Camp Visitation Area 2 Northeast Region Welcome REGISTRATION - - PowerPoint PPT Presentation

Camp Visitation

Area 2 Northeast Region

Welcome

REGISTRATION INTRODUCTIONS SCHEDULE FOR THE DAY ASSIGNMENTS

Training Goals

• Present the process of camp visitation
• Review the current National Camping

standards to be used for a camp visit

• Visitation organization and procedures
• Other issues for camp
• Discuss the new camp accreditation

process

PURPOSE AND PROCESS OF CAMP VISITATION

Where are the Area 2 camps?

READ 388

Why?

• 10 Cub Scout/Webelos resident camps
• 11 Boy Scout resident camps
• 2 High Adventure programs
• 1 Venturing program
• 12 C.O.P.E courses

AREA 2 COUNCILS OPERATE 24 CAMPS

Why do we have National Standards?

• Provides an avenue to “accredit” a

camp to show that they are meeting the standards

• Sets a level of expectations for a

quality program

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What is the purpose of this process?

• Youth and their safety are our #1 concern
• Standards were developed to protect the

youth, the Council, and the BSA

• Provide the best possible environment
• Helps maintain the entire year’s program
• Assists the council to provide “Mountain-top”

experiences

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What is Camp Visitation?

• Assists scout councils with operation of

camps to meet the minimum standards of the Boy Scouts of America

• Theses criteria ensure safety, training of

staff, program development, and good facilities so Scouts and leaders can have a good experience.

Visitation Process and why

• Records maintained in the National

Office

• Maintains the same standards

worldwide

• Assists the councils by providing

guidance for year round programs

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Visitation Process and why

This is a National Process

• Coordinated through the Outdoor

Program Group of BSA

• Visitations are performed by

Area volunteers and staff

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What are we doing?

• Helping councils to

“Deliver the Promise”

• Remember:

We are not the “Standards Police”

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Visitation Positions Regional Visitation Coordinator

Provides guidance in the region to all of the Regions’ Area Coordinators

Area Visitation Coordinator

Provides leadership to Area volunteers to visit all facilities

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Visitation Positions Area Director

Provides guidance and leadership to the Area Coordinator

National Outdoor Program Team

Provides support throughout and maintains the official records

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Visitation Positions Camp Visitation Chairman

Is the lead Visitor to a facility/program who guides the process to be an ambassador for the council, region, and the National Standards

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Visitation Positions Camp Visitor

Is a trained volunteer that becomes the eyes and ears of the National Council and the 297 local councils to maintain a quality avenue nationwide to deliver the best and safest possible programs for the youth in all facilities operated the Boy Scouts of America.

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Who is a Camp Visitor?

• Regional volunteers from Area 2

councils

• Experience from camping

committee, camp staffs, unit leaders,

• utdoor program training
• Understands the aims and methods
• f Scout camping

When are Camp Visits conducted?

• First week of operating sessions at

camps

• Pre-camp meetings are held if camp

has been conditionally accredited the previous year

How are Camp Visits conducted?

• Councils provide visit information to

Camp Visitation Chairman and visitors prior to camp

• On-site review with concurrent

review of key standards

• De-briefing with team and camp staff

in a time-effective manner

How are Camp Visits conducted?

• De-briefing with team and camp staff

in a time-effective manner

• Written follow-up of visit summary

with recommendation to camp and council

• Day camps and family camps follow

this procedure, but the council volunteers staff this as a self- conducted visit

DISCUSSIONS AND QUESTIONS

NATIONAL CAMPING STANDARDS

National Camping Standards Minimum standards from BSA to ensure

• Camp safety
• Quality camp

program

How Many Types of Standards?

• Resident Camps (area visitors)
• High Adventure Bases (area visitors)
• C.O.P.E./Climbing (area visitors)
• Day Camps (in-council visitors)
• Family Camps (in-council visitors)

MANDATORY STANDARDS RESIDENT CAMPS

• 73 mandatory standards

critical to health and welfare of campers

• Lack of compliance will result in

– CONDITIONAL ACCREDITATION – CAMP CLOSURE

• No waivers can be granted by visitation

team; Scout Executive & Region must be contacted

QUALITY STANDARDS RESIDENT CAMPS

• 48 quality standards ; desirable

practices essential for a good camp

• To be a Nationally Accredited Camp
• 25 quality standards comply for Cub Scouts
• 33 quality standards comply for Boy Scouts
• 25 quality standards comply for Venturing

MANDATORY & QUALITY STANDARDS FOR DAY CAMP

• 51 Mandatory Standards for Cub

Scout Day Camp MUST be met

• 12 Quality Standards for program to

ensure a safe, fun-filled experience

• Nationally Accredited Day Camp

meets 55 or more of all standards (90%)

What are the focus of Standards?

• Pre-camp preparation
• Safety and regulatory

management

• Facilities operations and

conditions

• Personnel selection and training
• Program development, operations

and equipment

Pre-Camp Preparation

• Council conducts inspection of

camp facilities after conclusion of summer operations

• Action plan to correct deficiencies

created

• Scout executive certifies corrections

to be addressed in “intent to operate camp” application

Personnel

• Review camp standards AND state

and local requirements for camp personnel

• Develop/review job descriptions
• Regional camp school attendance

for new certification or re-certification

• Documentation to verify compliance

with standards

Health and Safety

• Water sources
• Emergency services
• Materials management
• Food handling
• Camp infrastructure

