Board of Governance (BoG) Meeting THURSDAY, JUNE 20, 2019 TAMMY - - PowerPoint PPT Presentation
Board of Governance (BoG) Meeting THURSDAY, JUNE 20, 2019 TAMMY MARINE, CHAIRPERSON 9:00 11:00 A.M. DPSS BANNING CHILDREN/ADULT SERVICES OFFICE LETICIA DELARA, VICE-CHAIRPERSON 901 E. RAMSEY STREET, BANNING, CA 92220 1 1. Call to Order
THURSDAY, JUNE 20, 2019 9:00 – 11:00 A.M. DPSS BANNING CHILDREN/ADULT SERVICES OFFICE 901 E. RAMSEY STREET, BANNING, CA 92220
TAMMY MARINE, CHAIRPERSON LETICIA DELARA, VICE-CHAIRPERSON
1
2
COUNTY OF RIVERSIDE CONTINUUM OF CARE BOARD OF GOVERNANCE MEMBERS
PUBLIC SECTOR
Chuck Washington, District 3 Board Supervisor, County of Riverside Greg Rodriguez, Government & Public Policy Advisor for Riverside County Supervisor V. Manuel Perez Melissa Conrad, Chief of Social Work Service, VA Loma Linda Healthcare Robin Gilliland, Community Services Supervisor II, City of Temecula Rusty Bailey, Mayor, City of Riverside Sabby Jonathan, Councilmember, City of Palm Desert
PRIVATE SECTOR
Leticia DeLara, CEO, Regional Access Project (RAP) Foundation Bill Blankenship, CEO, Building Industry Association (Riverside County Chapter) Tammy Marine, Executive Director, Habitat for Humanity, Inland Valley
NON-PROFIT SECTOR
Angelina Coe, Executive Director, Shelter From The Storm, Inc. Karyn Young-Lowe, President/Chief Executive Officer, Lighthouse Social Service Centers Susan Larkin, Grant Administrator, Valley Restart Shelter
FORMERLY HOMELESS
Ron Vervick, Director, Whiteside Manor
EX-OFFICIO MEMBERS
Michelle Davis, Housing Authority Manager, City of Riverside Natalie Komuro, Deputy County Executive Officer, County of Riverside, Homelessness Solutions Jennifer Claar, DPSS Assistant Director - Adult Services, County of Riverside Cordell Thomas, Chief Impact Officer, United Way of the Inland Valleys
3
4
5
On June 12, the CA Department of Housing and Community Development released an amendment to the California Emergency Solutions and Housing (CESH) Program: ❖2018 CESH NOFA
❖2019 CESH NOFA
However, the AE must issue award letters to any subrecipients within 24 months of the date of an award letter from HCD. ❖2018 and 2019 CESH NOFA
issuing awards to subrecipients within 24 months of the AE award letter date from HCD, instead of 12 months.
6
HEAP CESH CESH Round nd 2
negotiations complete for 9
the state to be released within 30 days from June 3
levels of review
finalized
for signatures
for service contract is August 1, 2019
projects negotiations
7
✓ Catholic Charities and Coachella Valley Rescue Mission have been notified on the BoG decision to renew their 2018 ESG award
8
Planning Workgroup is working on some clarifications requested by Contracts and Purchasing.
