegations will give access to general equestrian areas, the Athlete’s tribune and are valid during the entire event. The main stadium will have a second separate Athlete’s tribune dedicated for those athlete’s participating in the current event.

Discipline Venues

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Field of Play and Training Areas

Jumping

• Main arena 100m x 80m – 20,000 seats
• Final warm up 102m x 46m
• Training areas 128m x 112m

Eventing

• Dressage phase 60m x 20m within 92m x 77m arena – 6,000 seats
• Jumping phase 100m x 80m – 20,000 seats
• Cross Country phase about 5,700m
• Final Warm-up Dressage 2 x 60m x 20m
• Final Warm-up Jumping 102m x 46m
• Final Warm-Up Cross Country 6,000m2 with at least 4 obstacles
• Training areas 2 x 118m x 54m, 1x 70m x 42m, gallop track plus

hacking areas

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Field of Play and Training Areas

Dressage

• Main arena 60m x 20m within 100m x 80m arena
• Training areas 2x 60m x 20m and 1x 128m x 112m

Endurance

• 160 km course, varied footing and elevations
• Start and Finish on site
• Vet gate on site
• Training – 20 km loop – not on course

Reining

• Covered arena – 83m x 42m with 5,000 seats
• Training area n°1 – 83m x 42m
• Training area n°2 – 68m x 42m

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Field of Play and Training Areas

Vaulting

• Covered arena 30m x 30m with 20m lunge circle – 5,000 seats
• Final Warm-Up 118m x 54m 3x 20m lunge circles
• Training areas 70m x 42m

Para-Dressage

• Main Arena II 60/40m x 20m within 92 x 77m arena – 6,000 seats
• Final warm up 1x 60m (40m) x 20m
• Training areas 2x 118m x 54m, 1x 70m x 42m

Driving

• Driving Arena 120m x 60m – 3,000 seats
• Phase A Marathon 5,000m x 8,000m and Phase B Marathon 6,000m x 9,000m
• Final Warm-Up 100m x 60m

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Eventing Cross-Country and Driving Marathon Access

Golf cart shuttles will be available. Bicycles will be permitted for the Driving Marathon Course only and will not be permitted in the general FEI compound.

• WEG – FEI World Equestrian Games™

Tryon 2018

• Administered by the Fédération Equestre

Internationale (FEI), the worldwide governing body of equestrian sport

• Alternates with the Olympic cycle every

four years

September 11-23, 2018

Arrivals

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Horse Arrivals

The OC have appointed Peden Bloodstock and The Dutta Corporation as the shipping agents: Peden Bloodstock GmbH in Germany Director: Martin Atock The Dutta Corporation in North Salem, NY Director: Tim Dutta Arrivals and Departures will be coordinated by Peden Bloodstock GmbH and The Dutta Corporation in accordance with procedures detailed in the Equine Freight Manual. It will be possible to deliver equipment separately to Horses. Johnson Horse Transportation has been selected as the official Ground Transportation provider.

Horse Arrivals arriving through Greenville-Spartanburg Horses arriving through Greenville-Spartanburg (GSP) by plane will do their Post Arrival Quarantine (PAQ) at the venue before going into their designated stables. PAQ is onsite under the jurisdiction of the USDA.

Horse Arrivals arriving through Miami or Chicago

Horses arriving by plane through Miami or Chicago will do their Post Arrival Quarantine (PAQ) at those airports. They will then be transported to TIEC and enter the venue with Domestic Horse arrivals before going into their designated stables.

Domestic Arrivals

North American based horses will be enter the venue through the Domestic Arrivals Zone and may arrive during the designated dates and times by appointment.

