Brookswood-Fernridge Neighbourhood Plans May 6, 2019 Agenda - - PDF document

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Brookswood-Fernridge Neighbourhood Plans May 6, 2019 Agenda - - PDF document

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16/05/2019 Brookswood-Fernridge Neighbourhood Plans May 6, 2019 Agenda Welcome Introductions Project ToR Overview NPT ToR Overview NPT Code of Conduct Hopes & Fears Exercise Phase 1 Public Engagement

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Brookswood-Fernridge Neighbourhood Plans

May 6, 2019

 Welcome  Introductions  Project ToR Overview  NPT ToR Overview  NPT Code of Conduct  ‘Hopes’ & ‘Fears’ Exercise  Phase 1 Public Engagement Events  Next Meeting  NPT Review of Draft NPST ToR

Agenda

TOWNSHIP OF LANGLEY

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16/05/2019 2  What is your name?  What group are you a part of?  What makes you excited to serve on the NPT and NPSTs?

Welcome and Introductions

TOWNSHIP OF LANGLEY TOWNSHIP OF LANGLEY

Project Terms of Reference (ToR) Overview

 ToR Purpose (2nd Tab Resource Binder, Section1, pg. 2):

  • To delineate the 3 NPs and detail how they will be

prepared.

  • To define the principles guiding the planning work
  • To outline the processes that will be followed to

prepare the NPs and the key deliverables along the way

  • To highlight policy themes and engagement

tools that will be considered and applied through the NPs process

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TOWNSHIP OF LANGLEY

Project Terms of Reference (ToR) Overview

Community Plan vs. Neighbourhood Plan:

  • Community Plan (CP)

 High-level outline of how a community / group of neighbourhoods will change over the foreseeable future – typical 25 – 30yrs  Locate major structural components such as the location of commercial nodes, arterial roads + land uses by general category

  • Neighbourhood (NP)

 Detailed size, configuration, orientation, refinements of future land uses and densities, and street, block and lot patterns  Policies guide planning and design of buildings, streets, parks, active transportation, ‘fit & finish’ and other place making, municipal infrastructure and implementation

TOWNSHIP OF LANGLEY

Project Terms of Reference (ToR) Overview

 Geography (Section 3,

  • pg. 4 & 5):
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TOWNSHIP OF LANGLEY

Project Terms of Reference (ToR) Overview

 Project Principles (Section 5, pg. 11 & 12):

  • Policy Context Alignment
  • Comprehensive Engagement
  • Public Reporting

TOWNSHIP OF LANGLEY

Project Terms of Reference (ToR) Overview

 Key Scope of Work Elements (Section 6, pg. 12 - 16):

  • Environmental and engineering services assessment
  • Community and Neighbourhood Centres planning and urban design
  • Neighbourhood design patterns in areas beyond the Centres
  • Residential cluster development
  • Road, cycling and pedestrian networks
  • New house design
  • Urban/ALR edge planning
  • Community amenity policy
  • Park, open space (including urban forestry and urban wildlife

management) and conservation areas (establish Green Infrastructure Network)

  • Implementation and phasing
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TOWNSHIP OF LANGLEY

Project Terms of Reference (ToR) Overview

 Public & Stakeholder Engagement (Section 7, pg. 17-20):

  • Involve as many people as possible
  • Engage people in a productive dialogue
  • Provide multiple ways for people to participate
  • Inform Council on community input and feedback

TOWNSHIP OF LANGLEY

Project Terms of Reference (ToR) Overview

 Work Program + Timeline (Section 9, pg. 21 - 29 ):

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TOWNSHIP OF LANGLEY

Project Terms of Reference (ToR) Overview

Couple of Questions  Purpose (Section 1, pg. 2):

  • To provide input and feedback through project staff
  • n the preparation of the three Neighbourhood Plans
  • To assist and work along-side staff, in a

conversational and ‘round-table’ discussion context

Neighbourhood Planning Team (NPT) Terms of Reference (ToR) Overview

TOWNSHIP OF LANGLEY

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TOWNSHIP OF LANGLEY

 Recruitment Process (Section 2, pg. 4 & 5):

  • Council endorses a Terms of Reference, as

amended on January 21, 2019

  • Communications to alert interested persons
  • Complete an application
  • Council considers and selects appointees
  • Council also chose to select NP “Sub-Teams”

appointees; relates to NPT Mandate

Neighbourhood Planning Team (NPT) Terms of Reference (ToR) Overview Neighbourhood Planning Team (NPT) Terms of Reference (ToR) Overview

TOWNSHIP OF LANGLEY

 Mandate (Section 3, pg. 5 & 6):

  • Provide critical feedback, through active

involvement and contributions to the project processes

  • Commenting and advising on project deliverables
  • Serve as a ‘sounding board’ for project staff and

consultants Sounding Board

a person or group whose reactions to suggested ideas are used as a test of their validity or appropriateness before they are shared more broadly with the public.

