[PPT] - Budget Presentation February 14, 2017 ESSEX WESTFORD EDUCATIONAL PowerPoint Presentation

SLIDE 1

Budget Presentation

February 14, 2017

ESSEX WESTFORD EDUCATIONAL COMMUNITY UNIFIED UNION

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2/14/2017

SLIDE 2

Budget Process – Schedule

1/10/2017 Administration will be covered first and will include Central Office, repairs and Maintenance, and Utilities in Week Capital Projects will be covered separately. 1/17/2017 Special Education – including revenue details will be covered at a district level in Week 2. 1/31/2017 Total collective school budgets. This will include projected Revenues by Category and Tax Rate. 1/31/2017 Center for Technology Essex(CTE), Capital Projects. 2/7/2017 Continued Budget Discussions 2/14/2017 Continued Budget Discussions 2/21/2017 Budget Approved, Warning Signed 3/2/2017 1st Day for Posted Warning (No More Than 40 Days) 4/4/2017 Public Hearing & Informational Meeting 4/10/2017 Annual Meeting 4/11/2017 Vote Questions and requests for detailed beyond the presentation will be made to the Chair for follow up at a future meeting

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2/14/2017

SLIDE 3

Review Areas This Evening

Budget Expenditures

Transportation

Park Street

Food Service

Pre-School

Technology

Budget Revenues

Tax Rate Implications
Income Sensitivity

Other

Sample Articles

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2/14/2017

SLIDE 4

Major Budget Drivers Transition Costs 2/14/17

Addition of Transportation to Essex Junction Students
Addition of Transportation of Westford 9-12
State Aid in Transportation Is Based on Actual/Lags 2 Years in Budget Revenue Off-set

Transportation + $ 588,228

FY 17 Budget= 232 Children@$3,065 Total $711,160

Current Actual= 286 Children@$3,065= $876,590

Budget in FY18=286 Children@$3,178 Total $909,920

Preschool + $ 198,760

Student Management System Migration $30,000
Phone System Consultant Costs $40,000
Accounting System Support/Parallel Systems Until Fully Merged $23,126

Technology System Access +$ 93,126

Special Ed Program shift /ET schools to a Board Certified Behavioral Analyst (BCBA) model to be consistent with EJ K-8 schools $30,637
Restorative Justice Instructional Coach added at our Essex High School/consistent with where ADL and EMS continuum $65,667
Leasing Chrome books for students $101,786

Student Program Enhancement +$ 198,090

2/14/2017

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SLIDE 5

Transportation

$686,272 14 ROUTES

(BASED ON EXISTING CONTRACT)

K-12 (Includes Some Special Ed)
AVG ROUTE COST=$49,019

ESSEX TOWN

$157,284 K-8 4 ROUTES
(BASED ON EXISTING CONTRACT)
$49,019 9-12 1 ROUTE (ADD)

WESTFORD

$294,114 K-5 6 ROUTES (ADD)
$245,095 6-12 5 ROUTES (ADD)

ESSEX JUNCTION

2/14/2017

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REQUEST FOR PROPOSAL CURRENTLY OUT FOR RESPONSE (5 companies) Times:

District’s Elementary 8:00-3:00 Hiawatha 8:05-3:00 ADL: 7:45-2:40 EHS: 8:00-2:35 EES: 8:25-2:50 Founders 8:35-3:10 EMS 7:30-2:30

SLIDE 6

2/14/2017

6 School Enrollment Projected % Utilization Projected Students Bused Students/ Bus # of Buses Rounded Enrollment Projected % Utilization Projected Students Bused Students/Bus # of Buses Hiawatha 218 65% 142 65 2.18 3.00 218 45% 98 65 2 Summit 218 65% 142 65 2.18 3.00 218 45% 98 65 2 Fleming 248 65% 161 65 2.48 3.00 248 45% 112 65 2 ADL 358 60% 215 60 3.58 4.00 358 40% 143 60 EHS (EJ) 472 50% 236 52 4.54 5.00 472 35% 165 55 Westford (9-12) 108 70% 76 52 1.45 2.00 108 55% 59 50 1 Subtotal Buses 16 20 12 Less

Combined with ETSD Buses, need for 4 at EHS

1

Rationale:

Less

Combined with ETSD Buses, need for 1 at Westford (9-12)