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Arrival Schedule

Discipline Flight Arrivals Leave PAQ/Into discipline stables Stables open to Domestic Horses Stables Close (day after last flight leaves PAQ) Horse Inspection Final Horse Departure Arrival by Appointment Hours 07:00 – 12:00 Reining 2 Sep 4 Sep 4 Sep 7 Sep 11 Sep 16 Sep Endurance 2 Sep 5 Sep 4 Sep 7 Sep 7 Sep 8 Sep 11 Sep 16 Sep Dressage 3 Sep 4 Sep 5 Sep 6 Sep 6 Sep 7 Sep 11 Sep 18 Sep Eventing 3 Sep 5 Sep 5 Sep 7 Sep 7 Sep 8 Sep 12 Sep 18 Sep Para-Dressage 9 Sep 11 Sep 11 Sep 13 Sep 13 Sep 14 Sep 17 Sep 26 Sep Vaulting 10 Sep 11 Sep 12 Sep 13 Sep 13 Sep 14 Sep 17 Sep 26 Sep Jumping 11 Sep 12 Sep 13 Sep 13 Sep 14 Sep 15 Sep 15 Sep 16 Sep 17 Sep 26 Sep Driving 10 Sep 14 Sep 12 Sep 16 Sep 16 Sep 17 Sep 20 Sep 25 Sep

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Domestic Arrival Route

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Visas

A temporary visa is required of all visitors to enter the United States, with the exception of the following nations that are part of the Visa Waiver Program and may apply for an ESTA as well as Canada:

Andorra France Liechtenstein Singapore Australia Germany Lithuania Slovakia Austria Greece Luxembourg Slovenia Belgium Hungary Malta Spain Brunei Iceland Monaco Sweden Chile Ireland Netherlands Switzerland Czech Republic Italy New Zealand Taiwan Denmark Japan Norway United Kingdom* Estonia Korea, Republic of Portugal Finland Latvia San Marino

* British citizens only with the unrestricted right of permanent abode in England, Scotland, Wales, Northern Ireland, the Channel Islands and the Isle of

• Man. Also of note: The countries of Curacao, Bonaire, St- Eustatius, Saba and St. Maarten (of the former Netherland Antilles) are not eligible to

travel to the United States under the Visa Waiver Program if they are applying for admission with the passports from these countries.

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Visas

Visitors from non-visa waiver countries will need to obtain a temporary visa. Most visa categories, particularly those intended for participants and officials involved in a sports-related event are: B-1, Temporary Visitor for Business will be required for athletes B-2, Temporary Visitor for Pleasure will be required for all others I Visa will be required for Media You can apply for a U.S. nonimmigrant visa by first filling out the DS-160 online application. After you submit your application, you can move on to the next steps, such as signing up for an interview at the U.S. Embassy in your country. Please contact the OC if you need an invitation letter to submit with your application.

Transport & Parking

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To/from airports

Asheville, NC: via I-26 E and US-74 E, 36.3 miles (58km), 39 minutes Greenville, SC: via I-85 N and I-26 W, 43.6 miles (70km), 49 minutes Charlotte, NC: via I-85 S and US-74 W, 70.5 miles (113km), 1h15

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National Federation Transport

OC will provide rental vehicles for each Chef de Mission and each discipline team. These will consist of cars and vans depending on the size of the discipline team to include the following: Chefs de Mission, Chefs d’Equipe, Athletes, Grooms, Team Veterinarians, Vaulting Attendants, Vaulting Lungers and Vaulting National Trainers. This service will be available from September 1st until September 25th.

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Car Passes

In addition to the vehicles provided by the OC, one additional car pass will be provided per discipline at no charge to park at the venue. Additional car passes for general parking areas will be available for purchase for additional NF parking needs.

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On Venue transport

Internal transport will be provided by golf cart shuttles running throughout the day. Personal golf carts and bicycles will not be permitted. Mobility vehicles for para-dressage athletes will be permitted. Charging stations will be provided next to the stable area. Bicycles will be permitted on the Driving Marathon course only.