9
Jennifer Claar DPSS Assistant Director
10
Refer to Handout A
11
Program Funding Source Total Award Amount Annual Amount Continuum of Care Program (CoC) U.S. Department of Housing and Urban Development (HUD) $10,106,803.00 $10,106,803.00 Homeless Emergency Aid Program (State HEAP) 2-Year Program California Business, Consumer Services, and Housing Agency $9,791,805.06 $4,895,902.53 Housing and Disability Advocacy Program (HDAP) 3- Year Program California Department of Social Services $1,360,132.00 $453,377.33 California Emergency Solutions Housing Program (CESH) - 5-Year Program California Department of Housing and Community Development (HCD) $1,344,336.00 $268,867.20 Emergency Food and Shelter National Board Program (EFSP) Department of Homeland Security’s (DHS) Federal Emergency Management Agency (FEMA) $1,132,512.00 $1,132,512.00 County General Fund Riverside County General Fund $1,116,650.00 $1,116,650.00 State Emergency Solutions Grant (State ESG) California Department of Housing and Community Development (HCD) $300,452.00 $300,452.00 City of Moreno Valley Emergency Solutions Grant City of Moreno Valley $5,000.00 $5,000.00 Total Amount Awarded $25,157,690.06 $18,279,564.06
12
$10,106,803.00 55% $4,895,902.53 27% $453,377.33 3% $268,867.20 1% $1,132,512.00 6% $1,116,650.00 6% $300,452.00 2% $5,000.00 0%
U.S. Department of Housing and Urban Development (CoC) California Business, Consumer Services, and Housing Agency (HEAP) California Department of Social Services (HDAP) California Department of Housing and Community Development (CESH) Department of Homeland Security’s Federal Emergency Management Agency (FEMA) Riverside County General Fund California Department of Housing and Community Development (ESG) City of Moreno Valley Emergency Solutions Grant 13
$671,481. 1.40 40 4% 4% $750,000. 0.00 00 4% 4% $2,789,19 190. 0.73 73 15% 15% $429,072. 2.00 00 2% 2% $12,414,5 ,594 94.4 .42 2 68% 68% $1,225,22 225. 5.52 52 7% 7%
Administration & Planning Coordinated Entry System Emergency Shelter Homeless Management Information System Housing Supportive Services 14
Riverside County Agencies Awarded Homeless Funding
Ag Agency An Annual Fun Funded Am Amount Per ercentage Path of
Life Min inistries $ $ 3,76 3,769, 9,559. 9.62 2 20 20.62 .62% RU RUHS-Behavioral Hea ealth $ $ 2,50 2,505, 5,512. 2.00 13 13.71 .71% Je Jewish Fam amily Ser Services $ 1,64 ,647,760.00 9.01 .01% De Department of
ublic Soci Social Ser Services s $ $ 1,55 1,553, 3,930. 0.73 3 8.5% 8.5% St Step Up p on
Second $ 1,39 ,392,806.00 7.62 .62% Soc Social al Work Ac Action Group (S (SWAG) $ $ 1,31 1,311, 1,982. 2.97 7 7.18 7.18% Hou
Authority $ $ 1,06 1,067, 7,348. 8.00 5.84 5.84% Lig Lighthouse Soc Social al Ser Service Centers $ $ 82 820, 0,88 883.0 .00 4.49 4.49% City ity of
Lake Elsin Elsinore $ $ 75 750, 0,09 095.5 .50 4.10 4.10% City ity of
Riverside $ $ 55 553, 3,83 836.5 .50 3.03 3.03% Catholic Cha harities $ $ 52 520, 0,23 233.0 .00 2.85 2.85% Vall alley Res estart Sh Shelter $ $ 48 486, 6,49 499.5 .50 2.66 2.66% Coa
alley Ass Association of
$ $ 47 470, 0,097 97.11 1 2.57 2.57% Coa
alley Resc escue Miss ission $ $ 44 448, 8,73 737.0 .00 2.45 2.45% Mar artha's a's Vil Village & Ki Kitchen $ $ 34 344, 4,13 139.5 .50 1.88 1.88% Ope peration Sa Safehouse $ $ 28 286, 6,77 773.6 .63 1.57 1.57% National CORE RE $ $ 20 200, 0,00 000.0 .00 1.09 1.09% VN VNW Cir ircle of
are $ $ 28 28,3 ,318 18.00 00 0.15 0.15% Menifee Vall alley Community Cupboard $ $ 25 25,3 ,350 50.00 00 0.14 0.14% Salv Salvation Arm Army $ $ 25 25,0 ,000 00.00 00 0.14 0.14% Foo
n Nee eed Of f Dis Distribution $ $ 24 24,1 ,174 74.00 00 0.13 0.13% Community Foo
antry of
$ $ 18 18,1 ,174 74.00 00 0.10 0.10% Gali alilee Center $ $ 10 10,8 ,872 72.00 00 0.06 0.06% Idyllwild HELP ELP Center $ $ 8,38 8,388.00 0.05 0.05% Col
River Se Senior Center $ $ 5,25 5,252.00 0.03 0.03% Des Desert Ar Arc $ $ 3,84 3,842.00 0.02 0.02% Total $ $ 18 18,2 ,279 79,564 64.06 6 100% 100%
15
16
