CANOE WALES AGM 30 th September 2017 6:30-7:30pm Dinner to follow - PowerPoint PPT Presentation

Welcome to the CANOE WALES AGM 30 th September 2017 6:30-7:30pm Dinner to follow The National Governing Body for Paddlesport

Agenda 1) Chairperson’s Welcome 2) Apologies 3) Election of Board of Directors and Election of Tellers 4) Minutes of previous AGM 5) Matters Arising 6) Chairperson’s report 7) Treasurer’s report 8) Questions 9) Approval of Annual Accounts 10) Election of Auditors 11) Result of the Election of Directors 12) Motions from the Board 13) Date and venue of next meeting Only current Canoe Wales Comprehensive and Basic Full Members are eligible to speak and vote at the AGM. The National Governing Body for Paddlesport

Election of Board of Directors The election is to choose one candidate from the nominations received to fill one seat on the Canoe Wales Board of Directors Nominee: Lowri Davies The National Governing Body for Paddlesport

Agenda 1) Chairperson’s Welcome 2) Apologies 3) Election of Board of Directors and Election of Tellers 4) Minutes of previous AGM 5) Matters Arising 6) Chairperson’s report 7) Treasurer’s report 8) Questions 9) Approval of Annual Accounts 10) Election of Auditors 11) Result of the Election of Directors 12) Motions from the Board 13) Date and venue of next meeting Only current Canoe Wales Comprehensive and Basic Full Members are eligible to speak and vote at the AGM. The National Governing Body for Paddlesport

Agenda 1) Chairperson’s Welcome 2) Apologies 3) Election of Board of Directors and Election of Tellers 4) Minutes of previous AGM 5) Matters Arising 6) Chairperson’s report 7) Treasurer’s report 8) Questions 9) Approval of Annual Accounts 10) Election of Auditors 11) Result of the Election of Directors 12) Motions from the Board 13) Date and venue of next meeting Only current Canoe Wales Comprehensive and Basic Full Members are eligible to speak and vote at the AGM. The National Governing Body for Paddlesport

CHAIRPERSON’S REPORT SEPTEMBER 2017 David Wakeling Interim chairperson The National Governing Body for Paddlesport

Audited Annual Accounts Audited and signed by Sarah Case FCA DHhA For and on behalf of Broomfield Alexander ltd The National Governing Body for Paddlesport

Canoe Wales Canoe Wales Income & Expenditure Account for the year ended 31 st March 2017 2017 2016 Change £ £ £ Turnover 529,285 523,550 5,735 Cost of Sales (298,802) (284,756) (14,046) Gross Surplus 230,483 238,794 (8,311) Admnistratve expenses (302,085) (260,932) (41,153) Other operating income (inc £60k from CWSS) 71,724 11,724 60,000 Operating Surplus/(deficit) 122 (10,414) 10,536 Interest receivable 5 - 5 Interest payable - (122) 122 Surplus/(deficit) on ordinary activities before taxation 127 (10,536) 10,663 Tax on Surplus/(deficit) on ordinary expenses - - Surplus/(deficit) for the financial year 127 (10,536) 10,663 The National Governing Body for Paddlesport

Canoe Wales Canoe Wales Balance Sheet for the year ended 31st March 2017 2017 2016 £ £ £ Fixed Assets 208,685 223,240 Current Assets - Debtors 26,147 31,896 Current Assets - Cash in bank & in hand 52,051 50,580 Gross Surplus 78,198 82,476 Creditors: amounts falling due within one year (103,333) (110,569) Net current assets (25,135) (28,093) Total assets less current liabilities 183,550 195,147 Provisions for liabilities Accruals and deferred income (175,839) (187,563) Net assets 7,711 7,584 Capital and reserves 7,711 7,584 The National Governing Body for Paddlesport

.. where does the money come from Income Grant (Barry) Sponsorship & CWSS Ceufad Exchequor Coaching funded Membership Participants Sportlott The National Governing Body for Paddlesport

… where does the money go Expenditure Infrastructure Audit Depreciation Insurance BCU Levy Membership P&E Elite Athletes Education / Schools Coaching The National Governing Body for Paddlesport

CW Sales & Services Canoe Wales Sales & Services Income & Expenditure Account for the year ended 31st March 2017 2017 2016 Change £ £ £ Turnover 744,187 670,118 74,069 Cost of Sales (150,407) (181,276) 30,869 Gross Surplus 593,780 488,842 104,938 Admnistratve expenses (inc £60k to CW) (505,632) (417,793) (87,839) Other operating income - - - Operating Surplus/(deficit) 88,148 71,049 17,099 Exceptional costs - exiting Burgedin lease - (13,479) 13,479 Interest receivable - - - Interest payable - - - Surplus/(deficit) on ordinary activities before taxation 88,148 57,570 30,578 Tax on Surplus/(deficit) on ordinary expenses (17,000) - Surplus/(deficit) for the financial year 71,148 57,570 13,578 The National Governing Body for Paddlesport

