Board Meeting September 10, 2014 Mission Statement: To provide a comprehensive bilingual and bi-literate education that nurtures students to be highly proficient in all academic subjects, but with a special emphasis on Mandarin Chinese, English and mathematics. By doing so, HCCS will prepare students to become highly skilled, caring world citizens who will lead innovation and collaboration in the global marketplace.
Agenda 6:30 Welcome 6:35 Approval of Agenda. Approval of minutes from August 20 Board meeting 6:40 Treasurer Report -- Deborah Dang 6:45 Committee and Task Updates: ● Principal report -- Julie Rickman (15 minutes) ● Charter Renewal Task Force -- Molly Heywood (20 minutes) ● PTO Update -- Jenny Lee Berry (15 minutes) 7:35 Public Comment (10 minutes) 7:45 Board Discussion and Expected Outcomes: ● Review and approve HCCS Strategic Plan -- Sanjay Reddy (20 minutes) ● Review School Investment Priorities / Requests -- Julie Rickman (30 minutes) ● Review IT Needs Assesment -- Roy Heywood (30 minutes) 9:05 New Business / Upcoming Agendas 9:15 Adjourn
Treasury Update - Jul - Aug Income Statement (Jul 1st, 2014 - Aug 31, 2014) Actuals Budget Income received during the period: +$ 127,957.66 Expenses paid during the period - $ 80,633.52 Net Income $ 47,324.14 Balance Sheet (August 31, 2014) Total Assets : $ 696,810.91 Total Liabilities $ 109,280.56 Total Equity $ 587,530.35 ● We typically receive 2 months of payments from BSD in August: approx $105 K, so currently at breakeven. ● Summer school made approx $2,700 in this fiscal year plus $4,500 in June = $7,300 ~ double income from last year ● August to December typically has curriculum/textbook/supply purchases
Principal’s Report ● Enrollment - 3rd-19, 2nd-45, 1st-24, K-25, Pre-18 ● Hired additional after school help ● Teacher from China hopefully coming end of Sep. ● Summer Camp Survey, apx. ~ $7,000 raised ● MS Task Force - Meeting Sep. 16th ● English writing and handwriting curriculums purchased. Not teaching cursive, focus on computer skills ● Curriculum Night - Mon, 2 general sessions
Charter Renewal Task Main Criteria for Charter Renewal (ORS 338.065) ● Intent to Renew notice ● Site Review/Show compliance with chapter 338, applicable state and federal laws ● Year-end student performance reports, annual performance reports and quarterly reports to Beaverton School District as outlined in charter proposal and contract. ● School Improvement Plan-Sept of each year ● Show fiscally stability and sound financial management system (YTD and Audit reports) (Final deadline for renewal is June 15, 2015)
Charter Renewal (Cont) Status of task ● Internal charter contract review is in process. ● Confirming status of HCCS files and that ODE has all required reports. ● Establish list of artifacts to collect and present to BSD to show compliance. ● Action items: ● List items to address w/ BSD, ODE ● Work with Admin & Board to ensure renewal is on track ● Review key items in contract to reflect K-8 plan, nonprofit and long term goals for school.
PTO Update ●
Public Comments ● Board uses Public Comment process similar to those used by BSD and other boards. ● To address the Board: ○ Fill out a comment form and hand to Board Chair at the start of the meeting ■ Board Chair will filter similar requests and prioritize those who have not previously commented. ■ Due to time limits, all requests may not be accommodated. ○ This is a one-way communication. Board will not immediately respond. ○ Commenter has two minutes to address the board. Going over the time limit reduces the opportunity others have to speak. Time will not be extended. ○ Board Secretary will note substance of comments in minutes. ● Board supports open dialogue and will host open Q&A via Town Hall meetings held every other month. ● For more details, please review Board Public Comment Policy Document
HCCS Strategic Plan Approval ●
School Investment Priorities & Requests ● Principal requests ● Additional staff - After Care ($4,200), lunch helper ($4,700), Add. RTI ($10,000 for 2 hours/day, 2 teachers) ● Curriculum materials - Chinese books ($2-5,000) ● Staff Devel - National Chinese Language Conference in Atlanta ($5,000 ?) ● Equipment - Document Cameras ($1,500)
IT Needs Assesment ● Click here to access the full presentation.
New Business / Tentative Agendas September 15 Budget-Focused Special Board Meeting ● Approve Investment Priorities / Requests ● Review Approve Finance Committee Reserve Policy ● Update 2014/15 & 2015/16 Budgets (new Investments & Project Alice) ● Finalize Fundraising Target to support 2015/16 October 8 Board Meeting ● Approve Board Governance Manual ● Approve Development Director Goals ● HCCS Branding Policy Discussion -- Caroline Li ● Approve PTO Fundraising Plan / Spending -- Jenny Lee Berry / Jenny Dunaway ● Middle School Task Force Update -- Patti Book / Julie Rickman ● 501(c) 3 Task Force Update -- Deborah Dang / Debi Lorance November 11 Board Meeting ● HCCS Strategic Plan Review: Student Success
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