BUDGET WORK SESSION 2017-2018 One Team, One Mission Operating - - PowerPoint PPT Presentation

BUDGET WORK SESSION 2017-2018

One Team, One Mission

Superintendent’s Proposed Budget SCHOOL YEAR/FISCAL YEAR 2017-2018

King and Queen County Public Schools

– 242 Allens Circle, Suite M, King and Queen Court House, VA 23085 – www.kqps.net

Operating Budget & Capital Improvement Needs

Mission and Vision Statement

Mission Statement

 The mission of the King and Queen County Public Schools is

to provide a quality individualized education while challenging each student to reach the highest level of achievement according to his/her ultimate unique abilities, talents, and aspirations.

 We are dedicated to enabling all students to become effective,

productive, and contributing citizens in our competitive global society. Vision Statement

 Each student is reaching his/her highest level of achievement

and potential. The actively involved communities, families, and parents are dedicated to the success of each student.

Strategic Goals:

• Provide an individualized educational program which exceeds

state and federal standards in a positive learning environment.

• Deliver diverse educational programs that engage students’

unique abilities, talents, and aspirations to meet the challenges

• f the 21st Century.
• Promote purposeful community and parental involvement in the

total educational development of all students.

• Promote the continuous improvement of student achievement.

King & Queen County At-A-Glance

King and Queen County Public Schools is comprised of two elementary schools (PK-7) and one high school (8-12). King and Queen County Public Schools has a staff of ~ 150 contract employees.

Budget Process

• October, 2016 -

Budget Calendar for FY2017-2018

• December & January - Recommendations from Principals,

Directors & Department Heads

• February – Superintendent’s Proposed Budget presented

to School Board

• February - Budget FY18 approved by School Board
• April – Board of Supervisors approves the appropriation

for the school system

Top Budget Priorities

• Increase course offerings
• Preserve current programs
• Facility maintenance
• Compensation

Budget Priorities- Increase Course Offerings

• Course Offerings : CHS – Advanced Placement classes – Math & English

CHS – Increased slots at Maggie Walker from 3 to 4 CHS – EMT & Safety Classes

• After-school Remediation KQES & LMES - $5,000 for each school
• Summer School: KQES & LMES – Expanded Summer School from

2 weeks to 3 weeks

Budget Priorities- Preserve Existing Programs

• Central High School - Chesapeake Bay Governor’s School (5 slots)

Bridging Communities (15 slots) JROTC program

• KQES & LMES – Virginia Pre-school Initiative (4 year old program)

Budget Priorities- Facility Maintenance

Capital Improvement Recommendations: Central High School:

• Purchased Services Request for Proposals (RFP) to replace HVAC units

at Central High School

• CHS Auxiliary Gym –Ceiling (CIP)

$40,000

Lawson Marriott Elementary:

• Replace HVAC units (3 of 7) (CIP)

$20,000

King and Queen Elementary

• Roof repairs

$75,000

• Modernize/upgrade bathrooms

$40,000

• Standup freezer/refrigerator replacement

$20,000

• Bus loop pavement

$30,000

• Division Wide
• Apply for a School Security Equipment grant

Budget Priorities - Compensation

• Contingent upon final General Assembly Action
• Governor’s Budget 1.5% Bonus for SOQ Instructional
• House increases lottery funding to spend as locality sees fit
• Senate 2% Salary Increase over biennium
• Step on pay scale increase for Teachers/Librarians/Guidance =

$31,165 Salary & Benefits (S&B)

• 1% pay increase on non- teacher scale = $19,643 S&B
• 1% bonus for staff members frozen on pay scale = $9,525

includes 7.65% FICA (December paycheck)

Average Daily Membership (ADM)

 The K-12 enrollment figure is used to distribute state per pupil

funding (includes students with disabilities ages 5-21). Preschool and post-graduate students are not included in ADM

• Average Daily Membership is determined by dividing the total

present each day by the number of days school is in session, from the first day of the 2016-2017 school term through the last school day in March 2017 (VDOE Website)

• FY18 Budget Based on ADM = 805

Local Composite Index (LCI)

• Composite index = .4154. A formula to determine the state and local

government shares of K-12 education program costs, which is expressed as a ratio, indicating the local percentage share of the cost

• f education programs; for example if your composite index is 0.4154

– the locality would pay 41.54 % and the state would 58.46% of the costs.

0.3868 0.4404 0.4469 0.4338 0.4154 0.3500 0.3600 0.3700 0.3800 0.3900 0.4000 0.4100 0.4200 0.4300 0.4400 0.4500 0.4600 2008-2010 2010-2012 2012-2014 2014-2016 2016-2018

LOCAL COMPOSITE INDEX TREND

Federal/State/Local Revenue

• Federal revenue
• Down $60K primarily due to the expiration of 21st Century Grant
• State revenue
• Currently based on the Governor’s proposed Budget
• Preliminary estimates on the House and Senate variance within $5K
• Increase $168K primarily due to increased enrollment from 795 to

805 and increased Lottery per pupil

• Local revenue
• Requested increase of $100,000 ($80,100 for increased VRS and

$19,900 for benefits)

Offsets to Revenue

• Health Insurance Premiums
• Contribute $5,000 per staff ($416.67 a month) – an increase of

$200 per year from FY17.

