W ELCOME CHANCELLOR KRISTINA M. JOHNSON FORMER J OHNS H OPKINS U NIVERSITY P ROVOST F ORMER D UKE U NIVERSITY D EAN OF THE P RATT S CHOOL OF E NGINEERING F ORMER U.S. U NDER S ECRETARY OF E NERGY N ATIONAL A CADEMY OF E NGINEERS M EMBER I NVENTORS H ALL OF F AME I NDUCTEE H ELPED C REATE THE T ECHNOLOGY B EHIND 3D G LASSES P RESIDENT ’ S R EPORT 2
THE PLANNING ROADMAP JUNE-OCTOBER OCTOBER-FEBRUARY APRIL MAY MCI Pilot of Accounts Strategic Plan Strategic Plan and Board of Directors Receivable, Payroll, Process FY2019 Operating Plan Review and Time and Leave stakeholder review Administration P RESIDENT ’ S R EPORT 3
CAMPUS PORTFOLIO S PONSORED P ROGRAMS E XPENDITURES 13 3 4 U NIVERSITY C ENTERS D OCTORAL I NSTITUTIONS C OMPREHENSIVE C OLLEGES $291M $476M $62M 7 1 2 SUNY S YSTEM A DMINISTRATION H EALTH S CIENCE C ENTERS T ECHNOLOGY C OLLEGES $81M $19M $10M P RESIDENT ’ S R EPORT 4
PAYROLL EFFICIENCY GAINED A VERAGE B I -W EEKLY P AYCHECKS MAJOR ACHIEVEMENTS 1,500 ANNUAL SAVINGS $ 45K 570 PAYROLL EXPENSES CUT BY 62 % FY 2015 FY 2018 P RESIDENT ’ S R EPORT 6
THE MCI PILOT A CCOUNTS R ECEIVABLE , P AYROLL , T IME AND L EAVE A DMINISTRATION P ROCESS A NALYSIS C AMPUS VS . C ENTRAL O FFICE R OLES AND R ESPONSIBILITIES A NALYSIS M ETRICS I DENTIFICATION 19 P ROCESS I MPROVEMENTS E FFECTIVENESS AND E FFICIENCY D ASHBOARDS P RESIDENT ’ S R EPORT 7
EFFECTIVENESS & EFFICIENCY AT THE RF CENTRAL OFFICE: CONTAIN COSTS AND SYSTEM-WIDE: MEASURE EFFECTIVENESS AND IMPROVE OVERALL EFFECTIVENESS AND EFFICIENCY OF RF FUNCTIONS CAMPUS AND EFFICIENCY CENTRAL OFFICE Campus MCI Team Members Identification of Pilot Areas Marlene Casey – Buffalo Measurable Catherine Hoselton – New Paltz Continuous Accounts Receivable Nancy Lewis – Binghamton Improvement Payroll Dianne Supovitz– Stony Brook Time & Leave Administration Theresa Walker – U Albany P RESIDENT ’ S R EPORT 8
CAMPUS AND CENTRAL OFFICE R OLES & R ESPONSIBILITIES Central Office Campus RF Offices S HARED I NFRASTRUCTURE • D AY - TO - DAY SUPPORT OF • FACULTY A UTOMATED BUSINESS • • P ROCESS PROJECT - RELATED SYSTEMS P OLICIES AND PROCEDURES TRANSACTIONS • I NTERNAL CONTROL • FRAMEWORK E XAMPLES : A DVICE AND COUNSEL • S YSTEM - WIDE SERVICES SUCH • F IND F UNDING AS F&A RATE DEVELOPMENT • P UT PEOPLE ON PAYROLL AND INTERNAL AUDIT • B UY GOODS & SERVICES A CTIVITIES THAT SUPPORT RF • • AS A PRIVATE , NONPROFIT D ISCLOSE INVENTIONS • CORPORATION P RESIDENT ’ S R EPORT 9
MCI PILOT FUNCTIONS ACCOUNTS RECEIVABLE PAYROLL TIME AND LEAVE ADMINISTRATION P RESIDENT ’ S R EPORT 10
DASHBOARDS P RESIDENT ’ S R EPORT 11
PROCESS IMPROVEMENTS OVERALL THEMES: C USTOMER S ERVICE M ODEL P RINCIPAL I NVESTIGATOR L EARNING AND D EVELOPMENT E LECTRONIC S YSTEMS HIGH IMPACT IMPROVEMENTS: L AG P AYROLL C LINICAL T RIALS BILLING P RESIDENT ’ S R EPORT 12
CAMPUS PERSPECTIVE C ATHERINE H OSELTON , A SSISTANT V ICE P RESIDENT FOR S PONSORED P ROGRAMS AND RF O PERATIONS M ANAGER COMMUNICATION REPLICATION IMPACT P RESIDENT ’ S R EPORT 13
CAMPUS PERSPECTIVE N ANCY L EWIS , A SSISTANT V ICE P RESIDENT R ESEARCH C OMPLIANCE PERSPECTIVE RF M ODEL REFLECTION I NTERNAL A SSESSMENT ANTICIPATION P ROCESSES , G ROWTH , S UCCESSION P RESIDENT ’ S R EPORT 14
CENTRAL OFFICE F UTURING T EAMS RETAIN RETRAIN REDEPLOY P RESIDENT ’ S R EPORT 16
INCLUSIVE PROCESS CORE TEAM : RF ST AKEHOLDER GROUPS: Operations Managers RF Vice Presidents for Research SUNY System Leadership Sponsored Programs Research Management Council Administrators University Colleges Faculty Research Council Technology Transfer Directors Human Resources Officers P RESIDENT ’ S R EPORT 18
ENGAGEMENT AREAS P RESIDENT ’ S R EPORT 19
STRATEGIC PLAN W HAT I S THE T IMELINE ? P RESIDENT ’ S R EPORT 20
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