1

Less

Assume 18 Buses accomplishing 2 Runs Each

9

Adjusted Total Number of Buses

9 12

Essex Town 686,272.00 $ Essex Town 686,272.00 $ (14 Routes) (14 Routes) Westford (K-8) 157,284.00 $ Westford (K-8) 157,284.00 $ (4 Routes) (4 Routes) Westford (9-12) 49,019.00 $ (1 New Route) Essex Junction 539,209.00 $ (11 New Routes) Less State Aid (Realized in FY20 @ approximately 40%) Less State Aid (Realized in FY20 @ approximately 40%) Less Crossing Guard Costs Assume Crossing Guards Still Necessary Projected NET Costs Projected NET Costs Red Study: Bus Cost for 9 buses (Inclusive of Westford 9- 12)=$447,461 (Based on Existing Contract) Avg Route=$49,019 (Based on Existing Contract) Avg Route=$39,321

February 14, 2017 Estimate Red Study

ADL & EHS start times are 15 min apart, allowing for 6-12 Combined Runs Utilization Projections from RED study seem high for population not familiar with bus pick-up Assume 30 minute Run Limit. On average, 20 stops@ 1 minute per stop/Bus. Plus, 5 minute school drop-off leaves travel-time tight in congested area not conducive to bus traffic. Unlikely that 18 buses could do double runs given traffic and road design

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$698,631.20 $1,431,784.00

$572,713.60

$859,070.40 $859,070.40 $1,291,017.00

Transportation Costs Adding Regular Education Busing for Essex Junction (K-12) and Westford (9-12)

$516,406.80

$774,610.20

$75,979.00

(Based on Existing Essex Town Contract) Avg Route=$49,019 $447,461.00

Cost Projection Cost Projection

(Based on Existing Contract) Avg Route=$49,019 (Based on Existing Contract) Avg Route=$39,321

SLIDE 7

Savings With Park Street Transfer

2/14/2017

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FY16 Budget Actual FY17 Budget FY17 YTD Water & Sewage 292.00 $ 557.82 $ 361.00 $ 210.50 $ Maintenance of Buildings 1,900.00 $ 640.25 $ 2,250.00 $ 50.20 $ Maintenance of Grounds 500.00 $ 46.48 $ 500.00 $

$

General Maintenance 1,176.00 $ 811.91 $ 1,176.00 $ 1,668.39 $ General Supplies 1,000.00 $

$

1,000.00 $

$

Natural Gas 4,100.00 $ 2,483.87 $ 4,500.00 $ 1,184.38 $ Electricity 4,300.00 $ 3,889.67 $ 4,300.00 $ 2,388.24 $ 13,268.00 $ 8,430.00 $ 14,087.00 $ 5,501.71 $ Park Street Costs

Lease: $10,000/Year (Negotiable)

SLIDE 8

Preschool

1 Child=.46 FTE Averaged Over Two Years

FY17 Budgeted:

Current Cost $3,065/Child

Essex Town:

111 ($340,120)

CCSU:

121 ($371,040)

FY17 Budgeted $711,160

FY17 Adjusted Usage:

Essex Town: 149 ($456,685)

CCSU:

137 ($419,905)

FY17 Actual $876,590

FY18 Estimate:
Projected Cost $3,178/Child
286 Slots ($908,908)

FY18 Proposed $909,920

2/14/2017

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Year Children FTE Cents on Rate Value Cost Net Cost FY18 286 65.78 2.85 535,800 $ 884,312 $ (348,512) $ FY19 286 131.56 5.7 1,071,600 $ 884,313 $ 187,287 $ 0.46 Averaged over 2 Years Preschool

SLIDE 9

Preschool

Differences in Preschool:

1. Essex Junction accepts only 4 year olds into peer

slots and ET and Westford accept 3 and 4 year olds into peer slots in school based programs.

2. Westford offers transportation to Pre-K students

when it is available to others.

3. Essex Town has a Head Start Program and Essex

Junction and Westford do not.

2/14/2017

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Head Start:

Essex Town hosts a Head Start program in the

immediate geographic region.

Essex Junction or Westford could potentially use the

Essex Town Head Start Program

Administration would recommend conversation

around the access impact of any one program

utside of the broader context of program utilization

between the systems prior to any action .