CW Sales & Services Canoe Wales Sales & Services Balance Sheet for the year ended 31st March 2017 2017 2016 £ £ Fixed Assets 53,539 67,546 Current Assets Stocks 3,457 4,096 Debtors 50,704 44,414 Cash in bank and in hand 235,697 199,345 289,858 247,855 Creditors: amounts falling due within one year (207,778) (250,930) Net current assets/(liabilities) 82,080 (3,075) Total assets less current liabilities 135,619 64,471 Provisions for liabilities (1,894) (1,894) Net assets 133,725 62,577 Capital and reserves Called up share capital 1 1 Profit & Loss Reserves 133,724 62,576 133,725 62,577 Total Equity 158,000 Target per reserves policy The National Governing Body for Paddlesport

…how are we doing this year Canoe Wales & CWSS Combined Income & Expenditure Forecast for the year ended 31st March 2017 2018 Forecast 2017 Actual CW CWSS Combined CW CWSS Combined Change £ £ £ £ £ £ £ Turnover 490,000 710,000 1,200,000 529,285 744,187 1,273,472 (73,472) Cost of Sales (255,000) (139,000) (394,000) (298,802) (150,407) (449,209) 55,209 Gross Surplus 235,000 571,000 806,000 230,483 593,780 824,263 (18,263) Admnistratve expenses (305,000) (503,700) (808,700) (302,085) (505,632) (807,717) (983) Other operating income 65,000 - 65,000 71,724 - 71,724 (6,724) Operating Surplus/(deficit) (5,000) 67,300 62,300 122 88,148 88,270 (25,970) Exceptional Costs - Interest receivable - - 5 - - Interest payable - - - - - - - Surplus/(deficit) on ordinary activities before taxation (5,000) 67,300 62,300 127 88,148 88,275 (25,970) Tax on Surplus/(deficit) on ordinary expenses - (13,460) (13,460) - (17,000) (17,000) - Surplus/(deficit) for the financial year (5,000) 53,840 48,840 127 71,148 71,275 (25,970) The National Governing Body for Paddlesport

… in summary 1,273,472 108,653 1,200,000 1,193,668 88,275 1,131,026 1,056,125 62,300 60,513 999,242 2013 2014 2015 2016 2017 2018 Forc (74,197) Surplus/(deficit) before tax Turnover (129,747) The National Governing Body for Paddlesport

Questions? The National Governing Body for Paddlesport

Agenda 1) Chairperson’s Welcome 2) Apologies 3) Election of Board of Directors and Election of Tellers 4) Minutes of previous AGM 5) Matters Arising 6) Chairperson’s report 7) Treasurer’s report 8) Questions 9) Approval of Annual Accounts 10) Election of Auditors 11) Result of the Election of Directors 12) Motions from the Board 13) Date and venue of next meeting Only current Canoe Wales Comprehensive and Basic Full Members are eligible to speak and vote at the AGM. The National Governing Body for Paddlesport

Agenda 1) Chairperson’s Welcome 2) Apologies 3) Election of Board of Directors and Election of Tellers 4) Minutes of previous AGM 5) Matters Arising 6) Chairperson’s report 7) Treasurer’s report 8) Questions 9) Approval of Annual Accounts 10) Election of Auditors 11) Result of the Election of Directors 12) Motions from the Board 13) Date and venue of next meeting Only current Canoe Wales Comprehensive and Basic Full Members are eligible to speak and vote at the AGM. The National Governing Body for Paddlesport

Agenda 1) Chairperson’s Welcome 2) Apologies 3) Election of Board of Directors and Election of Tellers 4) Minutes of previous AGM 5) Matters Arising 6) Chairperson’s report 7) Treasurer’s report 8) Questions 9) Approval of Annual Accounts 10) Election of Auditors 11) Result of the Election of Directors 12) Motions from the Board 13) Date and venue of next meeting Only current Canoe Wales Comprehensive and Basic Full Members are eligible to speak and vote at the AGM. The National Governing Body for Paddlesport

AGM Motions from the Board The National Governing Body for Paddlesport

Board Motion #1 The Canoe Wales Board of Directors proposes that the Canoe Wales Articles of Association are amended as follows: That section 20.5 is replaced with the following text: 20.5 All Directors (elected and appointed) shall hold office for four years, retiring at the AGM held in their fourth year. MOTION 1 – That section 20.6 is replaced with the following text: DIRECTOR TERMS OF 20. 6 No Director shall serve for more than eight years. OFFICE AND TERM LIMITS That section 13.4 is revised as follows: Subject to 13.2 above, 20.5 and 20.6, the appointed chair shall hold office for four years. The National Governing Body for Paddlesport