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Stables

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Stables

Disciplines Stabled together

• All stalls the same 10ft x 12ft, rubber mats, fans etc.
• 1 tack room for every 4 stalls
• Some containers permitted near stalls
• Space in aisles for tack boxes
• Extra tack/equipment stalls for Para Dressage
• Covered wash stalls with multiple water outlets per barn

Bedding

• Shavings first bedding free, other bedding by request at NF cost

Security

• Professional Security and FEI Stewards

Electric

• Outlets near all stalls - 110 V

TIEC Stall

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Cooling Facilities

Ice will be available:

• In the stable area,
• At the finish of each competition

Misting fans will be available at the finish of Eventing Cross-Country and Driving Marathon.

Feed and Forage Supply 2018 FEI World Equestrian Games

• Dr. Joe D. Pagan

President

Official Equine Nutritionist of the 2018 FEI WORLD EQUESTRIAN GAMES

Exclusive Vendor for Equine Feed, Supplements, Forage and Bedding of the 2018 FEI WORLD EQUESTRIAN GAMES

The types of feeds, forages and bedding that will be allowed at Tryon 2018 are regulated by 4 different governmental agencies or organizations:

• 1. Food & Drug Administration (FDA)
• 2. U.S. Department of Agriculture (USDA)
• 3. North Carolina Department of Agriculture
• 4. International Equestrian Federation (FEI)

Bedding

• Shavings - for sale by TWEG (not KER)

Available from KER by special pre-order only

• Wheat straw
• Shredded cardboard (Airlite)

Forage Regulations

Hay cannot be imported from

• utside United States

Haylage and chaff allowed with special import permit Domestic hay must be tick-free

Forages Available

Timothy hay (1st and 2nd cut) Alfalfa Hay

Cereal Grains

• Oats
• Barley
• Corn

Misc.

• Beet pulp
• Wheat bran
• Salt blocks
• Vegetable oil

Carrots Apples Treats

US Manufactured Feeds

(manufactured in equine-only facilities)

US Manufactured Supplements

(tested for prohibited substances)

Most European feeds, haylage and chaff can be imported with appropriate registration and import permits

Importation of feeds, haylage and chaff

• Manufacturer required to have FDA registration number
• Manufacturer must have agent inside US with knowledge of

facility to obtain FDA number

• Importer (US company) to assist customs broker with

assigning tariff codes and give FDA prior notice of delivery

• Feeds containing animal-source vitamins or gelatin (most

do), haylages and chaffs require a special USDA short term import permit (VS 16-3)

• USDA permit holder must be US company and is

responsible for tracking shipments and disposing of unused product at end of competition

• USDA requires documents to accompany shipment with

details about product composition and manufacturing process

Options for importation of feed, haylage and chaff

• 1. NF can import products on their own. KER will provide contact

details for relevant agencies and procedures at no cost to NF.

• 2. KER will serve as agent, importer and permit holder for a fee

depending on:

• 1. Number of companies (FDA registration)
• 2. Number of products (documentation)
• 3. Number of pieces (tracking and disposal)
• 4. Number of shipments (tracking and prior notice)
• 3. KER will serve as agent, importer and permit holder as part of

all-inclusive package of products and services

Available à la carte at venue from KER (price list published June 1)

• Timothy and alfalfa hay
• Wheat straw and shredded cardboard

bedding (pre-order)

• Cereal grains and wheat bran
• Beet pulp, vegetable oil and salt
• US manufactured feeds
• US manufactured supplements
• Carrots and apples

All-inclusive package

• Includes all à la carte nutrition products during

stay at venue

• Bedding is not included
• Range of European feeds, haylage and chaff

delivered to venue

• Importation agency service for other feeds not

found in supplied European range

• Everything included for one price ($500/horse)

KER is making arrangements with European Feed Manufacturers to supply feed, haylage and chaff for all-inclusive package

• Intend to have feeds available from leading European feed, haylage and

chaff manufacturers

• Products available for purchase throughout Europe before competition
• Feeds, haylage and chaff pre-ordered by NFs for individual horses
• Feeds delivered by manufacturer to UK for consolidation (Saracen Feeds,

