Business Presentations Business Presentations Business - - PowerPoint PPT Presentation

Business Presentations

Business Presentations

Business presentations can be to

• inform
• to promote
• to sell
• to solve problems

Business Presentations

How is a business presentation different to a

public speech?

Business Presentations

How is a business presentation different to a

public speech?

• more likely to use powerpoint or other media
• more likely to use more formal phrases

The number one reason:

• You are there to help the audience to solve a

problem

Business Presentations

Know your PAL:

• Purpose – why are you presenting?
• Audience – who are they?
• Logistics – know the timing, place etc

Remember your audience is your customer In business if your presentation does not

help the audience in some way – stay home

Presentations Introduction

Which of these things would you include in

the introduction of a business presentation?

• your name and position
• the title/subject of your presentation
• the purpose of your presentation
• the length of time you will take
• the main parts or points you will cover
• any visual aids you will use
• when the audience may ask questions

Presentations Introduction

• Greeting, name, position

▪ Good morning. My name’s (……) . I’m a student in……

• Title/Subject

▪ I’d like to talk (to you) today about … ▪ The subject of my talk …

• Purpose/Objective

▪ The purpose of this talk is to give you the background to …

Presentations Introduction

• Length

▪ I shall only take (……) minutes of your time. ▪ I plan to be brief.

• Outline/Main parts

▪ I’ve divided my presentation into four parts. They are … Firstly, ….. Secondly, …. Finally,.

• Questions

▪ I’d be glad to answer any questions at the end of my talk. ▪ If you have any questions, please feel free to interrupt.

Presentations Introduction

Prepare a business presentation style

introduction

• Topic: Why you should study in NKUHT

Presentations Graphs

Graphs help organize information and

establish patterns between variables.

Software can help you make the graphs, eg

Powerpoint, Illustrator, Excel, …

Presentations Graphs

Describing change

• Upward movement

▪ to increase / rise / go up ▪ to grow / expand ▪ to rocket / boom

• Downward movement

▪ to decrease / fall / drop / decline / go down ▪ to slump / collapse

• No change

▪ to flatten out / level off / to remain constant / stable ▪ to stay the same / at the same level

Presentations Graphs

• Degree of change

▪ dramatically / considerably / significantly / moderately / slightly

• Speed of change

▪ rapidly / quickly / suddenly / gradually / steadily / slowly

Presentations Ending

The final part of a presentation should

include:

• a clear signal that you are about to end
• a brief, clear summary of what you have said
• a conclusion or recommendation
• an invitation for questions or a discussion

Presentations Ending

• Signalling the end

▪ That brings me to the end of my presentation. ▪ That covers all I wanted to say today.

• Summarizing

▪ Let me just run over the key points again. ▪ I’ll briefly summarize the main issues. ▪ To sum up …

• Concluding

▪ As you can see, there are some very good reasons… ▪ In conclusion …

Presentations Ending

• Recommending

▪ So, I would suggest that we … ▪ I’d like to propose … (more formal) ▪ In my opinion, the only way forward is …

• Closing

▪ Thank you for your attention. ▪ Thank you for listening.

• Inviting questions

▪ I’d be glad to try and answer any questions. ▪ So, let’s throw it open to questions. ▪ Any questions?

YOUR PARTNER WILL MAKE THE ENDING

Presentations Ending

Give a presentation to your partner about

• Kaohsiung. Include 3 points you think are

important

• Your partner will listen and make the ending

Presentations Q&A

Have a model to answer questions

• welcome the question
• take time to think
• clarify the question
• reply positively
• check the questioner is satisfied

Presentations Q&A

• Welcome the question

▪ Thank you for you question ▪ That is an interesting question

• Clarifying a question

▪ If I understand you correctly, you are saying/asking .. ▪ I didn’t quite catch that.

• Checking the questioner is satisfied

▪ Does that answer your question? ▪ Is that clear? ▪ May we go on?

Presentations Q&A

Anticipate questions by writing them down

• n cards

Rehearse answering the questions and

improvising an answer to each

Take your time when answering questions

Presentations Q&A

Give a presentation on the following topic:

How to study English. Be ready for some questions….

Future of Presentations

Distance presentations

• use a presentation to create a webinar (free

software available, e.g. DimDim, GoToMeeting)

On line presentations

• Upload your presentation e.g. Clearslide,

Glance.net, SlideRocket, Slideshare, Brainshark

Features

• Instant polls, collaborative comments, enhanced

analytics, social media, real time feedback

Discussion Questions

 What are common mistakes in a business

presentation, and how should we avoid them?

 Why are so many business presentations so poor?  How is a business presentation different to, or the

same as other kinds of speech types?

Vocabulary

• clarify
• logistics
• webinar