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Neighbourhood Planning Team (NPT) Terms of Reference (ToR) Overview

TOWNSHIP OF LANGLEY

 Mandate:

  • Provide feedback and input to the following:
  • Values, opportunities and challenges, ideas and aspirations
  • Objectives for the 3 NPs
  • Initial strategic policy ideas, opportunities and options for the 3 NPs
  • Other relevant ideas and suggestions for the NPs project
  • Prepare NPST ToR for Council Consideration

4 NPT members + 6 NPST members = Booth, Fernridge and Rinn Neighbourhood Sub-Teams

Neighbourhood Planning Team (NPT) Terms of Reference (ToR) Overview

TOWNSHIP OF LANGLEY

 Roles & Responsibilities (Section 4, pg. 6 – 7):

  • NPT Members:
  • Fulfill Mandate requirements
  • Attend the NPT meetings
  • Encouraged to attend other public engagement

events

  • Represent the needs of the community with both

current and future residents in mind

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Neighbourhood Planning Team (NPT) Terms of Reference (ToR) Overview

TOWNSHIP OF LANGLEY

 Roles & Responsibilities:

  • ToL Staff and Consultants:
  • Scheduling the meetings + preparing agendas;
  • Facilitate discussions, provide technical advice;
  • Ensure work of the NPT aligns with other public

engagement events;

  • Prepare summary notes; and
  • Provide regular updates about the work of the NPT.

Neighbourhood Planning Team (NPT) Terms of Reference (ToR) Overview

TOWNSHIP OF LANGLEY

Couple of Questions

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16/05/2019 10  Council Policy 01-025 (revised 2016-05-30) Code of Ethics, Conduct, Confidentiality, and Conflict of Interest for Council Members and Appointees  ‘Mutual Respect’ is the undercurrent of this document  Please don’t be intimidated by the ‘legal language’  It is not to censor dialogue; But rather establish a context for Respect  The Code of Ethics defines, with the goal of lessening and removing confusion in terms of what is meant by ‘Respect’  Signing of the Code of Ethics

Signing of Code of Ethics for Appointees

TOWNSHIP OF LANGLEY

 Code of Ethics Simplified Summary (less legal language):

  • 1. Attend NPT/NPST meetings, arriving on time
  • 2. Focus discussion on items directly related to the Project and

meeting Agenda

  • 3. Share thoughts and ideas, but do so concisely and not simply a

repetition of the contributions of others

  • 4. Listen thoughtfully to the contributions of others
  • 5. Critique ideas, not people
  • 6. Assist the team to develop consensus when needed
  • 7. Refrain from speaking in an aggressive or intimidating manner
  • 8. Speak well of the NPT/NPST and the process when talking with

community members; Direct media to ToL staff

  • 9. Support the timely progression of the Brookswood-Fernridge

Neighbourhood Project

Signing of Code of Ethics for Appointees

TOWNSHIP OF LANGLEY

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Signing of Code of Ethics for Appointees

TOWNSHIP OF LANGLEY

Signing Member Statement When you think about the Neighbourhood Plans…  What are you most excited about?  What is your biggest concern?

‘Hopes and Fears’ Exercise

TOWNSHIP OF LANGLEY

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16/05/2019 12 Public Engagement Events:  Neighbourhood Dialogue Sessions  Public Open House

Phase 1 Public Engagement

TOWNSHIP OF LANGLEY

Neighbourhood Dialogue Sessions

 A set of structured 60- to 90-minute sessions  Introducing the project, defining dialogue, and discussing values and

  • pportunities

 4 or 5 sessions/day, 2 to 3 running concurrently, over 3 days. TOWNSHIP OF LANGLEY

Phase 1 Public Engagement

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TOWNSHIP OF LANGLEY

Neighbourhood Dialogue Sessions

15 mins: Hopes and Fears exercise re: the session 15 mins: Present on session purpose, overall process, intro to Dialogue 20 mins: Q & A period 30 mins: Dialogue activity around focus question on community values and

  • pportunities – using “world’s easiest” technique

10 mins: Next steps in information sharing and process

Phase 1 Public Engagement

Open House

 An interactive event  Introducing the project, explore assets and opportunities, provide early input TOWNSHIP OF LANGLEY

Phase 1 Public Engagement

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TOWNSHIP OF LANGLEY

Open House

Station 1: Tell us about yourself Station 2: Hopes and Fears Station 3: Introduction and Context Station 4: Neighbourhood Based Feedback

  • What are the most important characteristics of Booth/Fernridge/Rinn?
  • What characteristics of Booth/Fernridge/Rinn would you like to change?
  • In 20 years what will be the most important characteristics of

Booth/Fernridge/Rinn?

Phase 1 Public Engagement Thank you & good night!

TOWNSHIP OF LANGLEY

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 Members of the BF NPT are to prepare, with staff assistance, a Terms of Reference (ToR) for the NPST for Council’s consideration  Staff have prepared a draft version to contribute to this effort  The underlying premise of this draft NPST ToR is ‘treat as equals’, with the exception that NPST members have a specific geographic focus for the appointed neighbourhood

Draft NPST Terms of Reference

TOWNSHIP OF LANGLEY

 The key differences between the NPT ToR and the NPST ToR are:

  • Most references are for the NPST rather than NPT; very similar

language throughout

  • Statements regarding the composition of the NPST focus on

the NPT contribution of 4 members to each Sub-Team

  • Recruitment and selection process statements are non-existent
  • The language related to Purpose, Mandate and

Responsibilities are nearly the same, yet with the exception of additional statements to a geographic focus

  • No application form

Draft NPST Terms of Reference

TOWNSHIP OF LANGLEY

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Thank You!

TOWNSHIP OF LANGLEY