Budget Committee December 3, 2018 Fall Enrollment and the Fiscal - - PowerPoint PPT Presentation

Budget Committee

December 3, 2018

Revenues FY19 Budget FY19 Estimate Impact Tuition & Fees 7,761,583.00 $ 7,437,000.00 $ (324,583.00) $ State Formula Allocation 6,832,055.00 $ 6,832,055.00 $

• $

6-Mil Levy 898,307.00 $ 898,307.00 $

• $

Other 361,475.00 $ 361,475.00 $

• $

Total 15,853,420.00 $ 15,528,837.00 $ (324,583.00) $

Note: FY19 Revenues were based on a total enrollment of 1395 annualized FTE. The most recent enrollment numbers (fall census) represent an annualized FTE estimate of 1330*. (This appears to have slipped but too early to tell)

Fall Enrollment and the Fiscal Impact for FY19

* Not an official estimate/projection

Managing the Shortfall for FY2019

• Revenue generation opportunities?
• Reduction in expenses

Variable Costs FY2019 Budget FY2019 Actual YTD FY2019 Encumbered FY2019 Available % YTD (42%) Capital Equipment 56,643.00 $ 38,961.49 $

• $

17,681.51 $ 69% Communications 172,273.00 $ 88,234.45 $ 22,286.00 $ 61,752.55 $ 64% Contracted Services 553,295.00 $ 372,178.95 $ 70,766.33 $ 110,349.72 $ 80% Cost of Goods Sold

• $

1,014.44 $

• $

(1,014.44) $ #DIV/0! NonMandatory Transfer Out 232,000.00 $ 113,010.00 $

• $

118,990.00 $ 49% Other 208,181.00 $ 111,406.31 $

• $

96,774.69 $ 54% Repairs & Maintenance 196,743.00 $ 104,801.80 $ 25.67 $ 91,915.53 $ 53% Supplies 390,605.00 $ 180,919.15 $ 3,386.27 $ 206,299.58 $ 47% Termination Benefits

• $

34,409.17 $

• $

(34,409.17) $ #DIV/0! Termination Pay

• $

28,276.19 $

• $

(28,276.19) $ #DIV/0! Travel 426,437.00 $ 261,366.83 $

• $

165,070.17 $ 61% Utilities 309,695.00 $ 104,672.75 $

• $

205,022.25 $ 34% Waivers & Scholarships 1,030,243.00 $ 475,289.49 $

• $

554,953.51 $ 46% Grand Total 15,853,420.43 $ 5,838,682.64 $ 7,282,192.58 $ 2,732,545.21 $ 83%

Salary savings will need to cover the bulk of the FY2019 shortfall

• Enrollment
• 6-Mil Levy (PASSED)
• Allocation model and potential changes
• Performance Funding
• Present Law Adjustment
• Annualization of pay increases
• Any possible tuition and/or fee increases

Keeping Our Eye on 2020-2021

The following are key revenue elements that have yet to be

• determined. Each will play a major role in the outcome of
• ur funding for the next biennium:

The major expense category that will require monitoring and adjustment is personnel expenses.

2019 Estimated 2019 Estimated 2020 Adjusted 2020 Estimated Resident Enrollment Tuition Revenue Enrollment Tuition Revenue Fall 978.79 2,186,971.18 $ 919.1208439 2,078,591.79 $ Spring 880.402579 1,967,138.07 $ 836.9199178 1,892,694.39 $ Summer 112.64 251,678.54 $ 111.644 252,482.91 $ Total 1971.832579 4,405,787.78 $ 1867.684762 4,223,769.09 $ Non Resident Fall 63.12 496,200.18 $ 56.36690497 448,494.55 $ Spring 52.76079914 414,764.23 $ 48.05602202 382,367.35 $ Summer 4.39 34,510.75 $ 3.952 31,444.88 $ Total 120.2707991 945,475.16 $ 108.374927 862,306.78 $ WUE Fall 266.86 894,432.31 $ 257.9702593 875,099.61 $ Spring 247.0958091 828,188.85 $ 240.1587441 814,678.50 $ Summer 14.13 47,359.40 $ 14.82 50,273.15 $ Total 528.0858091 1,769,980.56 $ 512.9490033 1,740,051.26 $ All Categories Fall 1308.77 3,577,603.68 $ 1233.458008 3,402,185.95 $ Spring 1180.259187 3,210,091.14 $ 1125.134684 3,089,740.24 $ Summer 131.16 333,548.69 $ 130.416 334,200.93 $ Total 2620.189187 7,121,243.51 $ 2489.008692 6,826,127.13 $ FTE 1310.094594 1244.504346

E N R O L L M E N T

PERFORMANCE FUNDING

Raw Data 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Undergraduate Degrees Awarded 275 255 292 383 452 419 Under-represented groups 327 266 297 373 443 374 Retention 73% 73% 72% 75% 68% 67% Under-represented groups 72% 72% 67% 71% 65% 61% Dual Enrollment 2 30 16 44 48 3-year Averages Undergraduate Degrees Awarded 275 265 274 310 376 Under-represented groups 327 297 297 312 371 Retention 73% 73% 72% 73% 71% Under-represented groups 72% 72% 70% 70% 67% Dual Enrollment 16 16 30

Performance funding represents over $600,000 in the state allocation for UMW

200 400 600 800 1000 1200 1400 1600 20 40 60 80 100 120 140 160 180 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020

Personnel/Enrollment Tracking

Student FTE Employee FTE

• Poly. (Student FTE)

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% MSU Bozeman MSU Billings MT Tech MSU Northern Western Helena Great Falls UM Missoula

Personnel Expenditure Ratio

Personnel All Other

Budget Benchmarks, Standards, & Procedure

• Personnel Ratio below 80% ?
• Target a percentage of the budget to go to Instruction?
• Establish an institutional overhead rate target?
• Set aside a % of the budget for strategic initiatives?
• Develop and publish a standardized, budget dashboard?
• Establish internal procedure to centralize contingency funds and

regulate the distribution?