Board Meeting September 10, 2014 Mission Statement: To provide a - - PowerPoint PPT Presentation

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Aug 18, 2022 183 likes •324 views

Board Meeting September 10, 2014 Mission Statement: To provide a comprehensive bilingual and bi-literate education that nurtures students to be highly proficient in all academic subjects, but with a special emphasis on Mandarin Chinese, English

SLIDE 1

September 10, 2014

Board Meeting

Mission Statement: To provide a comprehensive bilingual and bi-literate education that nurtures students to be highly proficient in all academic subjects, but with a special emphasis on Mandarin Chinese, English and mathematics. By doing so, HCCS will prepare students to become highly skilled, caring world citizens who will lead innovation and collaboration in the global marketplace.

SLIDE 2

Agenda

6:30 Welcome 6:35 Approval of Agenda. Approval of minutes from August 20 Board meeting 6:40 Treasurer Report -- Deborah Dang 6:45 Committee and Task Updates:

Principal report -- Julie Rickman (15 minutes)
Charter Renewal Task Force -- Molly Heywood (20 minutes)
PTO Update -- Jenny Lee Berry (15 minutes)

7:35 Public Comment (10 minutes) 7:45 Board Discussion and Expected Outcomes:

Review and approve HCCS Strategic Plan -- Sanjay Reddy (20 minutes)
Review School Investment Priorities / Requests -- Julie Rickman (30 minutes)
Review IT Needs Assesment -- Roy Heywood (30 minutes)

9:05 New Business / Upcoming Agendas 9:15 Adjourn

SLIDE 3

Treasury Update - Jul - Aug

Income Statement (Jul 1st, 2014 - Aug 31, 2014) Actuals Budget Income received during the period: +$ 127,957.66 Expenses paid during the period

$ 80,633.52

Net Income $ 47,324.14 Balance Sheet (August 31, 2014) Total Assets : $ 696,810.91 Total Liabilities $ 109,280.56 Total Equity $ 587,530.35

We typically receive 2 months of payments from BSD in August:

approx $105 K, so currently at breakeven.

Summer school made approx $2,700 in this fiscal year plus $4,500 in

June = $7,300 ~ double income from last year

August to December typically has curriculum/textbook/supply

purchases

SLIDE 4

Principal’s Report

Enrollment - 3rd-19, 2nd-45, 1st-24, K-25, Pre-18
Hired additional after school help
Teacher from China hopefully coming end of Sep.
Summer Camp Survey, apx. ~ $7,000 raised
MS Task Force - Meeting Sep. 16th
English writing and handwriting curriculums
purchased. Not teaching cursive, focus on

computer skills

Curriculum Night - Mon, 2 general sessions

SLIDE 5

Charter Renewal Task

Main Criteria for Charter Renewal (ORS 338.065)

Intent to Renew notice
Site Review/Show compliance with chapter 338,

applicable state and federal laws

Year-end student performance reports, annual

performance reports and quarterly reports to Beaverton School District as outlined in charter proposal and contract.

School Improvement Plan-Sept of each year
Show fiscally stability and sound financial management

system (YTD and Audit reports) (Final deadline for renewal is June 15, 2015)

SLIDE 6

Charter Renewal (Cont)

Status of task

Internal charter contract review is in process.
Confirming status of HCCS files and that ODE has

all required reports.

Establish list of artifacts to collect and present to BSD to

show compliance.

Action items:
List items to address w/ BSD, ODE
Work with Admin & Board to ensure renewal is on

track

Review key items in contract to reflect K-8 plan,

nonprofit and long term goals for school.

SLIDE 7

PTO Update

SLIDE 8

Public Comments

Board uses Public Comment process similar to those used by BSD and
ther boards.
To address the Board:

○ Fill out a comment form and hand to Board Chair at the start of the meeting ■ Board Chair will filter similar requests and prioritize those who have not previously commented. ■ Due to time limits, all requests may not be accommodated. ○ This is a one-way communication. Board will not immediately respond. ○ Commenter has two minutes to address the board. Going over the time limit reduces the opportunity others have to speak. Time will not be extended. ○ Board Secretary will note substance of comments in minutes.

Board supports open dialogue and will host open Q&A via Town Hall

meetings held every other month.

For more details, please review Board Public Comment Policy Document

SLIDE 9

HCCS Strategic Plan Approval

SLIDE 10

School Investment Priorities & Requests

Principal requests
Additional staff - After Care ($4,200), lunch

helper ($4,700), Add. RTI ($10,000 for 2 hours/day, 2 teachers)

Curriculum materials - Chinese books ($2-5,000)
Staff Devel - National Chinese Language

Conference in Atlanta ($5,000 ?)

Equipment - Document Cameras ($1,500)

SLIDE 11

IT Needs Assesment

Click here to access the full presentation.

SLIDE 12

New Business / Tentative Agendas

September 15 Budget-Focused Special Board Meeting

Approve Investment Priorities / Requests
Review Approve Finance Committee Reserve Policy
Update 2014/15 & 2015/16 Budgets (new Investments & Project Alice)
Finalize Fundraising Target to support 2015/16

October 8 Board Meeting

Approve Board Governance Manual
Approve Development Director Goals
HCCS Branding Policy Discussion -- Caroline Li
Approve PTO Fundraising Plan / Spending -- Jenny Lee Berry / Jenny Dunaway
Middle School Task Force Update -- Patti Book / Julie Rickman
501(c) 3 Task Force Update -- Deborah Dang / Debi Lorance

November 11 Board Meeting

HCCS Strategic Plan Review: Student Success