• Affordable Health Care Act: Part-time employees with an average
• f 30 hours per week will be eligible for health insurance
• Virginia Retirement System (VRS)
• Employer professional staff rates increased - $80,100

FY 2018 RECOMMENDED OPERATING FUND REVENUE BY SOURCE

FY 2018 RECOMMENDED OPERATING FUND EXPENDITURES BY CATEGORY

Staffing Requests / Recommendations

Staffing Requests Staffing Recommendations Location

• Full –Time Special

Education Aide (wheelchair)

• Full –Time Special

Education Aide (wheelchair) King and Queen Elementary

• Conversion of .5

Intervention to Full Time Elementary Teacher

• Conversion of .5

Intervention to Full Time Elementary Teacher Lawson Marriott Elementary

• .5 History Teacher/
• .5 Science Teacher
• Assistant

Principal/Athletic Director

• Increase Stipends
• Assistant Principal/
• Athletic Director
• Restore Stipends

Central High School

61000-Classroom Instruction

King and Queen Elementary School

• Special Education Aide
• After School Remediation
• Increase Summer School Days

Lawson Marriott Elementary School

• Conversion of .5 Interventionist to Full Time Elementary Teacher
• Kindergarten Aide
• After School Remediation
• Increase Summer School Days

Central High School

• Assistant Principal/Athletic Director
• Increase Stipends ($ 11,614)
• Increase Slot at Maggie Walker Governor’s School

62000-Administration, Attendance & Health

• Provision for Increased Services: Actuarial, Legal, and

Psychological

63000 - Transportation

• Bus Driver at Lawson Marriott Elementary School-

this position will be covered by unfilled FY17 vacancy

• Bus Aide eliminated at LMES

 Attrition of One Car Driver Position ($ 13,564)  Attrition of one bus driver retirement ($5,000)  County CIP

 Radios for all buses ($80,000) – County Budget  New Bus ($100,000)- Capital Improvement Plan

64000 - Operations & Maintenance

• Utilities Increase - $15,036
• Dedicate savings to building maintenance
• Communications - $6,433 – telephone, postage

(phasing out of Erate funding)

• Purchased Services – $6,835 – Building Maintenance
• Capital Outlay from $15,000 to $30,000

67000 - Capital Lease/ Fund Transfer

• Capital Lease Payment with ABM - $104,012
• Transfer out for Project Graduation - $6,706 – King William
• Transfer $15,449 to School Food Services

68000 - Technology

• Re-classified Software from Instruction to Technology
• Curriculum Instructional Program
• Achieve 3000
• Matching funds for Virginia Public School Authority

(VPSA)

65000 - School Food Service

• Increase part-time staff at elementary schools from 2 days a

week to 3 days a week.

• Budgeted for Summer School Expansion

Capital Improvement Plan Recommendations

FY 2017-2018 Priorities

• $225,000 Facilities & equipment maintenance/replacement
• CHS-Auxiliary gym ceiling repair
• LMES-Partial replacement of remaining 7 aged

HVAC units

• KQES-Roof repair, modernize/upgrade restrooms, stand

up freezer/refrigerator replacement, and bus loop pavement

• Apply for up to $100,000 School Security Equipment

Grant with 25% match requirement.

Capital Improvement Plan Recommendations

Long Range Capital Improvement Plan FY 2018-2022

2018-2022 Project Title 2018 2019 2020 2021 2022 Total: CHS - HVAC equipment & materials-County Procurement TBD

• CHS - Auxiliary gym ceiling repaired

40,000 40,000 CHS - Upgrade athletic facility 250,000 250,000 LMES - renovate bathroom across from school office 40,000 40,000 LMES - Bus loop pavement 25,000 25,000 LMES - HVAC replace remaining units (7) 20,000 20,000 40,000 KQES - Repair roof leaks 75,000 75,000 KQES - Modernize/upgrade bathrooms 40,000 40,000 KQES - Stand up freezer/refrigerator replacement 20,000 20,000 KQES - Bus loop pavement 30,000 30,000 LMES & KQES playground upgrade 150,000 150,000 300,000 Telephone System - All three schools TBD Safety security equipment (applying for $100,000 grant, $25,000 match)* 125,000 Bus Garage- renovate building to modern standards to include lift 185,000 185,000 School Bus Replacement Program 93,000 93,000 93,000 93,000 93,000 465,000 School Car or Van 20,000 20,000 20,000 20,000 20,000 100,000 Total 463,000 448,000 298,000 263,000 263,000 1,735,000 *We plan to apply for a state safety security equipment grant. We are requesting a safety audit and exploring the needs that meet the qualifying equipment. There is a 25% required match and $100,000 is the maximum grant. This project is contingent upon funding. Applications are due in August and awarded in September.

Note: This is a needs based document. King and Queen County Public Schools is cognizant of the fiscal constraints on the locality and the inherent impact on the timeline of the projects. Revised 2/8/2017

Budget Calendar

• February 15–School Board Public Hearing on Budget

Courtroom (7:15)

• February 15 - Work Session with School Board following

Regular School Board Meeting (7:00)

• February 22 – Work Session and Adoption of School Board

Proposed FY18 Budget Courtroom (6:00)

• February 27 - Presentation of School Board Proposed Budget

to County Administrator and Board of Supervisors (7:00)

• March 9 - Update on General Assembly’s Final Budget (7:00)