Background: HUD implemented a system-level performance measures in 2015 to help communities gauge their progress in preventing and ending homelessness. The data will also help CoCs identify gaps in data and services. The annual reporting period for the HUD-SPM report is October 1 to September 30. The Riverside County CoC submitted its HUD SPM report on May 30, 2019 for the period covering October 1, 2017 to September 30, 2018. The HUD-SPM is used:
❖by HUD as selection criteria to award projects under future Notice of Funding Availability (NOFA). HUD has consistently emphasized the importance of SPM and increased the points/scores for each performance measures since the 2015 CoC Program Competition NOFA; and ❖to enable communities to evaluate and improve their performance in addressing homelessness.
17
2015 HUD NOFA HUD will award up to 38 points based on CoC system-wide performance related to reducing homelessness within the CoC’s defined geographic area. 2016 HUD NOFA HUD will award up to 40 points based on CoC system-wide performance related to reducing homelessness within the CoC’s defined geographic area as reported to HUD via HDX. 2017 HUD NOFA HUD will award up to 49 points for CoC system-wide performance related to reducing homelessness within the CoC’s defined geographic area as reported to HUD via HDX by comparing FY 2016 information to FY 2015 information unless noted otherwise for each measure. 2018 HUD NOFA HUD will award up to 56 points to CoCs that have a CoC system-wide performance related to reducing homelessness.
HUD SPM
18
Measure 1: Length of Time Persons Remain Homeless Measure 2: The Extent to which Persons who Exit Homelessness to Permanent Housing Destinations Return to Homelessness Measure 3: Number of Homeless Persons Measure 4: Employment and Income Growth for Homeless Persons in CoC Program- funded Projects Measure 5: Number of persons who become homeless for the 1st time Measure 6: Homeless Prevention and Housing Placement of Persons defined by category 3 of HUD’s Homeless Definition in CoC Program-funded Projects This Measure is not applicable to CoCs in FY2017 (Oct 1, 2016 - Sept 30, 2017) reporting period. Measure 7: Successful Placement from Street Outreach and Successful Placement in or Retention of Permanent Housing Refer to Handout B
19
All ES, SH All TH All PSH, OPH All RRH All Street Outreach
2014- 2015 2015- 2016 2016-2017 2017-2018 2014-2015 2015-2016 2016-2017 2017-2018 2014-2015 2015-2016 2016-2017 2017-2018 2014-2015 2015-2016 2016-2017 2017-2018 2014-2015 2015-2016 2016-2017 2017-2018
Beds on HIC 596 569 554 522 523 334 220 180 1018 1538 1520 1702 120 292 277 181
Beds 522 529 531 504 489 334 220 180 591 630 1520 1702 120 292 277 181
Rate from HIC ( % ) 88 93 96 97 94 100 100 100 58 40.96 100 100 100 100 100 100
Persons Served (HMIS) 4125 3981 3677 4313 1094 832 758 380 1025 1215 1485 1654 908 1199 1106 898 1175 1798 2031 2045
(HMIS) 3727 3517 3299 3763 833 630 605 340 134 164 168 277 604 722 787 494 657 1389 1896 1872
Don’t Know, Refused, or Missing (HMIS) 1650 691 711 565 104 6 2 12 15 5 84 162 5 34 4 161 685 1343 1342
Rate (%) 44 20 22 15 12 0.95 0.00 0.59 8.96 9.15 2.98 30.32 26.82 0.69 4.32 0.81 24.51 49.32 70.83 71.69
2018 System Performance Measures Data Quality
20
21
Background: On March 4, 2019, the BoG approved HEAP funding to National CORE in the amount of $400,000 to rehabilitate four units of senior apartments. On May 17, 2019, Tony Mize, Vice President - Acquisitions of National CORE, notified DPSS that they will relinquish their $400,000 capital improvements award. National CORE received notification from the California Department of Housing and Community Development that they qualify for $7,712,905 application award for No Place Like Home funding for 68 PSH units, equaling 30% of 224-unit post-rehab senior apartments at Cathedral Palms. Since the city maximum allowable PSH units in the project is 30%, and 68 Project Based Vouchers have been committed by the Housing Authority for those 68 units, they cannot restrict an additional and separate 4 units. (See attached email from National CORE).