SLIDE 10

Child Nutrition Services

June 30, 2016 Ending Balance

$121,356

2016-2017 Subsidy +$155,000 Projected 2016-2017 Balance +$ 33,644

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Child Nutrition Services is Run as an Enterprise Program. Enterprise Programs Primarily are Self- Sustained, and Operate on Earned Revenues much Like a Business

SLIDE 11

Child Nutrition Services Projected 2016-2017 2017

Estimated 2016-2017 Revenues +1,498,900 Estimated 2016-2017 Expenditures +$1,505,165 Projected 2016-2017 Balance

$ 6,265

2/14/2017

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While There is Projected a Small Deficit in Current Year Without Consideration of Any Subsidy, The Subsidy of $155,000 in Current Year Will Allow for the Elimination of a Negative Fund Balance from Prior Year and Cover the Projected Negative Balance for Current Year

(If Necessary, A District’s General Fund Will Eliminate Any Negative Fund Balance By Year End)

+$33,644-$6,265=+$27,379 Subsidy in FY18 Budget Reduced from $150,000 to$30,000

SLIDE 12

Technology

FY17 Restated FY18 Proposed Difference $2,821,678 $2,815,723

5,955

2/14/2017

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SLIDE 13

Lease vs. Purchase 1,020 Chrome-Books

2/14/2017

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Year Lease

(Includes Yearly Insurance/Machine)

Purchase

(Includes 3 yr $54 Insurance/Machine)

FY18 $101,786 $303,942 FY19 $101,786 $0.00 FY20 $101,786 $0.00 $305,358 $303,942 Difference of $1,416

SLIDE 14

1,020 Chrome Books 725 Are For Replacement 295 Are New For Grade 9

EHS Grade 9 295 NEW EHS Grade 10,11,12 224 REPLACEMENT Summit All Grades 50 REPLACEMENT Hiawatha All Grades 21 REPLACEMENT Founders All Grades 75 REPLACEMENT Fleming All Grades 50 REPLACEMENT Hiawatha All Grades 21 REPLACEMENT EMS Grade 6 150 REPLACEMENT ADL All Grades 110 REPLACEMENT Westford Grade 8 45 REPLACEMENT

SLIDE 15

Total Applications “Most” Commonly used Common Consolidated Estimated savings to date $77,200

950

72 36

SLIDE 16

Standard Based Grading:

Jumprope Special Education Mgmt System: GoalView

PBIS:

Interventions and Behavior support mgmt

Ell Elevation:

Data management tools for ELL teachers School Nurse Software: SNAP

Substitute Call, Absences Mgmt: AESOP

Network Operating System + MS Office: CCSU – Active Directory ET - Novell School Comms: CCSU – Connect 5 ET - OneCallNow Administrative Applications CCSU Website Scheduling Software for PLP: Enriching Students

HelpDesk Software: SchoolDude

VOIP Database: Telephone system Destiny:

Library Mgmt System

IXL Math: Online Math practice skills Renaissance Place:

Star Reader/Math Assessment Mgmt System:

Edmin Inform

College & Career Planning: CCSU - Naviance ET - Google Drive Portfolios

LMS: Moodle Email: Google

Student Management System: CCSU PowerSchool ET - MMS

Financial System: CCSU – SunGard ET – Tyler Technologies Remote File Access: CCSU – Web File ET – Filr Food Service: CCSU - My School Account ET - Nutrikids

Technology Application Comparison

As of January 26, 2016

LEGEND = Common = Unique = Consolidating

SLIDE 17

Standard Based Grading:

Jumprope Special Education Mgmt System: GoalView

PBIS:

Interventions and Behavior support mgmt

Ell Elevation:

Data management tools for ELL teachers School Nurse Software: SNAP

Substitute Call, Absences Mgmt: AESOP

Network Operating System + MS Office: Active Directory EWSD School Communications: CCSU – Connect 5 ET - OneCallNow Administrative Applications CCSU Website Scheduling Software for PLP: Enriching Students

HelpDesk Software: SchoolDude

EWSD VOIP Database: Telephone EWSD Destiny:

Library Mgmt System

IXL Math: Online Math practice skills Renaissance Place:

Star Reader/Math Assessment Mgmt System:

CCSU - Edmin Inform ETSD – VCAT

College & Career Planning: CCSU - Naviance ET - Google Drive Portfolios

LMS: Moodle Email: Google

Student Management System: PowerSchool EWSD

Financial System: Tyler Technologies EWSD Remote File Access: Web File Manager EWSD Food Service: CCSU - My School Account ET - Nutrikids

Technology Application Comparison

Cost savings for reviewed common apps $77,200 to date.

