Budget Presentation February 7, 2017 ESSEX WESTFORD EDUCATIONAL COMMUNITY UNIFIED UNION 1 2/7/2017
Budget Process – Schedule 1/10/2017 Administration will be covered first and will include Central Office, repairs and Maintenance, and Utilities in Week Capital Projects will be covered separately. 1/17/2017 Special Education – including revenue details will be covered at a district level in Week 2. 1/31/2017 Total collective school budgets. This will include projected Revenues by Category and Tax Rate. 1/31/2017 Center for Technology Essex(CTE), Capital Projects. 2/7/2017 Continued Budget Discussions 2/14/2017 Continued Budget Discussions (Tentative Meeting Scheduled) 2/21/2017 Budget Approved, Warning Signed 1 st Day for Posted Warning (No More Than 40 Days) 3/2/2017 4/4/2017 Public Hearing & Informational Meeting 4/10/2017 Annual Meeting 4/11/2017 Vote Questions and requests for detailed beyond the presentation will be made to the Chair for follow up at a future meeting 2 2/7/2017
Review Areas This Evening • Changes Since Last Meeting • Identification of Major Budget Drivers Budget • Origin of Fund Balance Expenditures • Tax Rate Implications • Income Sensitivity History by Town Budget • Existing Capital Reserves & Capital Plan Article Options Revenues • CTE Budget Expenditures & Revenues Change Since Last Meeting CTE 3 2/7/2017
OLD OBJECT CODE DESCRIPTION NEW OBJECT CODE 910 Debt Principal 831 831 Interest 835 110 Certified Staff Salary 101/104 111 Support Staff Salary 102/106/107/108 116 Director ’s Salary 105 Object 112/114 Stipends 109 Code 120 Substitutes 103 Cross-walk HRA 211 240 Retirement 230 270 Tuition Reimbursement 250 250 Workman’s Comp 270 230 Life Insurance 291 4 2/7/2017
Function Code Changes OLD Description NEW 1400 Athletics & Co-curricular 1480 Co-Curr Functions Stayed 1490 Athletics the Same, But 2129 Planning Room Guidance 2120 Guidance 2129 Other Guidance Use of the Services Functions Varied 2230 Educational Technology 2230 Between 2223 Educational Technology 2223 Districts (e.g. Integration 2230 budgeted 2520 Fiscal Services 2510 under 1100) 2720 Field Trip Transportation 2715 5 2/7/2017
Major Budget Drivers Transition Costs Transportation + $1,069,943 • Addition of Transportation to Essex Junction Students • Addition of Transportation of Westford 9-12 • State Aid in Transportation Is Based on Actual/Lags 2 Years in Budget Revenue Off-set Preschool + $ 200,170 • FY 17 Budget= 232 Children@$3,065 Total $711,160 Current Actual= 265 Children@$3,065= $812,225 • Budget in FY18=285 Children@$3,178 Total $909,920 Technology System Access +$ 93,126 • Student Management System Migration $30,000 • Phone System Consultant Costs $40,000 • Accounting System Support/Parallel Systems Until Fully Merged $23,126 Equity +$ 198,090 • Special Ed Program shift /ET schools to a Board Certified Behavioral Analyst (BCBA) model to be consistent with EJ K-8 schools $30,637 • Restorative Justice Instructional Coach added at our Essex High School/consistent with where ADL and EMS continuum $65,667 • Leasing Chrome books for students $101,786 6 2/7/2017
Transportation • $686,272 14 ROUTES ESSEX (BASED ON EXISTING CONTRACT) TOWN • AVG ROUTE COST=$49,019 REQUEST FOR • $157,284 K-8 4 ROUTES PROPOSAL WESTFORD CURRENTLY OUT • (BASED ON EXISTING CONTRACT) FOR RESPONSE (5 companies) • $120,000 9-12 3 ROUTES (ADD) ESSEX • $500,000 K-8 10 ROUTES (ADD) JUNCTION • $200,000 9-12 4 ROUTES (ADD) 7 2/7/2017
FY18 Budget Proposal As Of 2/7/17 January 31 Proposal February 7 Proposal FY17 Restated $73,513,807 $73,513,807 FY18 Proposed $75,420,675 $75,405,209 Difference +$1,906,868 +1,891,402 Percent Change 2.59% 2.57% 11 2/7/2017
Summary of Staffing Changes Included in Level Budget 01/30/2017 Data Sum of Sum of 2017-18 Staffing Adjustment 2017-18 Grand Sort 2017-18 Change Description Position Description Pay FTE Total Level Programming Reduction: Class-size [UNFILLED BUDGETED FTE] -1.0000 -$87,595 ART -0.1875 -$14,786 FAMILY & CONSUMER SCIENCE -0.1250 -$10,299 HEALTH EDUCATION -0.1875 -$11,708 Items MATH -0.3750 -$29,590 THEATER ARTS -0.0625 -$6,364 - Eliminated Reduction: Class-size Total -1.9375 $160,342 Reduction: Not Utilized [Seasonal I.T. Support] 0.0000 -$5,250 Reduction: Not Utilized Total 0.0000 -$5,250 Reduction: Transition Savings BOOKKEEPER TO THE TREASURER -0.5000 -$24,759 From DIRECTOR OF BUSINESS & FINANCIAL - AFFAIRS -1.0000 $155,434 - SUPERINTENDENT -1.0000 $177,635 Budget Reduction: Transition Savings - Total -2.5000 $357,827 Trade - EHS BEHAVIOR SPECIALIST 1.0000 $85,852 MAINSTREAM TA -2.2500 -$85,934 Trade - EHS Total -1.2500 -$82 Trade - Westford GRADE K -1.0000 -$77,044 LEARNING SPECIALIST 1.0000 $84,755 MAINSTREAM TA 0.7500 $15,985 MATH SPECIALIST -0.2500 -$23,769 Trade - Westford Total 0.5000 -$74 - Grand Total -5.1875 $523,575 12 2/7/2017