Refer to Handout C
22
Public comment for this item only.
23
5b.2(i) Approve reallocation of $400,000 to projects from the eligible applications submitted through the HEAP/CESH RFP released on November 1, 2018. OR 5b.2(ii) Approve reallocation of remaining HEAP/CESH funds to future projects based on the BoG priorities resulting from the 2019 BoG Strategic Planning.
Public comment for this item only.
24
Elig Eligib ible le app appli licatio ions sub submit itted thr through the the HEAP CESH RFP RFP App ppli licant Proje
pe Amou
t Area eas
CityNet Street Outreach Project $ 460,000.00 1,2,3,4,5 Coachella Valley Association of Governments (CVAG) Homeless Prevention & Diversion $ 1,002,481.94 4 Desert AIDS Project DAP Housing Assistance Program $ 1,697,539.00 1,2,3,4,5 Path of Life Ministries (POLM) Jurupa Valley Outreach & Diversion project $ 410,145.44 2 Housing Authority of the County of Riverside (HACR) Mobile Clinical Outreach team $ 1,111,475.00 1,4 Housing Authority of the County of Riverside (HACR) Flexible Housing Subsidies $ 1,811,854.80 1,4
25
Public comment for this item only.
26
On June 13, 2019, the Housing Authority of the County of Riverside (HACR) submitted a request to reallocate the following projects and apply for a new project, will allow the HACR to design a new budget to fully support costs towards rents and supportive services:
27
ii. Reallocation of the Housing Authority’s HUD projects
Background: The Shelter Plus Care Project Based with Operation Safehouse (Harrison House) was initially funded during the 2010 HUD NOFA (FY 2011-2012) in the amount of $349,200 for 5-years. The project provides permanent supportive housing to homeless youth (ages 18-24). Due to delays in construction, the HACR was unable to provide any direct services and expend project funds during the first two years. In 2014, HUD approved the amendment requested by HACR to expand the project site location in Riverside in addition to Thousand Palms and increased the number of participants from 6 to 13. In 2015, HUD approved to extend the term of the grant to August 15, 2017 to spend down the funds. In the 2016 NOFA, HACR applied to renew this project for one year for the period 2017-2018. On May 25, 2018, the HACR sent a letter to HUD requesting to decrease the number of units from 13 back to the original 6 units. HUD denied this request and noted that existing projects are unable to decrease their total bed/unit inventory and remain obligated to fulfill their
28
Public comment for this item only.
29
Background: The Housing Authority PSH Consolidation project includes a consolidation of four Shelter Plus Care grants funded through the 2010 HUD NOFA. Consolidation of these projects was approved during the 2018 NOFA for FY 2019-2020. This project provides scattered-site, tenant based rental assistance to chronically homeless individuals. The HEARTH ACT consolidated the Supportive Housing Program, Shelter Plus Care (S+C) Program, and Section 8 Moderate Rehabilitation SRO program into a single grant program (Continuum of Care program). The S+C structure only provides rental assistance in connection with matching supportive services. As a result, there is limited flexibility to support staffing costs towards supportive services (and other direct service costs). In order to better support clients moving forward, the HACR would like to apply for a new project in the upcoming 2019 HUD NOFA with the goal of successfully transitioning clients served to a new CoC permanent supportive housing funded project.