LEGEND = Common = Unique = Consolidating

SLIDE 18

Other Systems and Applications

Wireless Access Points: CCSU – Meraki ET - HP Internet Provider: CCSU – FirstLight ET - VTEL Copier and Printer Lease: SPC Camera System: CCSU -Video Insight ET - ACTiNVR Door Access/Swipe System: Pinnacle E-Rate: CCSU – Internally ET – Consultant Antivirus: Panda E911: NENA Voicemail Server: Mitel (VoIP) Twistate Phone System:

CCSU -Mitel (VoIP) Twistate ET – Intertel Digital Phones

Cellphone: Verizon Wireless Backup Software: CCSU - Backup Exec ET – Barracuda Backup WiFi Time (Classroom Clocks): Primex / Twistate PA System: Bogen / Twistate Dialtone Suppler: Level 3 / Fairpoint HVAC System: Control Tech VM Ware (Virtual Server Software): VM Ware Domain Name Service: Go Daddy Filtering System: CCSU - Sophos UTM ET - Untangle Network Hardware Support: Cisco Smartnet Mobile Device Management: Meraki

As of January 26, 2016

LEGEND = Common = Unique = Consolidating

SLIDE 19

Other Systems and Applications

Wireless Access Points: CCSU – Meraki ET - HP Internet Provider: CCSU – FirstLight ET - VTEL Copier and Printer Lease: SPC Camera System: CCSU -Video Insight ET - ACTiNVR Door Access/Swipe System: Pinnacle E-Rate: Consultant EWSD Antivirus: Panda E911: NENA Voicemail Server: Mitel (VoIP) Twistate Summer 2017 EWSD Phone System:

Mitel (VoIP) Twistate

Summer 2017 EWSD Cellphone: Verizon Wireless Backup Software: Backup Exec EWSD WiFi Time (Classroom Clocks): Primex / Twistate PA System: Bogen / Twistate Summer 2017 EWSD Dialtone Suppler: Level 3 / Fairpoint HVAC System: Control Tech VM Ware (Virtual Server Software): VM Ware Domain Name Service: Go Daddy Filtering System: Sophos UTM EWSD Network Hardware Support: CCSU - Cisco Smartnet ETSD – HP Mobile Device Management: Meraki

As of February 7, 2017

LEGEND = Common = Unique = Consolidating

SLIDE 20

FY18 Budget Proposal As Of 2/14/17

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2/14/2017

January 31 Proposal February 7 Proposal February 14 Proposal FY17 Restated $73,513,807 $73,513,807 $73,513,807 FY18 Proposed $75,420,675 $75,405,209 $75,158,302 Difference +$1,906,868 +1,891,402 +1,644,495 Percent Change 2.59% 2.57% 2.24%

SLIDE 21

Changes From 2/7/17 Budget

Technology 2580 Food Service 3100 Transportation 2711

650

+$49,712

734

+$50,157

390
$120,000
519
$232,312

2/14/2017

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SLIDE 22

What Is the Tax Rate on a Budget of $75,158,302?

Budget $75,158,302 Minus Off-setting Revenues (15,530,555) Education Spending $59,627,747 Equalized Pupil FTE 3,743.86 Ed Spending/Equalized Pupil FTE $15,926.81 Divided by Yield ÷ 10,076 Homestead Tax Rate $1.581 Minus Incentive

10 ¢

Incentive Tax Rate $1.481

2/14/2017

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Town CLA Proposed FY18 Tax Rate Current Year FY17 Tax Rate Westford 100.52% $1.473 $1.535 Essex Town 97.45% $1.520 $1.567 Essex Junction 97.50% $1.519 $1.585

% Incentive HIP x (Yield ÷ Inc Yield)*2% FY18 Income % 2% $1.481 x (10,076 ÷ $11,875) 2.51% Income % Essex Jct. Essex Town Westford FY16 2.85% 2.84% 2.82% FY17 2.81% 2.77% 2.77%

SLIDE 23

The proposed budget will have the following projected impact on taxes BEFORE INCOME SENSITIVITY $75,158,302

