Bella Casa Annual / Special Meeting February 22, 2020 4:00 pm - - PowerPoint PPT Presentation

Bella Casa Annual / Special Meeting

February 22, 2020 4:00 pm Apex United Methodist Church

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Item Lead

Call to Order Tom Lovelace Website Dani Blackwell Board Introduction and Ground Rules Jennifer Wichowski Tom Lovelace Approval of February 20, 2019 Annual Meeting Minutes Tom Lovelace President’s Report Tom Lovelace Treasurer’s Report

• 2019 Financials / 2020 Budget
• 2020 Budget Ratification

Bob Thomas Ratification of the 2020 Budget Election of Board Members Jennifer Wichowski Special Meeting to review and vote on changes to the Covenants and By-laws Terry Mahaffey Committee Reports:

• Architectural Review Committee
• Beautification Committee
• Social Committee

Kathryn Broaddus Mark Donaldson Dani Blackwell Election Results Jennifer Wichowski Open Forum (if time allows) Members Closing Remarks/ Adjourn Tom Lovelace

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Agenda

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https://www.bellacasahoa.org

Email: board@bellacasahoa.org

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https://www.bellacasahoa.org

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Introduction

Board of Directors (with current positions)

○ Tom Lovelace, President ○ Dani Blackwell, Vice President ○ Robert (Bob) Thomas, Treasurer ○ Mark Donaldson, Secretary ○ Terry Mahaffey, Member at Large

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Ground Rules

• Silence Cell Phones
• One Person Speaks, everyone listens

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Wait for a microphone to speak

• Be Respectful

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Focus on the issue

Time is limited so please keep questions on topic and hold until a question slide appears. There will be an

• pen question session at the toward the end of the

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Approval of 2019 Annual Meeting Minutes

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President’s Report

1052 Homes

(HOA Members) 18 still with Developer

32 Stormwater Control Measures

3 Pools 2 clubhouses

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President’s Report

• What is an HOA?
• What are the Homeowner and HOA

responsibilities around violations?

• Landscaping contract decision
• Pool Management contract decision

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What is an HOA?

• The Bella Casa Home Owner’s Association (BC HOA) is

a non-profit organization made up of individuals who

• wn property in Bella Casa, Bella Casa Townes, and

Townes at Bella Casa. The membership is based on the parcel owned. 1 vote per parcel.

• The BC HOA is bound by the Covenants and By-laws

published by the Declarant during the formation of the HOA. These documents dictate the responsibility

• f the HOA and how those responsibilities are

discharged.

• Each year, the HOA must gather at an annual meeting

to ratify the new budget and elect board members.

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Violations

BC HOA Responsibilities.

• Ensure Homeowners follow rules and guidelines laid
• ut by HOA documentation.
• Issue violations according to Covenants and By-laws.

Violations can be escalated to fines, liens, and foreclosure if not resolved. Homeowner responsibilities.

• Follow Covenants, By-laws, and other guidelines put in

place by the BC HOA Board

• Submit Architectural Applications at least 1 month

BEFORE commencing ANY Exterior modification

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Landscaping Maintenance Contract

• Mark Donaldson led this effort
• Robust RFP released to 6 firms

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4 firms (Bland, Mutch, Yard-Nique, Heaven and Earth) submitted proposals

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Bland proposal rejected due to lack of positive references.

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Yard-Nique, Mutch and Heaven&Earth interviewed and questioned.

• Decision (unanimous) to continue with Mutch

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Dedicated, full time local crew (4 10-hour days)

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no H2B issues; no third party contracting.

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2020 price held for 2 years at 2019 pricing.

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Pool Management Contract

• HOA Board and Omega not fully satisfied with pool

managment provided by AMG.

• RFP released to 2 firms; both firms (AMG and Triangle

Aquatics) submitted proposals.

• After review, HOA Board agreed to award 2020 Pool

Management Contract to Triangle Aquatics.

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Less expensive

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Better response (thus far)

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Early swim and Evans can be extended

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Questions

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Treasurer’s Report

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Income

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Expenses

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Expenses

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Summary

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Questions / Ratification of Budget

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