Training

• National Camping School

certifications

• Camp staff training – minimum

requirements

• CPR and first responder

certifications

• Training documentation

Facilities and Operations

• As-built documentation
• Materials management
• Camp vehicles
• Camp equipment
• Repair and maintenance

management

Program

• Cub Scout resident requirements
• Boy Scout resident requirements
• Venture resident requirements
• High Adventure requirements
• C.O.P.E/Climbing requirements
• Cub Scout day camp requirements

DISCUSSIONS AND QUESTIONS

Area Responsibilities for Team Formation and Leadership Top 10 Standards missed in 2011 New Accreditation Program in 2013

THE CAMP VISIT

Planning for a Camp Visit

• Assign a Camp Visitation Chairman

(Team Leader)

• Teams created
• Pre-visit information received by

team

• Camp Visitation Chairman make

visit assignments before arrival to ensure concurrent review at camp

Conducting a Visit

• All members are uniformed
• All members arrive at appointed

time

• Observe all camp rules for check-in

and identifications

• Be courteous and “a friend of the

camp”

Concluding a Visit

• Be inclusive in de-briefing the visit
• Do not repeat the visit in the

de-briefing

• Summarize key parts of visit –

strengths, weaknesses, and recommendations

• Address compliance and corrective

measures as required by national standards

Celebrate the Visit

• Present the certificate and flag so

the camp staff and campers can

• bserve and celebrate if invited
• Offer thanks to the camp staff for

their assistance during the visit

• Do not “gossip” about the details of

the visit

Visitation: the view from the camp

• Preparation
• Meeting Campers and Leaders
• Meeting with Camp Staff

DISCUSSIONS AND QUESTIONS

BREAKOUTS

• NEW VISITORS
• RETURNING VISITORS
• CAMP VISITATION CHAIRS
• DAY CAMP

THE VIRTUAL CAMP VISIT

Virtual Visit of Specific Situations

Tent/Sleeping Areas Waterfront Protocols Camp Safety Quality Standards Food Service Operations Youth Protection and Supervision

Tent/Sleep Area Is this a safe arrangement? Does it violate any standards?

Tent/Sleep Area What observations do you have about this site?

Tent/Sleep Area

This tent is a 10 x 10 with 2 bunk beds. Do these quarters conform to BSA standards?

Waterfront Protocols

Venturing Crews come to camp; we welcome co-ed

• units. The buddy

system is in use. Are you concerned about what you see?

Waterfront Protocols

At a Water Carnival, scouts are encouraged to make cardboard boats. Can you waive the requirements for PFDs?

Camp Safety

You are visiting a campsite and find an adult leader using a chainsaw to cut firewood for an campfire. What question should you ask your camp guide?

Quality Standards

You meet a first year member of the nature staff. He volunteers he would been on- time to meet you if he did not have to make a trail with “dumb cards”. Does the camp meet the standard?

There is a specific quality standard for establishment

• f

a nature ecology trail. Every camp gets a set of nature ecology cards (BSA 7167).

Food Service Operations

Look at the Cold Chart in the Kitchen. What question should you ask:

• the food service

manager?

• the camp

director?

Health Lodge Records

A world renowned surgeon has joined your camp visitation team as a first year volunteer. He is assigned to the health lodge visit.

You ask to see the medical log for the previous day and corresponding camper medical forms. He objects on the basis of HIPPA regulations. Is he correct?

Youth Protection and Supervision

You are walking on the trail to catch up with the team by yourself. You meet this scout on the trail throwing his knife into trees to see if he can “hit the knot”. He does not have a buddy. What should be done?

DISCUSSIONS AND QUESTIONS

Future of the National Standards

• Draft standards have been sent out

for review and comments

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2012 Visitation Process

• Camp Visitation Chairs will participate in a

webinar prior to the camp season

• All Visitors have and use the same

methodology

• We assist Councils in understanding that

visitations are not negative, but a positive process

• Participating as a Camp Visitation Specialist

is not a right, but an honor – treat it like one

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Deer Lake 6/28/12 (TH) C-R Sequassen 6/28/12 (TH) BS–C-T-R Camp Tri-mount 7/3/12 (TU) CS Onteora Scout Reservation 7/4/12 (WE) BS Curtis S. Read Scout Reservation 7/6/12 (FR) CS-BS-HA-C-T-R Camp Mattatuck 7/10/12 (TU-pm)[1] BS-C-T-R Camp Workcoeman 7/10/12 (TU-am)1 BS-C-T Seton Scout Reservation 7/10/12 (TU) T Camp Tri-mount 7/10/12 (TU) BS-C-T-R Edmund D. Strang Scout Reservation 7/11/12 (WE) BS Camp Tadma 7/11//12 (WE-pm)[2] CS J.N. Webster Scout Reservation 7/11/12 (WE-am)2 BS-C-T Baiting Hollow Scout Camp 7/12/12 (TH) BS-C-T Alpine Scout Camp 7/16/12 (MO) CS-C-T Ten Mile River Scout Camps3 7/17/12 (TU) BS-HA-C-T-R

• Wm. H. Pouch Scout Camp

7/18/12 (WE) C-T Camp Mattatuck 7/24/12 (TU) CS H.A. Moses Scout Reservation 7/26/12 (TH) CS-BS-V-C-T Deer Lake 7/31/12 (TU) CS Camp Workcoeman 8/7/12 (TU) CS

• J. N. Webster Scout Reservation

8/7/12 (TU) CS-V Edmund D. Strang Scout Reservation 8/7/12 (TU) CS Camp Tri-mount 8/10/12 (FR) V Baiting Hollow Scout Camp 8/14/12 (TU) CS KEY: Boy Scout-BS ; Cub Scout-CS; Venturing-V; High Adventure- HA; COPE-C; Climbing Tower-T; Climbing Rock-R

2012 Area 2 Visits

Summary and Assignments