Chapel Business Meeting FALL 2020 October 29th, 2020 Opening and - - PowerPoint PPT Presentation

Chapel Business Meeting FALL 2020

October 29th, 2020

• Opening and Prayer
• Chapel at-large update
• Budget update
• Ministry highlights
• Admin/Ops update
• Closing

Entry to Discipleship Pathway Building Relationships Church and Ministry Alignment Becoming a Disciple Living as a Disciple Multiplying People and Churches

Equipping people to know Jesus and Follow Him

How Chapel will operate What will be the outcome

Entry Events

• Fun
• Broad
• Important
• Share with Others

Topical Events/ Environments

• Relational
• Relevant
• Impactful
• Change in behavior
• Useful
• Bible Based viewpoint

Church

• Sunday
• Weds
• Teaching
• Worship
• Ministry Activities

Discipleship

• Life/D Groups
• Relationships
• Multiplying
• Serving
• Giving

Key Goals:

• New Attendees
• Connectivity
• Discipleship

Entry Events

• Fun
• Broad
• Important
• Share with Others

Topical Events/ Environments

• Relational
• Relevant
• Impactful
• Change in behavior
• Useful
• Bible Based viewpoint

Church

• Sunday
• Weds
• Teaching
• Worship
• Ministry Activities

Discipleship

• Life and D Groups
• Relationships
• Multiplying
• Serving
• Giving

Key Goals:

• New Attendees
• Connectivity
• Discipleship

Attend Church for 1-2 months

• PCO information
• Welcome Letter and call
• Connect Card

Attend a CONNECT Class

• SHAPE Class
• Membership meeting, if applicable
• Baptism

Take a step towards engagement Discipleship

• Invitation to join a Discipleship Groups
• Foster growth and relationships
• Development Leaders

• Women only
• Weekly
• Topical/Scripture
• 1 semester only
• Men Only
• Weekly
• Topical/Scripture
• 1 semester
• Mixed groups
• 1x/month
• Relational
• Fun and Serving
• 3-5 people
• Same Gender
• 3-12 months
• Weekly connections

Discipleship Groups

Life Groups Women Studies Men Studies

Guidance: All roads lead to Discipleship Groups

January-December 2020 (monthly avg)

Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19

9:30am Worship Service 146 157 152 70 62 61 71 97 9:30am Livestream Service 137 53 52 51 48 48 11:00am Worship Service 174 163 Total Livestream views 412 307 227 229 225 196 162 141

Average 320 320 290+ 307 227 ~ 282 296 309 332

• Amazing team effort to adapt and do it safetly
• 3 Transitions: Pre, Lockdown-streaming, Re-opening
• Livestreaming is here to stay
• 2 Services coming back in November

• $81k decrease in account balances
• See Budget update for Giving/Expense detail
• PPP loan received for $72.3k
• $22K received for playground YTD
• Goal: $80K
• $163K transferred to higher yield investment

account

Activity Operating Account Building Fund Benevolence Fund Total 12/31/2019 381,962 12,476 11,584 406,022 Inflow 659,950 1 400 660,351 Outflow (733,370) (6,770) (1,716) (741,856) 9/30/2020 308,543 5,706 10,268 324,517 Change (73,419) (6,769) (1,316) (81,505)

Net income loss of vs. Budget

• Giving down $115k
• Expenses $52k favorable
• Expenses budgeted to outpace Giving until Q4.

Other notes:

• Facilities: lower by 14K related (maintenance,

utilities and cleaning)

• Children: lower due to event cancellations
• Adult events: Lower due to class cancellations
• Outreach/Missions: $16K favorable on future

missions, but still at 11% of total giving – target 10%

Account Actual Budget Better (Worse) Weekend Giving 479,677 595,352 (115,675) Other Income 940 6,465 (5,525) Total Income 480,617 601,817 (121,200) Comp and Benefits 401,059 406,545 5,486 Finance 97,820 97,839 19 Facilities 48,480 62,385 13,905 Insurance 867 3,510 2,643 Office Management 19,115 17,490 (1,625) Worship Service 6,068 5,970 (98) Children 3,638 15,825 12,187 Student 15,455 12,840 (2,615) Adult 2,335 8,605 6,270 Missions 53,634 69,525 15,891 Total 648,470 700,534 52,064 Net Income/(Loss) (167,853) (98,716) (69,136) YTD Actual vs. Budget Analysis

1) To walk through next steps and discuss the formation of a leadership and volunteer team with a focus on children and parents. 2) What is in store in the near term?

