Arts Liaison Leadership Development Session #2 November 27, 2018 | - - PowerPoint PPT Presentation
Arts Liaison Leadership Development Session #2 November 27, 2018 | Ogden HS Agenda 4:404:55 Review and Reflect: The Role of An Arts Liaison Transition to breakout rooms 5:005:45 Breakout Sessions: Finding the Funding, Building
November 27, 2018 | Ogden HS
Escape from Arts Island
Real-world examples of what you do (or want to do)
○ serves as the primary point of communication between their school, the Department of Arts Education, Ingenuity, and arts partners. ○ works to ensure that students, educators, and administrators in their school have access to important arts-related information across all disciplines. ○ seeks actionable ways to expand and improve arts education and programming in their school and in the broader community.
role with examples at cpsarts.org → Arts Liaisons → Arts Liaison Toolkit
(and how)?
but would like to try?
Finding the Funding
Auditorium (stay here)
Building Buy-In
Media Center Room 1018
Escape from Arts Island
Cafeteria (to the right, “B” door)
Find and create sources of funding and materials for the arts at your school
in Arts Essentials funding every school year.
discretion.
at Blick.
TRUE TRUE FALSE
buy arts equipment and supplies for schools that need it.
potential arts funding.
provide you with lists of arts-related grants and local sources of free and cheap arts materials.
FALSE TRUE TRUE
○ Raise funds for your arts classroom (you cannot fundraise as a single teacher, but can through an organization or non-profit) ○ Parental support at Arts Events ○ No need to handle money as a teacher ○ Work around CPS vendor rules once you are a legal Booster club
○ All fundraising ○ Logistics for fundraising for concerts, concessions, ticket sales, decorating, apparel orders, pickup/distribution ○ Parent contacts (reach out to parents individually, esp. Spanish-speaking) ○ Translations to the secretary ○ Five at beginning; now 30-40 parents attending meetings
Bi-yearly positions (by vote):
everyone else’s positions, runs meetings, spearheads community engagement, maintains social media pages, helps at concert days, communicates with alderwoman (advertising), present at LSC meetings
schedules parent help, supports President
holds all receipts and financial records for a yearly audit
monthly calendar, sends minutes to principal (to send to LSC for committee reports), coordinates handbook agreements and media/consent forms, works with treasurer on fees
How Gallistel started theirs: 1. Used Internal Accounts Management System before boosters 2. Gallistel PTA sponsored Booster Club as a subcommittee 3. Legally applied for the name (Cyberdrive): Same day 4. Obtained EIN Number via IRS: Same day 5. Contacted IRS Treasury Dept to file as a non-profit: 3 months–1 year 6. Opened a bank account
(divorced from CPS Vendor process)
where they put student forms with cash
a. Made deposits bi-weekly b. Took pictures of the deposit slips and checks (uploaded to Google Drive)
change, the accounts stay active
○ Angle: Look at the awesome things students are doing ○ Pitch: We can buy better equipment, etc. ○ Collect parent emails and contact them
○ Charge for student and adult tickets at arts events ○ Hold a dinner before the event with donated food from parents/guardians to attract more people ○ Open big fundraisers to the entire school community (proceeds go to arts) ○ Give prizes to whoever sells the most during fundraisers (donated
○ Invite community stakeholders (alderman, local businesses, etc.)
○ One night (advertise); they donate 20% of profits during the time slot given ○ Students play/sing at the event
○ $4 per every box sold (sold for $8.50)
○ Usually before district or state contest ○ Sponsorship per kid (set amount of laps)
○ $14 ($4.75 per bread)
Dinner (raised $4-5K)
concerts go on one form. There is a section on the form to say what type of booster program you are.
OBSTACLES:
○ too many school committees that want special events (some schools limit the number of fundraisers per year; ask your administration) ○ conflicting events on your fundraiser date
○ Arts Essentials ○ Creative Schools Fund ○ Other Arts Funding Resources
■ Grant funding opportunities (with deadlines) ■ Crowdsourced funding links and how-to’s ■ Resources for free and cheap arts materials
New!
JC Aevaliotis of the Polk Brothers Foundation and other representatives from grant organizations give strategies and suggestions for effective grant-writing
Representatives from grant organizations offer
have missed information from previous sessions.
○ Send a representative in your place. ○ Visit the Arts Liaison Toolkit on our website.
Identify an arts-related goal and set a plan in motion to achieve it
○ Think about something specific - it does not have to be time-bound.
○ Quantify this as much as you can.
to your current state?
root cause of your current state?
○ If we … ○ … then ...
successful?
the way?
separate post-it note of the same color.
components that need to be in place to meet the milestone? Put each of those on a separate post-it.
might be … ○ Components would be ...
table.
moments?
conversation in your plan.
Presentation Skills
Gain skills and strategies for engaging in critical conversations and presentations
Practice making presentations and pitches to administrators, funders, and community representatives
have missed information from previous sessions.
○ Send a representative in your place. ○ Visit the Arts Liaison Toolkit on our website.
Finding the time and the best channels for networking with peers
○ Your name, school, and discipline ○ A technique, strategy, or lesson you’ve used this year that really worked with your students
○ DAE Google Groups: Share ideas, questions, and materials with other arts teachers ○ DAE Social Media: Facebook, Twitter, Instagram ○ DAE Quarterly Newsletter ○ Ingenuity’s artlookmap.com
Revamped!