Kent, UK)

• All feeds sampled by KER and tested for naturally occurring prohibited

substances (NOPS) at FEI approved lab in Newmarket, UK

• Feeds shipped in temperature-controlled containers to Tryon
• Importation handled by KER

Companies Already Enrolled in All-inclusive Program

Saracen Horse Feeds (UK) Golden Grass haylage

In process of enrolling others through April and May

Timeline for all-inclusive

June 1: List of European feeds, haylage and chaff available will be published

• Website with description of each product
• List of company contacts and vendor locations

by country July 2: NF orders for feed, forage and supplements August 1: Products shipped to Tryon in temperature-controlled containers

All-inclusive package orders

For each horse:

• Forage type(s): 11 kg daily allowance
• Feed type: 6 kg daily allowance
• Grains and wheat bran: as required
• Supplements: as required
• Carrots: 2 kg daily allowance
• Apples: 1 kg daily allowance

General Timeline

June 1:

• European feeds, haylage and chaff available in

all-inclusive package published

• à la carte price list published
• Agency fees for importation published

July 2:

• Orders taken for all-inclusion package

General Timeline

August 1:

• Payment for all-inclusive package due ($500/horse)
• Payment due for special order bedding
• Deposit ($250/horse) due for à la carte
• Agency fee due for feed importation service

Information and instructions regarding feed, forage and bedding order procedures will be distributed to NFs electronically by April 13. Please provide us with contact details for relevant staff to receive correspondence. Please contact KER by email tryon2018@ker.com

• Dr. Joe D. Pagan

Eileen Phethean

Feed and Forage Supply 2018 FEI World Equestrian Games

• Dr. Joe D. Pagan

President

Containers

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Shipping containers The OC can facilitate the unloading of 20’ containers. Larger containers that require a crane

• ff-load is at the cost of the Federation and will need to be facilitated with the OC.

The venue can begin receiving shipping containers on August 15 and must arrive no later than September 7. Ideally, all containers should arrive by September 1. Arrivals after September 1 must be specially approved by the OC. Pods Pod storage will be available onsite for teams. Pricing will be available in due course. Shipping container and POD storage will be in a designated area behind Barn 7.

Housing

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National Federation Accommodation

NF rooms covered by the OC must be booked through the Housing Bureau, Connections Housing. Housing Connections is beginning to send NF hotel cluster assignments out to NF contacts this week. Disciplines will be assigned to hotels within 5 miles/8 kilometers of each other in the following areas. Connections Housing will be able to accommodate additional NF discipline staff within these clusters based on availability. Housing Cluster Assignments:

• Endurance / Jumping:

Flat Rock

• Dressage / Driving:

Forest City

• Reining / Para Dressage:

Asheville Airport

• Eventing / Vaulting:

Spartanburg Chefs de Mission may choose to book their accommodation for the duration of their stay at

• ne of the locations of their discipline housing.

Grooms and Team Vets will be housed onsite at TIEC Double rooms will be available for Para athlete assistants

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Hotels within Location Clusters to include (more hotels may be added to clusters): Flat Rock Cluster

• Holiday Inn Express Flat Rock
• Mountain Lodge
• Quality Inn Flat Rock
• Fairfield Inn Marriott Flat Rock

Forest City Cluster

• Baymont Forest City
• Hampton Inn Forest City
• Holiday Inn Express Forest City

Housing Bureau Contact Details Connections Housing Phone: 702-675-6574 and Email: tryon@connectionshousing.com Asheville Airport Cluster

• Clarion Asheville Airport
• Wingate Asheville Airport
• Fairfield Inn Asheville Airport
• Hampton Inn Airport

Spartanburg Cluster

• AC Hotel Spartanburg
• Spartanburg Marriott

National Federation Accommodation

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Grooms Housing

Grooms will be accommodated at the competition venue and booked using the same process through The Housing Bureau – Tryon 2018, Connections Housing. The free of charge period is as follows:

• Earliest arrival on the day of horses arriving for each discipline,
• Latest departure at the day of Stables closing, for each discipline.

