BEAU GUNN Cobb County Voter Registration Manager (770) 528-2311 - - PowerPoint PPT Presentation

BEAU GUNN

Cobb County Voter Registration Manager (770) 528-2311 beau.gunn@cobbcounty.org # of Active Voters: 495,149 # of Election Day Polling Places: 141 # of Advance Voting Locations: 10

GAVREO Conference December 2019

The 3 paths to duplication…

• Ballots that refuse to run through the tabulator
• torn or damaged ballots, ballots that need to be reviewed by the Vote Review

Panel

• Electronic Ballots (EBDs) and FWABs from UOCAVA voters
• These ballots come to us printed on various types of paper
• Provisional ballots that will not run through the tabulator or out of precinct ballots
• These may have the same problems as the by-mail ballots but more likely is

the chance that relevant races need to be duplicated onto the correct ballot

GAVREO Conference December 2019

Election Night Duplication

• Schedule your team(s) in advance: Two people per table with a lead that is
• ver a group of tables
• Gather your supplies
• Set up your duplication stations
• Prepare the log for your tabulator room: The tabulator operator will be

separating the ballots to be duplicated for straight duplication or the Vote Review Panel

• We duplicate ballots onto unused pre-printed provisional ballots from AIP

GAVREO Conference December 2019

Duplication Team Instructions:

1) Assign a serial number on the log 2) Write the ballot serial number on both the defective ballot and the blank ballot and blank ballot stub 3) Write duplicate on the blank ballot and defective on the original ballot 4) Write duplicate ballot code from the log 5) Confirm the precinct/combo is correct 6) One team member calls out the races to duplicate while the other marks the ballot; swap ballots and call out the races again 7) Ballot stubs are kept with the defective ballots and retained 8) Defective ballot goes into the team envelope

GAVREO Conference December 2019

Election Night Duplication continued…

• The writing on the ballots is done using a pink highlighter and in the header

so as not to interfere with tabulation

• Ballots reviewed by the Vote Review Panel are duplicated first
• Ballots to be duplicated are sorted into labeled trays
• Once duplicated, ballots are returned to the tabulation room in a folder
• Final numbers are then verified by the Absentee Coordinator

GAVREO Conference December 2019

GAVREO Conference December 2019

GAVREO Conference December 2019

GAVREO Conference December 2019

Electronic Ballot Duplication (UOCAVA)

• Returned ballots are retained in their privacy sleeves until Election Night; the ballot and
• ath are placed in envelopes with the voter’s application once checked and verified
• Blank ballots are placed in the envelope as well so that everything will be set for the

duplication process.

• The duplication process is similar to the election night process; it is all straight

duplication

GAVREO Conference December 2019

Provisional Ballot Duplication

Again, the provisional duplication process is similar to those already

• discussed. All documentation should be kept together for each

individual voter for retention purposes. The log is a bit different since the vast majority of our ballots come from voters that cast provisional ballots in the incorrect precinct on Election Day. The provisional duplication process takes longer than the previous two mentioned because of the duplication across ballot styles. The team must take great care not to record a vote in a race that has not been marked by the voter.

GAVREO Conference December 2019

The duplication time per ballot for Election Night and EBD duplication is approximately 6 to 8 minutes. This time increases to 10 to 15 minutes for provisional ballots because of the increased attention to detail needed. Duplication time will also vary from one duplication team to another.

GAVREO Conference December 2019

Fun Cobb County Stats!

Received Duplicated % Duplicated Mail 25,453 281 1% EBD 447 447 100% Provisional 2,284 729 32%

November 6, 2018 General Election

GAVREO Conference December 2019

For last year’s General Election we started with 1 team dedicated to duplication. We gained team members as

• ther tasks were completed but, eventually some teams

lost members as people had to leave to take care of other

• bligations (or sleep). We started the process around

8:30PM and it did not end until well into Wednesday morning, November 7th. With the 2020 election cycle in mind, we will be recruiting early and streamlining our

• processes. The time to think about duplication is NOW!

GAVREO Conference December 2019

BE PREPARED!!

Don’t get stuck at your office later than you have to on Election Night / post- election morning!

GAVREO Conference December 2019