30
Public comment for this item only.
31
Refer to Handout D
32
33
34
35
1. In 2012, Continuum of Care (CoC) Interim Rule was enacted into law by HUD and expands the regulatory implementation of the Continuum of Care program, including the creation of the CoC Board, which is “to act on behalf of the Continuum.” 2. The primary sources of funding that the CoC Board initially focused on was
➢ Annual CoC Program Funds; ➢ Emergency Solutions Grants (ESG) Program Funds.
3. The unprecedented funding from the State of California has significantly increased the primary sources of funding for the CoC Board to provide guidance and leadership, which include:
➢ HEAP funds; ➢ HEAP II funds; ➢ CESH round 1 and round 2 funds; ➢ HAPS funds.
36
4. The initial primary responsibilities of the CoC Board under HUD’s Interim Rule have been infused with similar responsibilities by the State of California, which include:
➢ enacting Governance; ➢ shaping planning and policy; ➢ monitoring performance.
5. Also, the following types of practices have evolved and been integrated into the annual Continuum of Care Program Application, ESG Program, and State funding sources:
➢ Best practices; ➢ Promising practices; ➢ Emerging practices.
6. New HUD and State directives for funding projects include:
➢ Prioritizing; ➢ Ranking; ➢ Tiering; ➢ Reallocating.
37
7. Next Steps involve furthering
➢ vision ➢ goals ➢
➢ performance
8. Next Steps involve developing the CoC Board to meet the increasing demands
➢ conflicts of interest potentially limit your board in terms of membership and input; particularly if you limit your search of potential board members; ➢ any belief that your communities do not have new potential board members limits CoC Board development because it is simply not true; ➢ target recruitment of CoC board members by intentionally recruiting potential board members from sectors of the community not yet represented.
38
9. HUD encourages
“including nonprofit homeless providers, victim service providers, faith-based organizations, governments, businesses, advocates, public housing agencies, school districts, social service providers, mental health agencies, hospitals, universities, affordable housing developers, law enforcement,
homeless persons.” Also, consider including corporations, law, and other health care providers.
39
Table 1 summaries the responses to the survey questions that focused on CoC Board.
➢ Average number of seats for CoCs that are counties is 19;
➢ Average number of seats for CoCs that are cities is 10; ➢ Five (5) or more than one-third (38.5%) of CoCs have board members who are elected officials; ➢ The average number of seats filled by elected officials for the 5 CoCs is four (4); ➢ How elected officials are elected is briefly summarized by the 5 CoCs.
40
CoC How Big is your CoC Board: Indicate number of seats Does your CoC Board have members that are "elected
How many seats are filled by "elected officials"? Since your CoC Board has elected
Glendale 7 No n/a n/a Imperial County 11 No n/a n/a Kern 16 No n/a n/a Long Beach 17 No n/a n/a Los Angeles 17 No n/a n/a Orange 15 No n/a n/a Pasadena 7 No n/a n/a Riverside 13 Yes 2 Elected by the CoC; required in the CoC Charter San Bernardino 40 Yes 5 The Governing Board adds or removes positions directly; once approved the appointment comes directly from the agency San Diego 31 Yes 2 Use an intergovernmental council to select who will serve in our 2 elected seats San Luis Obispo 27 Yes 8 Appointed by a government agency
Santa Barbara 27 No n/a n/a Ventura 15 Yes 2 Self-nominated; appointed by a government agency or official; Selected by another group or entity
41
42
43
44
Technical Assistance
✓June 27, 2019, from 9:00 AM to 11:00 AM DPSS Staff Development, 22690 Cactus Avenue, Moreno Valley ✓ July 8, 2019 from 9:00 AM to 11:00 AM Regional Access Project Foundation, 41550 Eclectic St., Palm Desert, CA
✓ July 8, 2019 from 11:00 AM to noon Regional Access Project Foundation, 41550 Eclectic St., Palm Desert, CA
45
46
47