Number of grooms accommodated at OC expense, per Athlete/Horse, are as follows: Reining 1 groom per Athlete Dressage 1 groom per Athlete Para-Dressage 1 groom per Athlete Endurance 2 grooms per Athlete Eventing 1 groom per Athlete Jumping 1 groom per Athlete Driving 2 grooms per Athlete Vaulting 1 groom per 3 Horses

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Grooms Housing

Grooms will be accommodated at the competition venue and booked using the same process through The Housing Bureau – Tryon 2018, Connections Housing. The free of charge period is as follows:

• Earliest arrival on the day of horses arriving for each discipline,
• Latest departure at the day of Stables closing, for each discipline.

Examples of onsite grooms housing room:

Support Services

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Human Medical

A Carolina Med 1 Mobile Hospital Unit will be onsite. Med 1 Capabilities:

• 1,000-square-foot patient care component, equipped and staffed to manage

minor to severe emergency medical conditions, including operative trauma surgery and intensive medical care

• Six critical care beds, including two isolated beds where surgical procedures

may be performed

• Full trauma surgery and anesthetic capabilities
• Emergency department acute care beds and a dental/EENT chair

EMS services will be located at each competition field of play.

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Security

Metal detectors and bag search at entrance Special entrance for accredited National Federation delegates Clear see through bags required for spectators Smoking will be strictly prohibited in the stable area Open fires (e.g. camping stoves) will be strictly prohibited Open space and entry ways between the stables may not be obstructed by equipment (except normal size trunks), All electrical plugs will be US sockets (110V), participants will need to bring adaptors

• r they will be available for purchase onsite.

No one will be allowed to stay in the stables. Those who disregard the above security regulations may incur a fine and/or other appropriate sanctions.

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Veterinary

The Veterinary Clinic will offer the following services: Clinical pathology, Pharmacy, Endoscopy, Radiography, Ultrasonography, Physiotherapy service, Stocks, and Weight scale. The Veterinary Clinic is open daily and has regular hours of operation from 07:00 to 18:00 EDT and two hours after any evening competition. 24-hour Emergency Services are available. External referral clinics:

• Tryon Equine Hospital in Columbus, NC
• The University of Georgia Veterinary Hospital in Athens, GA
• North Carolina State University – College of Veterinary Medicine Equine Hospital in Raleigh, NC

When needed, an equine ambulance will be available to transport horses under USDA seal from the Veterinary Clinic on-site to these referral hospitals. Equine Ambulance Services are provided by the Massachusetts Society for the Prevention of Cruelty to Animals (MSPCA) and the Polk Equine Emergency Rescue (PEER) under the direction of

• Mr. Roger Lauze – MSPCA.

WEG Vet Services Contact Information: Anne Baskett abaskett@tryonweg.com Bill Hay bhay@tryonweg.com Yves Rossier at yves.rossier@umontreal.ca

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Farrier

Farriers will be available from the day the first horse arrives at the venue and remain on-site until the final horse leaves the venue. Farrier stations will be located adjacent to stabling areas. Games Farrier Coordinator: David Farley CF APF-I and James Gilchrist APF from American Association

• f

Professional Farriers Inc. and International Association

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Professional Farriers Inc. (AAPF/IAPF) Forges and equipment will be available for the NF Farriers’ use. Mobile forges will also be available by warm-up arenas (or equivalent) during the competition with everything necessary to replace a shoe quickly. This service will be free of charge for NFs. During competition, two to three further farriers will be on-venue during the day at all times. Outside of the opening hours of the forge, an emergency service will be available.

