August 9, 2017 prbbsecretary@gmail.com Lurrene Parker - - PowerPoint PPT Presentation
Pine-Richland President Lurrene Parker prbbpresident@gmail.com Band Boosters Vice-President Lisa Gaffey prbbvice@gmail.com Treasurer Dan Kerr Meeting kdan1961@gmail.com Secretary - Jill Gruber August 9, 2017
President – Lurrene Parker prbbpresident@gmail.com Vice-President – Lisa Gaffey prbbvice@gmail.com Treasurer – Dan Kerr kdan1961@gmail.com Secretary - Jill Gruber prbbsecretary@gmail.com
Pine-Richland Band Booster President
Pine-Richland Band Director
Pine-Richland Band Booster President
THIS WEEK Thursday, August 10 11:30am Band Camp Friday, August 11 11:30am Band Camp Saturday, August 12 2:30pm Richland Community Day Parade (Section Leaders and Select Groups Details to follow…) NEXT WEEK Monday, August 14 12:00pm Band Camp Tuesday, August 15 12:00pm Band Camp Wednesday, August 16 12:00pm Band Camp 7:00pm-9:30pm Band Camp Pizza & Pool Party (Treesdale Community Center) Thursday, August 17 12:00pm Band Camp Friday, August 18 Kennywood Day FOLLOWING WEEK Monday, August 21 Opening Teacher performance 7:30am (on stage) Call Time (on stage) Sunday, August 27 Football vs. Wayne on ESPN! 1:00pm Call Time 2:30pm Kick-Off Home Game Friday, September 1 Football vs. Mt. Lebo 6:00pm Call Time Home Game
PRBB is now officially a 501(c) 3 organization.
Being "501(c)(3)" means that a particular nonprofit
Service as a tax-exempt, charitable organization.
Exemption Requirements - 501(c)(3) Organizations. To be
tax-exempt under section501(c)(3) of the Internal Revenue Code, an organization must be organized and
section 501(c)(3), and none of its earnings may inure to any private shareholder or individual.
Part of Pine-Richland United Booster Organization
(PRUBO)
Band holds Member-at-Large seat on PRUBO Board PRBB complies with district policy 915 Largest Impact: Fundraising
Destination and trip details will be made available upon
approval by the PRSD School Board. This usually occurs in September.
ALL trip chaperones must have independent volunteer
clearances.
The Chaperone List for all events has been determined
based on Interests selected in Charms. The Chaperone Chairs are in contact with this group and making
Chaperone List.
Individual fundraising done by students last year no
longer carries over. Individual student accounts no longer exist.
Pine-Richland Band Booster Secretary
Band Booster Meetings Band Website
URL: https://pinerichlandband.wordpress.com Access from the PRSD website
www.pinerichland.org ~ Athletics & Activities ~ Band
Information on Website
Home Page
Latest News Calendar
Additional Resources
Emails & Texts through Charms
PR Marching Band Utilizes a site called “Charms”
to Manage Registration, Communication, and Spiritwear Store
Band information is emailed to families via Charms Texts for arrival to the school following away
games and other events is communicated via Charms
Spiritwear Store is online – deadlines will be
communicated via email and the website
We rely on parents to ensure contact information
is correct.
Utilizing SignUp.com to recruit and
manage volunteers
Openings will be communicated via
email and on the website
If you need to change/cancel your
volunteers commitment, please do this
Chair – Beth Ahearn – Thank you! SpiritWear Store is online in Charms Sales will occur throughout the year
Next Sale deadline is August 17 Must meet deadline to ensure your order is
processed for that sale date
Check Out & Process Payment in the Store
– if you do not, your order will not be placed
Pine-Richland Band Booster Treasurer
Treasurer, Dan Kerr
The boosters are on solid financial footing. Fiscal Year 2016-2017 closed on 6/30/17 with a cash balance
Total operating & fundraising income from 2016-2017 was
$163,425.72 and the expenses were $166,880.41, resulting in a net operating loss of $3,454.69.
It is typical for a Florida band trip year to have a loss (trip to
Universal Studios); Profit in 2015-2016 was $9,997.68.
