Background Check & New System Training Background Checks - - PowerPoint PPT Presentation

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Background Check & New System Training Background Checks - - PowerPoint PPT Presentation

Oct 17, 2023 23 likes •553 views

Background Check & New System Training Background Checks Staff/Temporary Policy Rehires Programs Involving Children (PIC) International Employees U N I V E R S I T Y H U M A N R E S O U R C E S 1 One.IU I N D I A N A

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Background Check & New System Training

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Background Checks

  • Staff/Temporary Policy
  • Rehires
  • Programs Involving Children (PIC)
  • International Employees

U N I V E R S I T Y H U M A N R E S O U R C E S

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One.IU

I N D I A N A U N I V E R S I T Y

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Employee Active Jobs Lookup

U N I V E R S I T Y H U M A N R E S O U R C E S

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Check to see if the employee has an active job

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HireRight Background Check System

U N I V E R S I T Y H U M A N R E S O U R C E S

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How long passwords are good for?

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Toggle to your Background Check Account

I N D I A N A U N I V E R S I T Y

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Lookup Employees

U N I V E R S I T Y H U M A N R E S O U R C E S

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Select View

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eQuest+ Checks Lookup

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  • Utilize the IUIE 5 Year PIC Report
  • This will show the last date of any

background check performed.

  • This is a rolling 5 year report
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Tracking Statuses

U N I V E R S I T Y H U M A N R E S O U R C E S

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Checks move between tabs as they progress

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Order Summary

U N I V E R S I T Y H U M A N R E S O U R C E S

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The Final Grade Will Show on Completed Tab

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When to Order a Background Check

  • After a conditional offer of

employment is accepted

  • Programs Involving Children
  • Do not order background checks
  • n minors under the age of 18

U N I V E R S I T Y H U M A N R E S O U R C E S

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Ordering a Background Check

U N I V E R S I T Y H U M A N R E S O U R C E S

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Select New Order

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Ordering a Background Check

U N I V E R S I T Y H U M A N R E S O U R C E S

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Ordering a Background Check

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Indiana University Packages

U N I V E R S I T Y H U M A N R E S O U R C E S

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  • Standard Check
  • Education Verification Only
  • Professional Credentials Only
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Criminal Background Check Package

  • SSN Validation
  • SSN Trace
  • County Criminal Records
  • Widescreen
  • National Sex Offender Registry

U N I V E R S I T Y H U M A N R E S O U R C E S

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Ordering a Background Check

U N I V E R S I T Y H U M A N R E S O U R C E S

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Be sure to select E-mail Applicant Option

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U N I V E R S I T Y H U M A N R E S O U R C E S

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Fill in the *Required Information Ordering a Background Check

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U N I V E R S I T Y H U M A N R E S O U R C E S

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Ordering a Background Check

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Position Category

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Position Type Determines Adjudicating Department

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I N D I A N A U N I V E R S I T Y

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Ordering a Background Check

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I N D I A N A U N I V E R S I T Y

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Canceling a Background Check

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I N D I A N A U N I V E R S I T Y

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Canceling a Background Check

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Background Check – Demo https://ows01.hireright.com/login/

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Applicant / Employee HireRight Portal

  • SSN
  • Criminal History
  • 7 Years of Address History
  • 10 – 15 Minutes

U N I V E R S I T Y H U M A N R E S O U R C E S

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Applicant E-mail

U N I V E R S I T Y H U M A N R E S O U R C E S

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Register

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Applicant can sign up for text alerts to follow progress of the Background Check

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Welcome Page

U N I V E R S I T Y H U M A N R E S O U R C E S

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Personal Information

U N I V E R S I T Y H U M A N R E S O U R C E S

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Current Mailing/Address Information

U N I V E R S I T Y H U M A N R E S O U R C E S

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Identification Data

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Addresses

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No gaps in address history

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Addresses

U N I V E R S I T Y H U M A N R E S O U R C E S

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No gaps in address history

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Applicant Self Reporting

U N I V E R S I T Y H U M A N R E S O U R C E S

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Admitted Criminal

U N I V E R S I T Y H U M A N R E S O U R C E S

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Admitted Criminal screen will only appear if “yes” was selected

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Admitted Criminal

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Admitted Criminal screen will only appear if “yes” was selected

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Information Review

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Disclosure

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Disclosure

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Authorization

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Authorization

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Completion Confirmation Page

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Background Check Applicant Experience – Demo https://ows01.hireright.com/login/

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Report Grades

  • Meets Company Standards
  • Employment Only
  • PIC Only
  • Client Review Required
  • Pending Additional Information
  • Cancelled
  • Reviewed No Grade
  • Does Not Meet Company Standards

U N I V E R S I T Y H U M A N R E S O U R C E S

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Fair Credit Reporting Act

  • Disclosure &

Consent/Authorization Form

  • Pre-Adverse Action Letter
  • Adverse Action Letter
  • Access to Report

U N I V E R S I T Y H U M A N R E S O U R C E S

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Background Check Cost ($$)

  • Base Cost - $22.45
  • Education Verification - $9.30
  • Credential Verification - $6.30
  • Court Fees
  • CA, MN, OK, NY Letters

U N I V E R S I T Y H U M A N R E S O U R C E S

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International Background Checks

  • Will now be processed centrally
  • IU International Background Check

Website

  • Allows you to determine if you need an

international check

  • Allows you to submit a process request

if you do

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International Background Checks

I N D I A N A U N I V E R S I T Y

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This site is NOT live yet, but will look similar to this screen shot

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Batch Ordering

  • Initiators may request multiple checks

at one time

  • Fill out template form yourself through

HireRight

  • Find instructions on process at IUHR

Background check training webpage

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Turn Around Time (TAT)

  • Criminal Records
  • Limited Access Areas
  • Court closings or limited hours
  • Weather, current events, etc.

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Backgroundchecks.com

  • GIS owned company providing

consumer website

  • Students & Volunteers (non-

employees)

  • Programs Involving Children
  • Individual Orders & Pays

U N I V E R S I T Y H U M A N R E S O U R C E S

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General Changes – HireRight Platform

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  • International background checks will now be

handled/submitted centrally

  • In session chat help available
  • Applicant can track the checks progress via text

message

  • HireRight Background Check platform is mobile

friendly for applicants

  • Ability to reassign cases
  • Ability to cancel cases
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TH THANK NK YOU QU QUESTIONS?

I N D I A N A U N I V E R S I T Y

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