Chapel Business Meeting FALL 2020 October 29th, 2020 Opening and - PowerPoint PPT Presentation

Chapel Business Meeting FALL 2020 October 29th, 2020

• Opening and Prayer • Chapel at-large update • Budget update • Ministry highlights • Admin/Ops update • Closing

Entry to Church and Multiplying Building Becoming a Living as a Discipleship Ministry People and Relationships Disciple Disciple Pathway Alignment Churches Equipping people to know Jesus and Follow Him How Chapel will operate What will be the outcome

• Fun • Broad Entry Events • Important • Share with Others • Relational Key Goals: Topical • Relevant • Impactful Events/ • New Attendees • Change in behavior Environments • Useful • Connectivity • Bible Based viewpoint • Discipleship • Sunday • Weds Church • Teaching • Worship • Ministry Activities • Life/D Groups • Relationships Discipleship • Multiplying • Serving • Giving

• Fun • Broad Entry Events • Important • Share with Others • Relational Key Goals: Topical • Relevant • Impactful Events/ • New Attendees • Change in behavior Environments • Useful • Connectivity • Bible Based viewpoint • Discipleship • Sunday • Weds Church • Teaching • Worship • Ministry Activities • Life and D Groups • Relationships Discipleship • Multiplying • Serving • Giving

Attend Church for 1-2 months • PCO information • Welcome Letter and call • Connect Card Attend a CONNECT Class • SHAPE Class • Membership meeting, if applicable • Baptism Take a step towards engagement Discipleship • Invitation to join a Discipleship Groups • Foster growth and relationships • Development Leaders

• Mixed groups • 3-5 people • 1x/month • Same Gender • Relational • 3-12 months • Fun and Serving • Weekly connections Discipleship Life Groups Groups Guidance: All roads lead to Discipleship Groups Women Men Studies Studies • Men Only • Women only • Weekly • Weekly • Topical/Scripture • Topical/Scripture • 1 semester • 1 semester only

January-December 2020 (monthly avg) Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 9:30am Worship Service 146 157 152 0 0 70 62 61 71 97 9:30am Livestream Service 137 0 0 53 52 51 48 48 11:00am Worship Service 174 163 Total Livestream views 0 0 412 307 227 229 225 196 162 141 Average 320 320 290+ 307 227 ~ 282 296 309 332 - Amazing team effort to adapt and do it safetly - 3 Transitions: Pre, Lockdown-streaming, Re-opening - Livestreaming is here to stay - 2 Services coming back in November

Operating Building Benevolence Activity Account Fund Fund Total 12/31/2019 381,962 12,476 11,584 406,022 Inflow 659,950 1 400 660,351 Outflow (733,370) (6,770) (1,716) (741,856) 9/30/2020 308,543 5,706 10,268 324,517 Change (73,419) (6,769) (1,316) (81,505) • $81k decrease in account balances • See Budget update for Giving/Expense detail • PPP loan received for $72.3k • $22K received for playground YTD • Goal: $80K • $163K transferred to higher yield investment account

YTD Actual vs. Budget Analysis Net income loss of vs. Budget Better • Giving down $115k Account Actual Budget (Worse) Weekend Giving 479,677 595,352 (115,675) • Expenses $52k favorable Other Income 940 6,465 (5,525) • Expenses budgeted to outpace Giving until Q4. Total Income 480,617 601,817 (121,200) Comp and Benefits 401,059 406,545 5,486 Other notes: Finance 97,820 97,839 19 • Facilities: lower by 14K related (maintenance, Facilities 48,480 62,385 13,905 utilities and cleaning) Insurance 867 3,510 2,643 • Children: lower due to event cancellations Office Management 19,115 17,490 (1,625) • Worship Service 6,068 5,970 (98) Adult events: Lower due to class cancellations Children 3,638 15,825 12,187 • Outreach/Missions: $16K favorable on future Student 15,455 12,840 (2,615) missions, but still at 11% of total giving – Adult 2,335 8,605 6,270 target 10% Missions 53,634 69,525 15,891 Total 648,470 700,534 52,064 Net Income/(Loss) (167,853) (98,716) (69,136)

1) To walk through next steps and discuss the formation of a leadership and volunteer team with a focus on children and parents. 2) What is in store in the near term? • In person and online • Safety considerations • More Volunteers 3) Ministry Search • Job description posted • Interview team set