Summary of Staffing Changes Included in Level Budget 02/06/2017 Data Sum of Sum of 2017-18 Staffing Adjustment 2017-18 Grand Sort 2017-18 Change Description Position Description Pay FTE Total Level Programming Reduction: Not Utilized [Seasonal I.T. Support] 0.0000 -$5,250 Reduction: Not Utilized Total 0.0000 -$5,250 Reduction: Transition Savings BOOKKEEPER TO THE TREASURER -0.5000 -$24,759 DIRECTOR OF BUSINESS & FINANCIAL - AFFAIRS -1.0000 $155,434 - SUPERINTENDENT -1.0000 $177,635 Reduction: Transition Savings - Total -2.5000 $357,827 Trade - EHS SpEd BEHAVIOR SPECIALIST 1.0000 $85,852 Staffing MAINSTREAM TA -2.2500 -$85,934 Trade - EHS SpEd Total -1.2500 -$82 Trade - High School [UNFILLED BUDGETED FTE] -1.0000 -$87,595 ART -0.1875 -$14,786 Adjustments FAMILY & CONSUMER SCIENCE -0.1250 -$10,299 HEALTH EDUCATION -0.1875 -$11,708 MATH -0.3750 -$29,590 MIDDLE SCHOOL ALGEBRA 1.0000 $84,755 RESTORATIVE PRACTICE/MINDFULNESS COACH 0.7500 $65,667 THEATER ARTS -0.0625 -$6,364 Trade - High School Total -0.1875 -$9,920 Trade - Westford GRADE K -1.0000 -$77,044 LEARNING SPECIALIST 1.0000 $84,755 MAINSTREAM TA 0.7500 $15,985 MATH SPECIALIST -0.2500 -$23,769 Trade - Westford Total 0.5000 -$74 Trade: SpEd BEHAVIOR/AUTISM PROGRAM DIRECTOR 1.0000 $79,688 District Student Specialist -1.0000 -$49,051 Trade: SpEd Total 0.0000 $30,637 * - Grand Total -3.4375 $342,517 * Reduced cost of Psychological services by 35K; Eliminated Child Care Resource contract of 21K 13 2/7/2017
Prioritized Needs Proposed for Budget $57,811 Summary of Proposed Added Positions 02/06/2017 Data Sum of Sum of 2017-18 2017-18 Grand Staffing Adjustment Sort Priority 2017-18 Change Description Position Description Pay FTE Total New - Recommended 1 New: School Counseling Increase SCHOOL COUNSELOR 0.2000 $17,879 2 New: Tier 2 Support MAINSTREAM TA 1.0000 $39,932 New - Recommended Total 1.2000 $57,811 New - Deferred (blank) New: ELL ELL TEACHER 0.6000 $42,096 New: PBIS PBIS COORDINATOR 1.0000 $43,298 New: Summer Painting Projects [Seasonal MAINTENANCE/PAINTING] 0.0000 $13,508 New: Tier 2 Support MAINSTREAM TA 2.0000 $73,868 New: Transition TRANSPORTATION COORDINATOR 1.0000 $77,992 New - Deferred Total 4.6000 $250,762 Grand Total 5.8000 $308,573 14 2/7/2017
Prioritized Needs Proposed for Budget $12,748 Proposed Changes to Athletics and Co-Curricular 02/06/2017 Data Sum of Sum of 2017- 2017-18 Budget Adjustment Priority Loc Description Position Sport/Activity 18 FTE Stipend New - Recommended 3 EHS Athletics V Coach Ultimate Frisbee 1 $5,940 4 EHS Athletics JV Coach Ultimate Frisbee 1 $3,529 5 ADL Athletics Coach Volleyball 1 $1,108 6 EHS Athletics JV B Coach Volleyball - Girls 1 $2,172 New - Recommended Total 4 $12,748 New - Deferred (blank) EHS Club Adviser Adviser Community Service Social Outreach 1 $2,172 Environmental Club 1 $2,172 Red Cross Club 1 $2,172 Athletics V Coach Golf - Girls 1 $3,529 New - Deferred Total 4 $10,045 Grand Total 8 $22,793 15 2/7/2017
REVISED FY18 Budget Proposal As Of 2/7/17 With Prioritized ADDS January 31 Proposal February 7 Proposal FY17 Restated $73,513,807 $73,513,807 FY18 Proposed $75,420,675 $75,491,234 Difference +$1,906,868 +1,977,427 Percent Change 2.59% 2.69% 16 2/7/2017
What Is the Tax Rate on the Budget With Additions? Budget $75,491,234 Town CLA Proposed Current FY18 Year FY17 Minus Off-setting Tax Rate Tax Rate Revenues (15,530,555.29) Westford 100.52% $1.481 $1.535 Education Spending $59,960,678.80 Essex Town 97.45% $1.528 $1.567 Equalized Pupil FTE 3,743.86 Essex Junction 97.50% $1.527 $1.585 Ed Spending/Equalized Pupil FTE $16,015.74 % Ed Spend/Pupil FTE Income Yield FY18 Income % Divided by Yield ÷ 10,076 2% ($16,015.74 ÷ $11,875) 2.70% Homestead Tax Rate $1.589 Income % Essex Jct. Essex Town Westford Minus Incentive - 10 ¢ FY16 2.85% 2.84% 2.82% Incentive Tax Rate $1.489 FY17 2.81% 2.77% 2.77% 22 2/7/2017
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