CHANCELLOR KRISTINA M. JOHNSON FORMER J OHNS H OPKINS U NIVERSITY P - - PowerPoint PPT Presentation

WELCOME

CHANCELLOR KRISTINA M. JOHNSON

• FORMER JOHNS HOPKINS UNIVERSITY PROVOST
• FORMER DUKE UNIVERSITY DEAN OF THE PRATT SCHOOL OF

ENGINEERING

• FORMER U.S. UNDER SECRETARY OF ENERGY
• NATIONAL ACADEMY OF ENGINEERS MEMBER
• INVENTORS HALL OF FAME INDUCTEE
• HELPED CREATE THE TECHNOLOGY BEHIND 3D GLASSES

2 PRESIDENT’S REPORT

THE PLANNING ROADMAP

3 PRESIDENT’S REPORT

MAY

Board of Directors Review

OCTOBER-FEBRUARY

Strategic Plan Process

APRIL

Strategic Plan and FY2019 Operating Plan stakeholder review

JUNE-OCTOBER

MCI Pilot of Accounts Receivable, Payroll, and Time and Leave Administration

UNIVERSITY CENTERS

$476M

4

HEALTH SCIENCE CENTERS

$81M

2

DOCTORAL INSTITUTIONS

$291M

3

COMPREHENSIVE COLLEGES

$62M

13

TECHNOLOGY COLLEGES

$10M

7

SUNY SYSTEM ADMINISTRATION

$19M

1

CAMPUS PORTFOLIO

4 PRESIDENT’S REPORT

SPONSORED PROGRAMS EXPENDITURES

1,500 570

FY 2015 FY 2018

AVERAGE BI-WEEKLY PAYCHECKS

$45K

ANNUAL SAVINGS

62%

PAYROLL EXPENSES CUT BY

MAJOR ACHIEVEMENTS

PAYROLL EFFICIENCY GAINED

6 PRESIDENT’S REPORT

CAMPUS VS. CENTRAL OFFICE ROLES

AND RESPONSIBILITIES ANALYSIS

19 PROCESS IMPROVEMENTS PROCESS ANALYSIS EFFECTIVENESS AND EFFICIENCY DASHBOARDS METRICS IDENTIFICATION

THE MCI PILOT

ACCOUNTS RECEIVABLE, PAYROLL, TIME AND LEAVE ADMINISTRATION

7 PRESIDENT’S REPORT

Measurable Continuous Improvement

Identification of Pilot Areas CENTRAL OFFICE: CONTAIN COSTS AND IMPROVE OVERALL EFFECTIVENESS AND EFFICIENCY SYSTEM-WIDE: MEASURE EFFECTIVENESS AND EFFICIENCY OF RF FUNCTIONS CAMPUS AND CENTRAL OFFICE

Marlene Casey – Buffalo Catherine Hoselton – New Paltz Nancy Lewis – Binghamton Dianne Supovitz– Stony Brook Theresa Walker – U Albany Campus MCI Team Members

EFFECTIVENESS & EFFICIENCY AT THE RF

8 PRESIDENT’S REPORT

Accounts Receivable Payroll Time & Leave Administration

Central Office

• SHARED INFRASTRUCTURE

Campus RF Offices

• DAY-TO-DAY SUPPORT OF

FACULTY

• PROCESS PROJECT-RELATED

TRANSACTIONS

EXAMPLES:

• FIND FUNDING
• PUT PEOPLE ON PAYROLL
• BUY GOODS & SERVICES
• DISCLOSE INVENTIONS

CAMPUS AND CENTRAL OFFICE

ROLES & RESPONSIBILITIES

9 PRESIDENT’S REPORT

• AUTOMATED BUSINESS

SYSTEMS

• POLICIES AND PROCEDURES
• INTERNAL CONTROL

FRAMEWORK

• ADVICE AND COUNSEL
• SYSTEM-WIDE SERVICES SUCH

AS F&A RATE DEVELOPMENT AND INTERNAL AUDIT

• ACTIVITIES THAT SUPPORT RF

AS A PRIVATE, NONPROFIT CORPORATION

MCI PILOT FUNCTIONS

10 PRESIDENT’S REPORT

ACCOUNTS RECEIVABLE PAYROLL TIME AND LEAVE ADMINISTRATION

DASHBOARDS

11 PRESIDENT’S REPORT

PROCESS IMPROVEMENTS

OVERALL THEMES:

CUSTOMER SERVICE MODEL

HIGH IMPACT IMPROVEMENTS:

LAG PAYROLL PRINCIPAL INVESTIGATOR LEARNING AND DEVELOPMENT ELECTRONIC SYSTEMS CLINICAL TRIALS BILLING

12 PRESIDENT’S REPORT

CAMPUS PERSPECTIVE

COMMUNICATION REPLICATION IMPACT

CATHERINE HOSELTON, ASSISTANT VICE PRESIDENT FOR SPONSORED PROGRAMS AND RF OPERATIONS MANAGER

13 PRESIDENT’S REPORT

NANCY LEWIS, ASSISTANT VICE PRESIDENT RESEARCH COMPLIANCE

CAMPUS PERSPECTIVE

PERSPECTIVE

RF MODEL

REFLECTION

INTERNAL ASSESSMENT

ANTICIPATION

PROCESSES, GROWTH, SUCCESSION

14 PRESIDENT’S REPORT

REDEPLOY RETRAIN

CENTRAL OFFICE

16 PRESIDENT’S REPORT

FUTURING TEAMS RETAIN

INCLUSIVE PROCESS

Operations Managers Vice Presidents for Research Sponsored Programs Management Council University Colleges Research Council Technology Transfer Directors Human Resources Officers RF Research Administrators SUNY System Leadership Faculty

18 PRESIDENT’S REPORT

CORE TEAM:

RF ST AKEHOLDER GROUPS:

ENGAGEMENT AREAS

19 PRESIDENT’S REPORT

STRATEGIC PLAN

WHAT IS THE TIMELINE?

20 PRESIDENT’S REPORT