Week of Oct 5th: Ongoing calls to Children’s leaders Oct 8 th , 7pm:1st Children's Leadership meeting via zoom (JP/Derek) Job Postings finalized for Worship and Children’s (JP/Derek) Week of Oct 12th: Oct 13 th : 2nd Children's Leadership meeting via Zoom (JP plan and schedule) Week of October 26th Oct 29 th : Business Meeting (Zoom) 7pm. Oct 31 st : Harvest Fun event 11-3pm Rain date: Nov 1st November TBD Nov 1 st : Updated online Sunday children’s video Nov 2 nd : 3 rd Children’s Leadership team meeting Initiate 1 st K-2 and/or 3-5 th class at 9:30am service in mid Nov (with 2 nd service addition)

• Sunday Classes • Parenting materials • Childcare • Communications • Online engagement • Fun videos • Learning Additional areas: Online Teaching/Care Engagement Music Drama Service Entertainment Art Programs Fun Events Parents • Harvest Fun Day • Chatter & Scatter • Play spaces • Parenting resources • Home visits • Parenting Classes • Playground

Output of Strategic Planning: Building Relationships/Topical Environments Vision: To care for families by providing a fun, inviting and safe outdoor play space. Scope: To remove the current playground structure and replace with safe and engaging structures for 2-12 year old's. Proposal: • Remove the current structure • Level the ground and fill/grass area • Install two (ages 2-5 and 5-12) structures (gap space) • Wood chip floor (child safe material) • Friendly and safe fencing enclosure • Shade structure

Up to 55 People, ADA Complaint 50’ x 40’ area along building and windows 2-5 year area: 4 Activities + ~10ft of separation

Deep Freeze March 6-8 51 students and leaders 6 baptism requests Adjustment to Pandemic At first went 100% online: virtual Refuel, Ignite and daily live-streams Transitioned to mix of remote-in and in-person meetings. workcampNE Hosted a local work camp here at Chapel 5 churches/groups 60 campers 30 adult volunteers 12 homes Looking Ahead In addition to student programming, focusing on 1:1 relationships. In constant evaluation with student programming based on status of public schools in the area. Ready to pivot to 100% online if needed due to number of COVID cases in MA. Chapel Fall Cleanup: 11/14. Considering Deep Freeze options for late March Deep Freeze 2021, but safety is top concern.

2020 Ministry Goals: ● Team Approach ● Consistency in Sound ● Variety in Approach ● Develop Leaders ○ A/V Tech – Sound, Livestream, On Screen Presentation ○ Worship – Leaders, Musicians, Singers, Youth involvement

2020 YTD Highlights: • New Leaders emerging • Third Saturday: started Testimonies (4 men so far) • Tuesday Night Bible Study: Study based • Pick up Basketball (Winter/early Spring) • Provision ministry packing event 2020-2021 Ministry Goals/Vision/Key Activities: • New Study Fall Kick Off – Men and Minor Prophets • Re-start Third Saturday

Mission Statement • Equipping women to know the Lord through greater understanding of Scripture and by pursuing community with one another. Team | First Circle • Kylie Gibbons | Director • Jenny White | Office Liaison, Moms Coordinator • Laurie Casagrande | Community Outreach & Service Coordinator • Michelle Shekelton | Bible Study Coordinator Team | Second Circle | Bible Study Leaders • Karin Bryan | Lauren Ames | Michelle Shekelton | Rhonda Shannon Bible Studies • Fall Similar Topics | Spring Same Study, Different Meeting Times • Currently | Four Studies: Two in Person, Two Online

2020 YTD Highlights: • Transitional team period • Safe Care assistance • Chapel Partners: Provision and Rick & Myla Berry (Converge) 2020-2021 Ministry Goals/Vision/Key Activities: • Outreach w/3 groups (Missions, Partners, Serving) • Build Outreach Team • Manage Missionary/Partner Changes • Missions Trip Development

2020 YTD: • Groups continue to meet and connect 2021 Ministry Goals: • Marriage, Parenting and Relationships • Begin forming Discipleship program connection (D Groups)

2020 Planned 2020 Completed/In-Process Strategic Plan: Mission and Vision Pathway, Adult Classes and Discipleship Connect/RE-Connect Class COVID-19 Response and Execution Technology investments “ Communications changes “ Facility usage/compliance/control plans Safety Enhancements New Chapel Health/Policy drafted “ Safety Egress Lighting installed “ Applied/Rejected for MA Security Grant Sanctuary/Communications improvement New Projection System Expanded storage area Finance and Accounting PPP, New Financial Policy drafted Cost reductions (copier, cleaning, etc.)

Q&A