Back Office & Data Processing Services About us Valad Infotech - - PowerPoint PPT Presentation

Back Office & Data Processing Services

About us

Valad Infotech Solutions is privately owned company with a decade long experience in providing back office services to Maritime Industry. Valad operates with pool of experienced Marine & Mechanical Engineers, Naval Architects, Software Professionals and Domain Experts depending on individual clientele needs. Our global backoffice solutions streamline clients’ operations through efficiently aligned people and technology capabilities. We at VALAD, deliver value beyond cost arbitrage, and help the business heads derive insights to outperform in tough market conditions. We have a rich track record of working with the largest global companies such as Globetech Group, Spectec and MESPAS. We facilitate sharing and benchmarking of best practices across diverse business units to enable efficiency gains for our clients.

Why Outsource

• Save on cost: Outsourcing to India has been a global practice, with highly skilled resources available at cost

effective prices companies can leverage this advantage over their competition.

• Optimum use of resources : By outsourcing routine and repetitive work employees can now focus more on

core activities thereby increasing productivity levels and job satisfaction.

• Quality work with zero errors: Data processing centers in India adhere to the highest level of quality, thereby

providing global companies with accurate and error-free data that is ready to use. You can easily take quick and informed business decisions from data that is clear, correct and concise.

• Fast turnaround time: If your company has piles and piles of unfinished data entry work, then it’s time to
• utsource and get all your data entered and ready to use within a fast turnaround time. Data entry service

providers in India are very productive and can get all your data entered at a fast pace.

• Spend more time on customer care: With the burden of data entry out of your hands, you and your staff can

do a better job at satisfying your valuable customers. With your in-house resources free to do what they do best, your customers are surely going to notice the difference.

“Outsourcing your back office not only reduces business operation costs but also ensures that work is done by highly skilled professionals giving your company a significant edge over the competition.”

Why Outsource to VALAD

• A decade of experience in Backoffice Services
• Project Planning
• Adherence to Quality Standard
• Scalability
• Efficient and Competent Staff
• Domain Expertise
• Regular Feedback and Communication
• Monitoring tools and Mechanism
• Real-time data access

Our Services

We provide A-Z solutions of different services as mentioned below.

New Enquiry from Client Selecting suppliers in database and send RFQ to suppliers Obtain best quote from supplier Add markup after discussing with Client Send quotation to client Order Received, send OA to client Send P.O. to supplier

• 1. Order ready by supplier,
• 2. Inform client.
• 3. Ask for destination for freight.
• 1. After client confirmation, prepare

all necessary paper works for dispatch.

• 2. Ship the goods.
• 3. Receive delivery note to client.

Enquiry details entered in ERP Receive invoice from supplier and freight forwarder and update in ERP

• 1. Create Invoice to client in ERP
• 2. Get invoice approved
• 3. Send invoice to client

Check fund received from client Pay to supplier Close the case in ERP and pass

• n to accounts department for

bookkeeping.

P r

• c

e s s F l

• w

ERP Systems

Our team of well experienced Marine and Mechanical Engineers are well versed with every Procurement Software used by different Ship Owner and Ship Management Companies To name a few (but not limited to) below are systems we work on daily basis :-

• Amos
• Bassnet
• Fleet Management – Paris
• Mespas
• Ns5
• Sertica
• ShipManager
• ShipMate
• ShipNet
• ShipServ

ERP Data Processing

Common Fields Captured Client’s Name Clients Ref No. Date Received Make Model Type Serial Number Drawing Number Description Quantity Specific Details Captured Filter Type Thread Size if Applicable Beta (Micron) Outer Diameter Inner Diameter Length Material Flow Rate Medium of use (Oil/Water/Air) Machinery involved

Data Entry I/O

HTML Files Excel Files Document Files Zipped Files Database Formats PDF Files Access Files Text Files Image Files

Image files Legacy files HTML Spreadsheets Print Handwritten doc Typewritten doc Document (doc) Scanned copies CSV file PDF file ZIP file TIFF file RTF file

MIS Reports {Sample}

Please find the attached Report of {Company Name} for {Date} Total Enquiries Processed & received : xx Enquiries Not processed : 00 Total Quotes Processed : xx Total Quotes Not Processed : 00 Total Order Processed : xx Total Invoice : 00 Order yet to be approved.- Nil Today's sale order value (USD) : xx,xxx Total Order Value (Trading) in GGD from 1st July till Date in (USD) : xx,xxx Total Cases not invoiced (USD) : xxx,xxx Total Unpaid Invoice amount (USD) : xxx,xxx Total Running orders : (USD): xxx,xxx Total Order Value from 1st Jan 2017 till Date (Trading) (USD) : xxx,xxx Total invoice Value from 1st Jan 2017 till Date (All cases) (USD) : xxx,xxx Total invoice Value from 1st Jan 2017 till Date (Trading) (USD) : xxx,xxx Total Invoice Value from 1st July 2017 till Date (All cases) (USD) : xxx,xxx Total Number and value of orders not invoiced, for cases dispatched older than 10 Days (USD) : xxx,xxx

MIS Reports {Sample}

Please find the attached Report of {Company Name} for {Date} Total Enquiries Processed & received xxx Enquiries Not processed xxx Total Quotes Processed xxx Total Quotes Not Processed xxx Total Order Processed xxx Total Invoice xxx Order yet to be approved. xxx,xxx Today's sale order value {Currency} xxx,xxx Total Order Value (Trading) in {Company Name} from {Date} till {Date} in {Currency} xxx,xxx Total Cases not invoiced {Currency} xxx,xxx Total Unpaid Invoice amount {Currency} xxx,xxx Total Running orders {Currency} xxx,xxx Total Order Value from 1st Jan 2017 till Date (Trading) {Currency} xxx,xxx Total invoice Value from 1st Jan 2017 till Date (All cases) {Currency} xxx,xxx Total invoice Value from 1st Jan 2017 till Date (Trading) {Currency} xxx,xxx Total Invoice Value from 1st July 2017 till Date (All cases) {Currency} xxx,xxx

MIS Reports

Data Security

• We use stringent security protocols, to guarantee the safety of your information.
• We access all information via Secure File Transfer Protocol (SFTP), or Virtual Private

Network (VPN) - ensuring no data remains on our system or it is compromised

• Restricted access
• Biometric access
• Data access (VPN or SFTP)
• 24x7 Monitoring by CCTV
• Secure PC / Workstations Firewall and Antivirus
• Centralized Control
• Restricted usage on PC CD-ROM / USB Disabled
• Non-Disclosure Agreements
• Strict confidentiality agreements with all employees with strict injunctures on non-

disclosure of company or client's confidential information at any time

Network Architecture

Network Security

Thank You