• In person and online
• Safety considerations
• More Volunteers

3) Ministry Search

• Job description posted
• Interview team set

Week of Oct 5th: Ongoing calls to Children’s leaders Oct 8th, 7pm:1st Children's Leadership meeting via zoom (JP/Derek) Job Postings finalized for Worship and Children’s (JP/Derek) Week of Oct 12th: Oct 13th: 2nd Children's Leadership meeting via Zoom (JP plan and schedule) Week of October 26th Oct 29th: Business Meeting (Zoom) 7pm. Oct 31st: Harvest Fun event 11-3pm Rain date: Nov 1st November TBD Nov 1st: Updated online Sunday children’s video Nov 2nd: 3rd Children’s Leadership team meeting Initiate 1st K-2 and/or 3-5th class at 9:30am service in mid Nov (with 2nd service addition)

• Chatter & Scatter
• Parenting resources
• Parenting Classes
• Harvest Fun Day
• Play spaces
• Home visits
• Playground
• Parenting materials
• Communications
• Fun videos
• Learning
• Sunday Classes
• Childcare
• Online engagement

Teaching/Care Online Engagement Parents Fun Events

Additional areas: Music Drama Service Entertainment Art Programs

Output of Strategic Planning: Building Relationships/Topical Environments Vision: To care for families by providing a fun, inviting and safe outdoor play space. Scope: To remove the current playground structure and replace with safe and engaging structures for 2-12 year old's.

Proposal:

• Remove the current structure
• Level the ground and fill/grass area
• Install two (ages 2-5 and 5-12) structures (gap space)
• Wood chip floor (child safe material)
• Friendly and safe fencing enclosure
• Shade structure

Up to 55 People, ADA Complaint 50’ x 40’ area along building and windows 2-5 year area: 4 Activities + ~10ft of separation

Deep Freeze March 6-8 51 students and leaders 6 baptism requests Adjustment to Pandemic At first went 100% online: virtual Refuel, Ignite and daily live-streams Transitioned to mix of remote-in and in-person meetings. workcampNE Hosted a local work camp here at Chapel 5 churches/groups 60 campers 30 adult volunteers 12 homes Looking Ahead In addition to student programming, focusing on 1:1 relationships. In constant evaluation with student programming based on status of public schools in the area. Ready to pivot to 100% online if needed due to number of COVID cases in MA. Chapel Fall Cleanup: 11/14. Considering Deep Freeze options for late March Deep Freeze 2021, but safety is top concern.

2020 Ministry Goals:

• Team Approach
• Consistency in Sound
• Variety in Approach
• Develop Leaders

○ A/V Tech – Sound, Livestream, On Screen Presentation ○ Worship – Leaders, Musicians, Singers, Youth involvement

2020 YTD Highlights:

• New Leaders emerging
• Third Saturday: started Testimonies (4 men so far)
• Tuesday Night Bible Study: Study based
• Pick up Basketball (Winter/early Spring)
• Provision ministry packing event

2020-2021 Ministry Goals/Vision/Key Activities:

• New Study Fall Kick Off – Men and Minor Prophets
• Re-start Third Saturday

Mission Statement

• Equipping women to know the Lord through greater understanding of Scripture and

by pursuing community with one another.

Team | First Circle

• Kylie Gibbons | Director
• Jenny White | Office Liaison, Moms Coordinator
• Laurie Casagrande | Community Outreach & Service Coordinator
• Michelle Shekelton | Bible Study Coordinator

Team | Second Circle | Bible Study Leaders

• Karin Bryan | Lauren Ames | Michelle Shekelton | Rhonda Shannon

Bible Studies

• Fall Similar Topics | Spring Same Study, Different Meeting Times
• Currently | Four Studies: Two in Person, Two Online

2020 YTD Highlights:

• Transitional team period
• Safe Care assistance
• Chapel Partners: Provision and Rick & Myla Berry (Converge)

2020-2021 Ministry Goals/Vision/Key Activities:

• Outreach w/3 groups (Missions, Partners, Serving)
• Build Outreach Team
• Manage Missionary/Partner Changes
• Missions Trip Development

2020 YTD:

• Groups continue to meet and connect

2021 Ministry Goals:

• Marriage, Parenting and Relationships
• Begin forming Discipleship program connection (D Groups)

2020 Planned 2020 Completed/In-Process

Strategic Plan: Mission and Vision Pathway, Adult Classes and Discipleship Connect/RE-Connect Class COVID-19 Response and Execution Technology investments “ Communications changes “ Facility usage/compliance/control plans Safety Enhancements New Chapel Health/Policy drafted “ Safety Egress Lighting installed “ Applied/Rejected for MA Security Grant Sanctuary/Communications improvement New Projection System Expanded storage area Finance and Accounting PPP, New Financial Policy drafted Cost reductions (copier, cleaning, etc.)

Q&A