Call for Presentation Proposals The City of Richmond Diversity - - PDF document

Call for Presentation Proposals

The City of Richmond Diversity Symposium is a free, one-day conference focused on sharing best and emerging practices in creating diverse, equitable, and inclusive communities. The 2019 Symposium will be held on Friday, October 25, at Richmond City Hall (6911 No. 3 Road) from 8:00 am to 4:00 pm. We are now accepting presentation proposals for the 2019 City of Richmond Diversity Symposium. We are seeking dynamic speakers and leaders who want to share their knowledge and experience in the field

• f diversity and inclusion.

Why be a presenter?

The City of Richmond Diversity Symposium gathers professionals and volunteers from municipal recreation and community services departments, not-for-profit groups, and social service organizations. Presenters have a unique opportunity to gain recognition and exchange ideas with over a hundred registrants who are involved in the field of diversity and inclusion.

Workshops can explore a range of topics, such as:

 Using an intersectional lens in understanding the diverse lived experiences of community members;  Promoting welcoming communities that are inclusive of different aspects of diversity;  Sharing practical approaches to facilitating intercultural communication and understanding;  Identifying promising practices that facilitate understanding and connection across diverse backgrounds;  Evaluating the impact and effectiveness of diversity and inclusion efforts.

The Diversity Symposium encourages proposals that:

 Provide active, hands-on learning experiences;  Explore best practices and innovations;  Build new connections with colleagues;  Help our delegates go home with practical skills, ideas, strategies, and perspectives to tackle challenges and opportunities at their field of work;  Share case studies and discussions on important issues in the field of diversity and inclusion.

Formats

Proposed sessions should be grounded in practice rather than theory, and focus on topics of interest to the municipal, non-profit, and social service sector. All sessions are 75 minutes long.  Workshop – Active learning with dedicated time for hands-on participation.  Presentation – One or more speakers present on a chosen topic. Allow for Q&A within this time frame.  Panel – Two or more speakers share the time equally, reflecting on topics that complement each

• ther. Allow for Q&A within this time frame.

 Have an idea for a different format? Let us know!

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Important A/V and Technology Information and Guidelines:

Each meeting room will be supplied with the following AV:  Laptop Computer with sound for video  LCD Projector and screen  Microphone for presenter and microphone for panel  Flipchart with paper and markers The City of Richmond does not have Mac laptops, nor dongles to connect Macs to the in-house AV

• system. If you prefer to bring your own Mac laptop, please be sure to bring the correct AV connection.

Important Dates:

July 22, 2019 Deadline for proposal submission August 15, 2019 Notification of accepted proposals will be issued August 22, 2019 Deadline for accepted presenters to confirm participation October 7, 2019 Deadline for presenters to submit their PowerPoint presentations

Questions?

We invite you to connect with us by phone 604-276-4391, or email Dorothy Jo, Inclusion Coordinator, at djo@richmond.ca to discuss ideas for proposals.

Presentation Proposal Form

1. Proposed Workshop Title: 2. Brief Workshop Description (This description will be used for the program. Maximum 200 words.) 3. Key Messages (What are the top 3 points of learning for participants?) 4. Presenters (Please provide information for all presenters, if more than one.) Name: Title: Organization: Address: Phone Number: Email: 5. Please tell us more about your skills and experience, and why you are qualified to make this presentation (e.g. past presentations, types of speaking engagements, experience fostering learning or discussion about sensitive topics). (Maximum 100 words.)

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6. Presentation Type

 Workshop: An interactive and practical session that fills most of the time period. Share tools,

practical skills, and make it memorable.

 Panel: Two or more speakers share the time equally, reflecting on topics that complement each

• ther. Plan for a longer Q&A session so all speakers have a chance to interact with the

audience.

 Group Presentation: Two or more speakers present together on a chosen topic. Plan for a

longer Q&A session so that speakers have an opportunity to interact with the audience.

 Individual Presentation: One speaker and one topic, followed by a Q&A period. Presentation

will be a maximum of 45 minutes with 30 minutes for discussion at the end.

 Other: Have an idea for a different type of presentation? Let us know!

7. The goal of offering a longer session length (75 minutes) is to ensure participants have ample opportunity for active engagement. Please describe how you will incorporate this into your session. 8. Please rank the following Presentation Times in order of preference (1 being your most preferred time). (Please note that we will do our best to accommodate your request, but cannot guarantee it will be met due to scheduling needs. All times are approximate.) Morning session 1 (10:15-11:30 am) Afternoon session 1 (12:30-1:45 pm) Afternoon session 2 (2:00-3:15 pm) 9. What is your preferred room set up? (Please note that we will do our best to accommodate your request, but cannot guarantee it will be met due to space limitations.)

 Theatre Style (rows of chairs facing the front of the room)  Boardroom Style (tables are arranged in a rectangle with chairs along the outside facing an

empty centre)

 Team Tables/Clusters (tables scattered throughout the room; each table accommodating

6-8 people)

• 10. Honorarium

An honorarium of one hundred dollars ($100) is available upon request for each presentation. If there is more than one presenter, the honorarium will be shared.

 Yes, I require an honorarium  No, I do not require an honorarium

If you have any questions or would like to discuss ideas for proposals, please contact Dorothy Jo, Inclusion Coordinator, at djo@richmond.ca.