Assessed Home Value

Westford FY17 Westford FY18 Change Essex Town FY17 Essex Town FY18 Change Essex Jct. FY17 Essex Jct. FY18 Change

$100,000 $1,535 $1,473

$62

$1,567 $1,520

$47

$1,585 $1,519

$66

$150,000 $2,303 $2,210

$93

$2,351 $2,280

$71

$2,378 $2,279

$99

$175,000 $2,686 $2,578

$108

$2,742 $2,660

$82

$2,774 $2,658

$82

$200,000 $3,070 $2,946

$124

$3,134 $3,040

$94

$3,170 $3,038

$132

$225,000 $3,454 $3,277

$177

$3,526 $3,420

$106

$3,566 $3,418

$148

SLIDE 24

Transition Costs & Projected Savings

2/14/2017

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2018 2019 2020 $0.10 $0.08 $0.06 Transportation 588,228.00 $ State Aid- Transportation (235,291.00) $ Central Office Administration (357,827.00) $ Westford Tuition (553,565.00) $ Phone System 439,000.00 $ Phone System Consultant (40,000.00) $ Independent Audit (60,000.00) $ Single Student Info Systems (30,000.00) $ Park Street Transfer (14,087.00) $ System Applications (77,200.00) $ Staffing Changes (Based on Red Study) (160,342.00) $ (173,000.00) $ Accounting Maintenance License (23,000.00) $ NET (SAVINGS)/COST 101,749.00 $ (390,542.00) $ (408,291.00) $

1 cents= $376,820

Transition Costs & Savings Description

SLIDE 25

Capital Plan Strategy:

To help stabilize tax rates, the capital plan was structured to front-load one-time requirements and then we reduce the amount each year until we hit a projected recurring range of $400-700K.

Essex-Westford School District Capital Plan 01/29/17 Budget Description FY'18 FY'19 FY'20 FY'21 FY'22 Roofs: EHS - Entire Roof Replacement $600,000 $600,000 WES Gym (Ballast) $45,000 WES Office Area $20,500 SUM Main Building - Re-spray $100,000 WES Specials Areas & Grades 3-4 $73,000 Phone System District-wide $439,000 Heating, Ventilation, A/C: EEE Wing Ventilation Installation $50,000 WES Boiler Refractory $15,000 FLE East Boiler Room Re-pipe $16,000 EHS Nurses' Office A/C $35,000 EMS, FMS, EES Final Stage Digital Control Upgrade $150,000 EES Boiler Replacement $130,000 WES Pneumatic Compressor $8,500 Electrical: EHS Fire Panel - Replacement $47,000 WES 3-Phase Converter $10,000 FLE Fire Panel Upgrade $19,500 Paving: WES Entrance & Loop $75,000 EMS Roadway Repave & Add'l Drainage $60,000 EHS Ed Center Drive - Remaining portion $28,100 FLE Loop & Parking Lot $60,200 FMS Parking Lot - Enlarge $200,000 EMS/FMS Raised Sidewalk $225,000 WES West Parking Lot $27,000 EES Sidewalk (North of C-Wing) $20,000 EES Playground Paving Redesign $20,000 Windows: EES C-Wing Single-Pane Replacements $87,712 WES Double-Pane Replacements (30) $48,000 Flooring: WES Middle School $55,000 EHS Kitchen $200,000 EHS Exercise Room $22,500 SUM Gym Floor - Refinish $15,000 Ceilings: FLE East Boiler Room (asbestos) $11,000 WES Middle School Ceiling Tiles $25,000 Athletics: EHS Gym Backboards - Replace $14,000 EHS Bleachers - Replace $250,000 Instructional Spaces: ADL Band Risers - Replace $21,000 EHS Practical Arts Exhaust $35,000 Maintenance Vehicles & Equipment: Maintenance Snowplow Truck (2002 replacement) $39,000 WES Tractor $20,000 Maintenance Loader - Replacement $49,000 Kitchen Equipment: EHS Captive Air Exhaust $45,000 EMS, FMS & EES Salad Bars $33,000 EHS Hot Boxes - Replacement $9,000 EMS, FMS, EES Touch Pads $4,000 EES Burner Units $2,200 FMS Dishwasher Replacement $40,000 WES Commercial Refrigerator $3,800 SUM Exhaust $15,000 FLE Exhaust $30,000 EES Kitchen Hood $30,000 Construction & Miscellaneous: FMS Elevator Replacement $100,000 Educational Center Electronic Display Board $17,645 FMS Septic - Connect to Town $50,000 $200,000 FMS Entry Canopy $40,000 FMS Locks and Re-Key Building $20,000 Grand Total $1,337,712 $1,214,700 $920,745 $692,000 $440,500