○ Google Suite:
■ Drive: Share lesson plans, units, other documents ■ Sites: Post lessons, units, videos, photos, and more ■ Classroom: Post/monitor assignments ■ Chat: Create conversations and “rooms” ■ Hangouts: Meet via videoconference; screenshare
○ Twitter: use and search for hashtags (#artseducation; #cpsarts, #artsed, #edchat) ○ Pinterest: Algorithms will offer board recommendations based on your own pins
○ Edcamp: Teacher-driven professional learning ○ Teacher2Teacher: A growing teacher community for sharing resources, learning from each other, and solving problems (#T2T on Twitter)
○
Full-day Mastering the Standards sessions ○ Demonstration sites (subs are paid for) ○ Lesson Feedback sessions ○ Arts Education Conference ○ Arts Liaison Leadership Development sessions ○ Lesson Labs
○ All-City Performing Arts ○ All-City Visual Arts ○ Music Festivals ○ Chicago Youth TheatreFest (run by CPS teachers) ○ Advanced Arts Showcases
○ Ingenuity Mega-Summits ○ Ingenuity Professional Learning ○ DCASE Educator Appreciation Events ○ Art Institute’s “Learn With My Peers” offerings; MCA Teacher Institute ○ Regular Google Groups announcements about other educator events and PD hosted by arts partners
Little time Some time Ample time Little buy-in
Attend arts PD on teacher-directed day(s); consider asynchronous / digital networking Attend arts PD offered by DAE or other organizations Attend arts PD offered by DAE or
Lab; organize network arts teacher meetings
Some buy-in
Attend arts PD on teacher- and/or admin-directed days; involve other teachers simply in (existing) arts events (e.g., ELA students write in response to visual art exhibit) Attend arts PD on teacher- and/or admin-directed days; involve other teachers in arts events; join a school committee Attend arts PD offered by DAE or
and/or events involving other teachers in your school; join school committees; lead community events
Ample buy-in
Attend arts PD on teacher- and admin-directed days;
teachers to co-plan and execute arts events or lessons Attend arts PD on teacher- and/or admin-directed days;
teachers in PLCs;
execute arts events or lessons with other teachers Attend/lead arts PDs; lead/attend monthly or weekly PLC meetings with other teachers; co-plan and execute arts events and lessons with other teachers; join school committees; lead community events
Little time Some time Ample time Little buy-in
Stay active on Google Groups; browse other social media / websites for ideas Stay active on Google Groups; post on and browse
websites Stay active on Google Groups; post on and browse
start your own site
Some buy-in
Engage in occasional asynchronous learning / communication with other arts teachers (in the school, district, state, or country) Engage in asynchronous learning / communication with other arts teachers (in the school, district, state, or country) Develop and lead asynchronous learning / communication with other arts teachers (in the school, district, state, or country)
Ample buy-in
Engage in occasional asynchronous arts-integrated learning / communication with
district, state, or country) Engage in asynchronous arts-integrated learning / communication with other teachers (in the school, district, state, or country) Develop and lead regular asynchronous arts-integrated learning / communication with other teachers (in the school, district, state, or country)
building or in your network who share your interests, values, challenges, and goals. Remember: One is better than none!
and create a plan for getting there.
fizzle out.
the larger community. Others may want to join in!
(digital or face-to-face) would you like to see?
you like to see?
Integration
How to collaborate effectively with peers on arts-integrated units and projects
have missed information from previous sessions.
○ Send a representative in your place. ○ Visit the Arts Liaison Toolkit on our website.
Spending guidelines, important dates, and support resources
Survey last spring (Category 1, 2, 3, or 4)
instruction
○ District-managed schools have money loaded directly into their budgets for spending ○ Charters/contract/options must submit receipts to Epicenter
○ Purchase orders opened by April 12 ○ Purchase orders receipted, invoiced, and closed by May 15
○ Reimbursements submitted to Epicenter by April 12
○ Purchasing Guides ○ At-a-Glance Purchasing Process (district-managed schools) ○ Full CPS Vendor List and Frequently-Used Vendor List ○ Arts Essentials Spending Planner
New!
Brainstorm ideas for spending Arts Essentials money in different categories (e.g., Quality of Instruction, Equity and Access, MTSS, Repairs/Upgrades). Create a spending plan for the school year (with space to enter items, vendor name/number, costs). Word and Excel versions available!
chance to win a $100 gift bag full of (discipline-specific) classroom art supplies!
○ Senior Portfolio: Now accepting submissions through Slideroom until Nov 30 ○ Pictures at an Exhibition: Joint CSO/DAE exhibition ■ accepting submissions Feb 1–Mar 1 (HS) and Feb 27–Mar 27 (Elementary) ■ workshop for teachers January 30th at CSO
○ December 5th: Performing Arts Showcase at 3pm & 6pm; Visual & Culinary Arts Reception from 4:30–7pm ○ December 6th: Performing Arts and Visual Arts Showcases at 3pm & 6pm ○ At Gallery 37, 66 E. Randolph Street (1st & 5th Floors)
○ December 15th at 1pm, Schurz HS & Jones HS
○ Lesson Lab: Learning Centers in the Music Classroom (Jan 24, Mitchell Elementary) ○ Ingenuity: “Clap Once if You Can Hear Me” (Dec 5), Educator as Artist—Theatre (Dec 11), Making Meaning: Cultivating Student Reflection (Dec 19), Who’s in the Room? (Jan 10) ○ Arts Education Conference: Submit proposals at bit.ly/ArtsEDConProposal until January 18
and the Liaisons section of cpsarts.org for instructional supports and other useful resources.
Google Groups” on the homepage of our website.
notified in December