The annual audit began in late July and is almost finished. As of 8/8/17 the cash balance is $66,151.40, of which
$5,115.37 belongs to the Dance Team.
Band Registration is ongoing. PRBB has received $16,547.00 to
Pine-Richland Band Boosters
Actual FY 2016/2017 Budget FY 2017/2018
Expenses Income
Comments Operating Income & Expenses
& Uniforms 28,426.70 32,470.92 19,000.00 18,000.00 No change in fees, no Pirate game FY 17-18
Band Trailer
22,000.00 NEW ITEM FOR FY 17-18
& Band Room Supplies
5,000.00 NEW ITEM FOR FY 17-18
Camp Graduate Assistants
1,200.00 NEW ITEM FOR FY 17-18
Football Tickets 542.00 542.00 0.00 0.00 Runs thru school district
34,151.64 20,625.22 42,000.00 24,000.00 6 home games in 2017 season
Contributions/expenses 4,008.60 50,143.71 0.00 30,800.00 Non FLA trip year
Exp 0.00 1,211.00 0.00 1,211.00
Night/Book 1,470.00 886.00 1,600.00 900.00
Fund 0.00 550.43 0.00 600.00
Events-AV Festival 8,889.25 4,148.62 0.00 0.00 PR is not hosting any festivals
1,270.28 5,754.48 300.00 2,800.00 4*500 scholarships plus Pomerleau
0.00 3,035.00 0.00 3,100.00
Banquet 0.00 2,400.00 0.00 2,500.00
Team 10,536.01 8,394.31 7,440.00 7,802.00 info provided by Dance Team treasurer
169.25 2,413.48 50.00 200.00 postage, gift cards
Income & Expenses
23,826.00 18,644.84 26,000.00 20,000.00 Early start
tix sales this summer
Spirit Wear 1,816.00 273.60 4,000.00 2,500.00 On Line Spirit Wear Store thru Charms
5,601.00 3,360.60 4,000.00 2,400.00 decrease due to fundraising changes
Raffles 20,010.00 1,504.50 20,000.00 1,200.00 2 raffles in non Fla trip year; 3 in Fla trip years?
4,791.00 2,862.90 3,000.00 1,800.00 decrease due to fundraising changes
4,833.00 2,550.75 3,000.00 1,600.00 decrease due to fundraising changes
Sales 903.25 425.00 825.00 325.00 profit is donated to PROF for Pomerleau Fund
Sale 4,930.00 0.00 4,500.00 0.00 Portion
proceeds used towards band trip
Greens 2,299.00 1,501.04 0.00 0.00 eliminated due to fundraising changes
Books 3,150.00 2,014.00 0.00 0.00 eliminated due to fundraising changes
Sale 1,802.74 1,168.01 0.00 0.00 eliminated due to fundraising changes
163,425.72 166,880.41 135,715.00 149,938.00
Profit (Loss)
Pine-Richland Band Booster Vice-President
Each fundraiser benefits one of three components of the budget. GENERAL FUNDRAISING
Benefits the band as a whole Covers expenses not covered by the district budget Covers general band needs Includes small and large expenses (i.e. band trailer, music, and
equipment) TRIP FUND FUNDRAISING
Benefits the band as a whole Reduces the overall cost of the spring band trip Reduces price of trip per student
P.R.O.F. POMERLEAU SCHOLARSHIP FUNDRAISING
Benefits the PROF Kyle Pomerleau Scholarship Fund In memory of Class of 2014 graduate Kyle Pomerleau Annual minimum contribution goal of $1000
Budget Items Drawn From General Fundraising
Trailer (out for bid now) General Band Needs (i.e. drum heads, music, etc.) Senior Banquet at Dave & Busters Insurance Instruments Drum Major Camp Pool Party Additional Snacks Band Letters Band Scholarships PROF Pomerleau Scholarship Year-End Awards Trip Subsidy Dance Team Year-End Event
Trip Fundraising changes per PRUBO, our 501(c)3 status, and associated IRS laws
As a 501(c)3, individual student accounts are
prohibited
Earned profits will be distributed for the benefit of
the band as a whole
Trip fundraisers will lower the overall cost of the
spring trip