Catering and Hospitality

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NF Catering

There will be two main catering locations – a main location behind Barn 7 and a satellite, 24 hour location behind Barn 4. Grooms will have access to the catering locations starting the day their horse arrives through when their horse departs. All other NF members with meals covered by the OC will have access to catering free of charge from 1 day before the discipline’s Horse inspection to 1 day after the end of the discipline’s competition. Additional meal access for outside of these periods (including from stables opening) and for additional staff will be available at NF cost. Details regarding the process and costs for additional meals will be available by April 30. Grab & Go options will be available. Food will be available at the start area of each Endurance, Cross-Country and Marathon on those competition days.

Corporate & VIP Hospitality Packages

Summit Club

This exquisite Club is strategically nestled between the famed Tryon Stadium and the new International Stadium to ensure you are in the center of the Games action. Located on the top floor of this three-story building, “International Pavilion”. All-inclusive premium food and beverage program. Private table accommodating 6 guests with table beverage service. Or, for smaller groups of less than 6, you can enjoy Club access with open seating.

Exclusive VIP Membership Package

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Each package includes: Tryon Stadium and International Stadium viewing from the third floor of the new International Pavilion building Reserved table for six (6) guests. Or, individual access with open Club seating. All Inclusive, premium enhancements including an exquisite buffet lunch including specialty and local food, tableside beverage service and expanded viewing areas. Full premium bar. Coffee and continental breakfast service beginning at 8:00am* A full lunch buffet including entrées, sandwiches, and salads served 11:30am - 2:30pm* Afternoon snack served 3:00pm – 6:00pm* Cozy dining area in a climate controlled, relaxed setting that is equipped with HDTVs so you can follow all the Games action. Convenient proximity to the World Equine Expo™ and official WEG merchandise tent with

• fficial apparel and gifts

Access to interior restrooms Parking benefits:

• For each two (2) VIP individual tickets

purchased, receive one (1) VIP Parking pass

• Three (3) VIP Parking Passes per reserved

table of 6 guests.

*Times and schedule subject to change

Summit Club cont.

Additional Benefits: Each ticket also grants access to the general public grounds

• f

Tryon International Equestrian Center.

Please note, access to the Summit Club does not provide a reserved seat in a stadium. A reserved stadium seat requires a secondary purchase.

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Summit Club cont.

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Description / Discipline Days/Date Individual Table of 6 Dressage Full Discipline Wednesday-Friday, 9/12-14 & Sunday 9/16 $2,600+ $15,000+ Eventing (Dressage, Jumping & XC Finish) Full Discipline Thursday-Sunday, 9/13-9/16 $2,300+ $12,000+ Jumping Full Discipline Wednesday-Friday, 9/19-21 & Sunday 9/23 $4,200+ $25,000+ Week 1 All Disciplines 9/12-9/16 (5 days) $3,300+ $20,000+ Week 2 All Disciplines 9/18-9/23 (6 days) $5,100+ $30,000+ All Games Package All Disciplines 9/12-9/23 (12 days) $7,000+ $40,000+ +Plus applicable NC Sales Tax and 4% processing fee.

Summit Club Package Pricing

Order Now

Strong pre-sales leaving low inventory. Reserve your tables now.

To reserve a package or for more information, please contact us at: Jan Ivey Director of Corporate Hospitality 828-863-1470 jivey@tryon.com

Media and Communication

Athlete Communications & Interviews

Pre-Event When in need of fulfilling athlete interview requests from members of the media, we will work with you directly to gain appropriate access to your federations athletes in a timely manner per each request. We anticipate as we get closer to September, the number of pre-event request access to athletes via the press will increase, most importantly after team selections. If needed, we can help you prepare information statements about the event and progress of the venue in relation to sport, accommodations, ticketing, if questions arise or become prominent in NF communications with the media. We will work directly with each NF Press Officer to coordinate specific interview requests pre-event.

