Carver County Project Group 3- Project Pipeline Bell, Collins, - - PDF document

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Carver County Project

Group 3- Project Pipeline

Bell, Collins, Grant, Kinsella, Lonergan, Mueller & Schober

Introduction

“First comes the thought, then

• rganization of that thought,

into ideas and plans; then transform those plans into reality.”

• Napoleon Hill

Recommendations

Develop a pipeline to capture ideas Use a rubric to evaluate ideas and prioritize pipeline projects Track project pipeline status and leverage reporting opportunities for share outs

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Pipeline State

A B

Input idea into pipeline Top pipeline projects selected Project rubric is filled out

Top rubric projects implemented

Projects are reviewed for success

Current Recommended

Recommended Pipeline

1

2 3 4 5

Employee Management Management Innovation Team Management Employee Innovation Team Management Innovation Team

Input idea into pipeline Top pipeline projects selected Project rubric is filled out Top rubric projects implemented Projects are reviewed for success

Recommendation #1

Project Pipeline

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Project Pipeline - Process

1 2 3 4 5

• Capture ideas for innovation

from across the organization

• Standardize the data being

collected

• Streamline & Automate the

process

• Retain the data that was

collected for future reporting and analytics

Project Idea 3 Project Idea 2 Project Idea 1 Project Idea 3 Project Idea 2

Project Pipeline

Project Idea 2

Project Implemented Pipeline Stage 1 Pipeline Stage 2 Employee Input

InnovaBon CommiCee MeeBng

R u b r i c I n t a k e t

• l

Opening Page Project Intake Page Thank You Pop-Up Pipeline Rubric Dashboard Innovation Committee Administrative Space Password Protected

Project Pipeline - Future

1 2 3 4 5 2

• Phase I (0-2 years): Project ideas

internally sourced by Carver County employees

• Phase II (3-5 years): Expand

scope by sourcing project ideas from community members

Voice of the Customer Project Pipeline

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Recommendation #2

Prioritization Rubric

Prioritization Rubric

• Implementation Requirements - Nine

different functions weighted 0 through 5.

• Ease of Implementation and Project

Benefit weighted on 0, 1, 3, or 9.

• Rubric generates scores based on:

– Priority – Ease – Benefit

1 2 3 4 5

Prioritization Rubric

1 2 3 4 5 1) Enter name of project into column B, under the projects header. 2) Review the project’s implementation requirements and use the drop down to choose the appropriate rating. 3) Each implementation requirement provides an explanation if the cursor is hovered over the requirement. 4) Once all 9 implementation requirements have been completed for the project, a priority rating will be provided. 5) Multiple projects can be reviewed with the rubric and prioritization map is given for a visual view.

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Prioritization Rubric

Project Prioritization = Ease of Completion + Benefit

1 2 3 4 5 Allocate resources based upon strategic needs. Quickly visualize projects with high impact and low difficulty.

Prioritization Rubric

1 2 3 4 5 1 2 3 4 5 6 7 8 9 10

Carver County Project Prioritization

Easy Implementa6

• n

Low Benefit Easy Implementa6on High Benefit Hard Implementa6on

Project Implemented

1 2 3 4 5

Project

• Lean
• Kaizen
• Six Sigma

Implement

• 5S
• Event

Planning

• Consensus

Workshop Method Opportunities

• Signs of

Safety

• Pairwise

exercise

• Focused

Conversation

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Recommendation #3

Project Tracking

Project Tracking

1 2 3 4 5

• Ability to Measure Effectiveness of Pipeline

– What are the projects going to affect? – Where are the projects coming from? – How well are the projects moving through the system?

Project Tracking

1 2 3 4 5

1 2 3 County Board County Sheriff First Judicial District Health & Human Services Property & Financial Services All Employee Relations First Judicial District Property & Financial Services Public Services County Sheriff First Judicial District Mar Apr May

Projects to Start each Month by Division

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Project Tracking

1 2 3 4 5

1 2 3 4 5 County Board County Sheriff First Judicial District Health & Human Services Property & Financial Services Employee Relations First Judicial District Property & Financial Services County Sheriff First Judicial District Jan Feb Mar

Monthly Requests Made per Division

Project Tracking

1 2 3 4 5

Project Status in Pipeline

Complete Development Discovery Feasibility Parking Lot

Project Tracking

1 2 3 4 5

The data collection from the Project Pipeline can be configured to show many manipulations of the data The Dashboard presents up-to-date figures of the most important information.

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Conclusion