Trip fundraisers will reduce overall cost of trip per
student
Everyone will benefit equally Details for each fundraiser will indicate what is
expected of each band member
Fundraising supports PROF Scholarship in Memory of Kyle Pomerleau
Member of the Band (tenor saxophone, bassoon) Member of Orchestra (cello) Tertiary in Pine-Richland graduating Class of 2014 Passed away on July 30, 2014, after a battle with cancer PRBB committed to supporting the scholarship annually Annual minimum contribution goal of $1000 Bake Sales at winter and spring concerts fund donation Annual “Orange Ribbon Tribute” at home football game
generates donations (Coordinating game date with Athletic Department)
Annual “orange out” event(s) also held in his memory
Specific fundraisers benefit each of the three budget components. GENERAL FUNDRAISING
Kennywood Ticket Band Spirit Wear Mattress Sale Concession Stand Candy Stand
TRIP FUND FUNDRAISING
Fall Sports Raffle Stromboli Sale Pie Sale Pierogi Sale Spring Sports & Music Raffle
P.R.O.F. POMERLEAU SCHOLARSHIP FUNDRAISING
Bake Sales at Winter and Spring Concerts
18
CHAIRPERSON(S) DATES BENEFIT
Tickets Beth Farbacher 5/25/17 thru 9/15/17 GENERAL FUND efarbacher@consolidated.net
Spirit Wear
thru 7/15/17 GENERAL FUND Beth Ahearn 8/9/17 thru 8/21/17 bethahearn@zoominternet.net 11/1/17 thru 11/30/17
thru 3/7/18
Sports Raffle Christine Plaza 9/5/17 thru 10/20/17 TRIP FUND Steelers & Penguins Tickets cplazapa@gmail.com
Sale
Stromboli VACANCY 10/1/17 thru 10/10/17 TRIP FUND CHAIR NEEDED
Sale
Stromboli Ami Moore 10/10/17 thru 11/2/17 TRIP FUND amimoore@hotmail.com Sheila Baldauff sbaldauff211@gmail.com
Sale Tonya Kaib 11/4/17 GENERAL FUND tlkaib@yahoo.com
Sale Jill Roskin 1/2/18 thru 1/12/18 TRIP FUND honeysboyz@zoominternet.net Karen Junker djunker@zoominternet.net
Sports & Music Raffle Christine Plaza 1/26/18 thru 2/9/18 TRIP FUND Concert & Penguins Tickets cplazapa@gmail.com
Sales at Concerts Cindy Maloney 11/29/17 and 5/7/18 P.R.O.F. POMERLEAU SCHOLARSHIP FUND Winter and Spring Concerts cinmail@zoominternet.net
Stand Tonya Kaib 2017-2018 School Year GENERAL FUND
Tlkaib@yahoo.com
Denise Layne deniseL@consolidated.net Jane Buss Jane@zoominternet.net
Stand Crystal Welker 2017-2018 School Year GENERAL FUND Crystal.Welker@Fedex.com
wonderful Fundraising Chairs!
STROMBOLI SALE
Need to fill vacancy ASAP Early October fundraiser Manage sale and distribution of Jane’s Stromboli
NEXT YEAR 2018-2019 SCHOOL YEAR It’s never too early to plan ahead! As the Class of 2018 graduates, will be vacancies for the 2018-2019 school year.
Fundraising Chairs Committee Chairs Board Members (Vice-President, Treasurer, and Secretary)
If you are interested in shadowing a current chair or board member this year, please contact Lisa Gaffey. Lisa assumes the role of president next year and will then be the only veteran board member. Please think about stepping up and joining the team!
Can You Donate to our Fall Raffle Fundraiser?
If you have Steelers or Penguins tickets that
you would be willing to donate for our Fall Raffle Prize Package, please contact Lisa Gaffey at prbbvice@gmail.com.
Pine-Richland Band Booster President
Concessions and Candy Stand are vital fundraisers
Team is off to a great start! Many options and shifts available for volunteering Read emails and check website to access
SignUp.com link to these volunteer openings.
Many thanks as we introduce our chairs!