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Athlete Communications & Interviews

During Event The FEI Communications Team and the Tryon Communications & Marketing Team will enforce mandated guidelines during the event in regards to media access to athletes outside of official press conferences and NF-organized interviews. Media will NOT be allowed in the stabling area – only on a case by case basis will the Press Operations Team and FEI Communications Team determined if access to stabling will be granted. If a member of the media requests an in-person interview with a rider, the Press Operations team will coordinate directly with the representing NF Press Officer for direct access to athletes. There will be a Chill-Out Zone in the Media Center, as well as an I-Zone near the Mixed Zone for more casual interviews with athletes pre and post competition.

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Athlete Communications & Interviews

NF Press Officers will be notified prior to any official sport press conference or official communication press conference Press Officers will be responsible for coordinating their athletes timely/pre-determined arrival at official press conferences It is our goal to make this the most comfortable and efficient FEI World Equestrian Games™ for the media yet – and we need your help to make that possible! Post Event Communication and requests via the media post-event will be coordinated through the Press Operations Team and the representing NF Press Officer

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All Chefs de Mission, Chefs d’Equipe, Athletes, team personnel and especially medalists and placed athletes are requested to make themselves available for interviews when requested by the FEI World Equestrian Games™ 2018 Tryon Media Team. In addition, all Athletes will be obliged to pass through the flash interview and mixed zones after competing. All medalists, placed athletes and the best US athlete of the respective discipline are

• bliged to attend the Press Conference at the end of the day of competition. Other

persons may be requested by media, and their presence would be greatly appreciated upon request of the FEI World Equestrian Games™ 2018 in Tryon Media Team. Team Kiss & Cry Areas: Each stadium will have a “Team Kiss and Cry” area to which a maximum of 7 persons pertaining to the relevant Athlete currently in the arena will be allowed. Up to 16 persons will be permitted during the vaulting squad competition.

Mixed Zone, Press Conferences and Interviews

www.facebook/tryon2018 @tryon2018 @tryon2018 Social media and the varying platforms will play a major role in global coverage. Coordinated efforts through sport channels will help propel the reach and exposure of the event. It is our goal to make this the most innovative and forward-thinking games through the usage of social media.

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Social Channels & Usages

IT Services & Communication

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Wi-Fi will be available throughout the venue. Radios will be permitted, pending approval of frequencies and devices from the RF Coordinator and registration of the devices. Additional details on this process will be available soon. Closed Circuit TV will be located throughout the venue. The NF Extranet Platform can be accessed at: http://federations.tryon2018.com/ Important updates and documents will be uploaded leading up to and during the games.

IT Services & Communications

Ceremonies

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Opening and Closing Ceremonies

Opening Cerem ony: Chefs de Mission, Chefs d’Equipe, Athletes, grooms and team staff/officials from all NFs represented at the FEI World Equestrian Games™ 2018 in Tryon will be invited by the OC to the Opening Ceremony with their national uniforms (without horses) to take part in the Opening Ceremony on Tuesday, September 11th, 2018 from 6pm in the Main Stadium. Closing Cerem ony: Chefs de Mission, Chefs d’Equipe, Athletes, grooms and team staff/officials from all NFs represented at the FEI World Equestrian Games™ 2018 in Tryon will be invited by the OC to the Closing Ceremony on Sunday, September 23rd, 2018 from 6pm in the Main Stadium.

Accounts and Rates

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Accounts and Rates

Prior to the start of WEG, each NF will be required to authorize a credit card to establish a Master Account. They will need to provide a list of those people authorized to charge to the account. A WEG Rate Sheet will be provided for NFs including but not limited to the following items:

• Feed, Hay and Bedding (pricing

available June 1)

• Rate Sheet for Items Provided by

the OC (pricing available April 30) Stable Supplies

• Water Bucket
• Feed Bucket
• Pitchfork
• Broom
• Muck Bucket
• Wheel Barrow
• Grooming Supplies
• Ice
• Vet Supplies
• Catering and Hospitality
• Meal tickets
• VIP Hospitality options