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2/14/2017

Capital Plan Tax Impact Initial Year= 3.6 ¢

SLIDE 26

Article I : Presented Using Fund Balance As Full Revenue Offset

2/14/2017

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Current Tax Rate After CLA Projected Tax Rate After CLA Difference

Westford $1.535 $1.473

$0.062

Essex Town $1.567 $1.520

$0.047

Essex Junction $1.585 $1.519

$0.066

Revenue Estimates

$

Capital Plan

EEE SPED REGULAR ED BUDGETED EXPENDITURES $75,158,302.00 1,062,849 $ 16,241,818 $ 57,853,635 $ LOCAL 1001 Prior Year Surplus-Applied as Budget Offset 1,592,991 $ MINUS OFFSETTING REVENUES FROM ABOVE 3110 Ed. Spending Grant Pupil FTE'S (OR, 6 SEMESTER AVERAGE FOR TECH CENTER) ED SPENDING PER EQUALIZED PUPIL FTE PROPERTY DOLLAR STATE YIELD YIELD HOMESTEAD TAX RATE BEFORE ACT 46 ACT 46 ADJUSTMENT ADJUSTED HOMESTEAD TAX RATE CLA WESTFORD TAX RATE 100.52% CLA ESSEX TOWN TAX RATE 97.45% CLA ESSEX JCT TAX RATE 97.50% INCOME SENSITIVITY $11,875.00 $1.00 $15,530,555.05 $59,627,746.95 3743.86 $15,926.81 $10,076.00 2.51% $1.581

$0.100

$1.481 $1.473 $1.52 $1.519

SLIDE 27

Article I- Option I (Fund Balance As Full Off-Set)

Article I Essex-Westford School District: Shall the voters of the Essex-Westford School District approve the school board to expend $ 75,158,301 which is the amount the school board has determined to be necessary for the ensuing fiscal year? It is estimated that this proposed budget, if approved, will result in education spending of $15,926.81 per equalized pupil. Article II Essex-Westford School District: Shall the voters of the Essex-Westford School District appropriate $1,337,712 into the already established Capital Reserve Fund? It is estimated that this proposed budget, if approved, and this Capital Reserve Article, if approved, will result in total education spending of $16,284.12 per equalized pupil.

SLIDE 28

Article I : Presented Using Fund Balance As Full Revenue Offset

2/14/2017

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Article I

Current Tax Rate After CLA Projected Tax Rate After CLA Difference

Westford $1.535 $1.473

$0.062

Essex Town $1.567 $1.520

$0.047

Essex Junction $1.585 $1.519

$0.066

Article II

Current Tax Rate After CLA Projected Tax Rate After CLA Difference

Westford $1.535 $1.508

$0.027

Essex Town $1.567 $1.556

$0.011

Essex Junction $1.585 $1.555

$0.030

And, if Article II Passes: Then Taxes Need To Be Raised To Fund It

SLIDE 29

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Center for Technology

2/14/2017

SLIDE 30

CTE Recommended FY18 Budget

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2/14/2017

Fiscal Year January 31, 2017 Proposed FY18 Budget FY17 $8,455,784 $8,455,784 FY18 $8,228,762 $8,238,762 Difference

$227,022
$217,022

Percent

2.68%
2.57%

SLIDE 31

Article III

“Article III Essex-Westford School District-Center for Technology, Essex: Shall the voters of the Essex-Westford School District approve the school board to expend $8,238,762 which is the amount the school board has determined to be necessary for the support of the Center for Technology, Essex for the ensuing fiscal year?

SLIDE 32

Thank you

2/14/2017 BUDGET DISCUSSIONS & DECISIONS 2/21/2017 BUDGET APPROVED; WARNING SIGNED 3/2/2017 1st DAY TO POST WARNING (No More Than 40 Days) 4/4/2017 INFORMATIONAL MEETING 4/11/2017 VOTE

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2/14/2017