Concession Stand Chairs Denise Layne Tonya Kaib Jane Buss Candy Stand Chair Crystal Welker
Thank you for your support, we need it! Thanks to the many, many parents that volunteer to help things run smoothly. It takes a lot of volunteers to assist our fantastic band and help them accomplish all that they do! Band Camp Thanks
Margaret Lacek and Dinner Supervisors Denise Malchano and Uniform Room Volunteers Cindy Maloney and Pool Party Volunteers Picture Day Volunteers
Chair Email
Band Camp Dinners Margaret Lacek 6lacek33@consolidated.net Concession Stand Tonya Kaib Tlkaib@yahoo.com Denise Layne deniseL@consolidated.net Jane Buss
Candy Stand Crystal Welker Crystal.Welker@Fedex.com Chaperones Tim Harris harristim@me.com Janet Harris jlharris1@me.com Fundraisers Lisa Gaffey prbbvice@gmail.com Kennywood Tickets Beth Farbacher
Picture Day Lurrene Parker prbbpresident@gmail.com Pool Party Cindy Maloney cinmal@zoominternet.net Senior Book Jill Baxter
Senior Night Anna Schmitt annaschmitt89@yahoo.com Snacks Julie McLaughlin jmclaughlin@northallegheny.org Trip Coordinator Sandy Rowlands srowlands@zoominternet.net Trailer Maintenance Kevin Rowlands krowlands@zoominternet.net Uniforms Denise Malchano dlmalchano@gmail.com
Frick lisanfrick@zoominternet.net Helpers: Samantha Hutchinson, Sheila Bauldauf, Linda Germ
spot
Jones nklteach@gmail.com
Tim and Janet Harris, Co-Chairs
Parent volunteers are utilized for each band
event.
Chaperones are highly encouraged to have
independent volunteer clearances.
The Chaperone List for all events has been
determined based on Interests selected in Charms.
The Chaperone Chairs are in contact with this
group and making assignments.
Ticket Sales:
2000 Ride-All-Day Tickets - $32/ticket 500 Night Rider Tickets - $26/ticket Beth Farbacher - Ticket Sales coordinator
Tickets are valid most days of the season
$10 surcharge on black-out days, which is still cheaper than regular $44.99 Kennywood ticket
Tickets are good all summer, not just Kennywood Day
Season not over until September Tickets also available for purchase at Pine Community Center (checks only), Pine-Richland Youth Center, and Nextier Bank (Wexford Office Only). Questions? Contact Beth Farbacher.
In case you missed it, we have Kennywood tickets!
Purchase your Kennywood tickets from the Band Boosters. This is one
Immediately following meeting Board Members, Committee Chairs, and Fundraising Chairs
purchase first
Tickets will be sold by class following the order of the sign up sheets
(i.e., senior parents first in the order in which they signed up before the meeting)
Sign-up sheets used to establish place in line People arriving after the start of the meeting will purchase last…
after all grades of those signed up have had a chance to purchase
Reminder: If your student’s registration is not complete, you will be
ineligible to purchase tickets.
Seat tickets sold as a set. Each set includes tickets for all 4 home
games.
Season Ticket Sets are $60 per seat for Box Seats and $40 per seat
for Reserved Seats. Have your checks ready to go – payable to Pine-Richland School District
Maximum four (4) seats per family A seating chart will be projected during the ticket sales – it will be
updated with seats sold. When it is your turn to purchase, please be ready with the seats you want to purchase.
Reminder: Parking passes are not being sold – this is for band parent
section season tickets only
PRHS Band Room
SEASON TICKET PRICES Season Ticket Sets include tickets to all four (4) home games Maximum four(4) seats per family $60 Box Seating (Sections E and F with backs)
1 seat = $60 2 seats = $120 3 seats = $180 4 seats = $240
$40 Reserved Seating (Section GG without backs)
1 seat = $40 2 seats = $80 3 seats = $120 4 seats = $160
ALL CHECKS PAYABLE TO: Pine-Richland School District PLEASE HAVE CHECKS READY TO GO!
Blue boxed sections are seats available to PRBB for presale
Box seats in sections E and F have backs and are $60 per set
Reserved Seats in section GG do not have backs, but are cheaper.